The Ecclesiastical Offices (Terms of Service) Regulations 2009

Statement of initial particulars of office

3.—(1) An office holder shall be given a written statement of particulars of office by—

(a) an officer of the diocese nominated for that purpose by the diocesan bishop, or

(b) in the case of an office holder who is an archbishop or a diocesan bishop, by an officer of the province nominated by the registrar of the province in which the diocese is situated.

(2) The statement may be given in instalments and (whether or not given in instalments) shall be given not later than the relevant date.

(3) The relevant date for the purposes of paragraph (2) above shall be the expiry of the period of one month from the date on which the office holder took up the office.

(4) The statement shall contain particulars of—

(a) the name of the office holder and the title or description of the officer nominated by the bishop or registrar under paragraph (1) above and the body which is to be treated, for the purpose of these Regulations, as the respondent in any proceedings brought by the office holder before an employment tribunal,

(b) the title of the office to which the office holder has been appointed, and

(c) the date when the appointment took effect.

(5) The statement shall also contain particulars, as at a specified date not more than seven days before the statement (or the instalment containing them) is given, of—

(a) whether the office holder is entitled to a stipend and, if so, the amount of the stipend or the method of calculating it,

(b) the person or body responsible for the payment of the stipend,

(c) the intervals at which any stipend is payable (that is, weekly, monthly or other specified intervals),

(d) whether the office holder is entitled to receive parochial fees and the relationship, if any, of the receipt of such fees to any stipend,

(e) any terms and conditions relating to the reimbursement of expenses incurred in connection with the exercise of the office,

(f) whether the office is full-time or part-time and, in the case of part-time posts, and of posts for which special provision has been made for hours of work, any terms and conditions relating to hours of work (including any terms and conditions relating to normal working hours),

(g) any terms and conditions relating to any of the following—

(i) entitlement to rest periods and holidays, including public holidays,

(ii) incapacity for work due to sickness or injury, including any provision for sick pay,

(iii) pensions and pensions schemes, including, where the office holder comes within either the Church of England Pensions Scheme or the Church of England Funded Pensions Scheme, or both, a statement to that effect, and

(iv) entitlements to maternity, paternity, parental and adoption leave in accordance with regulation 23 below,

(h) where the office holder is required, for the better performance of his or her duties, to occupy any particular residence, details of the address of the property concerned, the person or body to whom or which it belongs, the terms of occupation and any contents to be provided by the relevant housing provider,

(i) the length of notice which the office holder is required to give and, if applicable, receive to terminate the appointment, and

(j) where the appointment is not intended to be permanent, the circumstances in which it may be terminated or, if it is for a fixed term, the date when it is to end.