The Local Government (Parishes and Parish Councils) Regulations 1999

Minutes of last meetings

14.—(1) This regulation applies to the minutes of the last meeting of–

(a) an abolished authority;

(b) a committee or sub-committee of such an authority; and

(c) a joint committee which ceases to exist by reason of the winding-up and dissolution of such an authority.

(2) Where practicable, the minutes shall be signed at the conclusion of the last meeting by the person who chaired that meeting (“the chairman”).

(3) In every other case, as soon a practicable after the last meeting, the minutes shall be circulated to the chairman and every other member present at the meeting; and

(a) the chairman may sign the minutes after taking into consideration any representations made by any such member within seven days of the date on which those minutes were sent to him; or

(b) if the chairman is unable to sign the minutes, the proper officer of the district council or unitary county council in whose area the area of the abolished authority is situated may nominate another person who was present at the meeting to sign the minutes.

(4) Any minutes purporting to be signed in accordance with paragraph (2) or (3) shall be received in evidence without further proof and, until the contrary is proved–

(a) the meeting shall be deemed to have been duly convened and held;

(b) those present at the meeting shall be deemed to have been qualified to attend and vote; and

(c) where the meeting was of a committee, a sub-committee or a joint committee, it shall be deemed to have been duly constituted and to have had power to deal with the matters referred to in the minutes.