Commission Decision of 19 December 2007 laying down rules for the implementation of Decision No 573/2007/EC of the European Parliament and of the Council establishing the European Refugee Fund for the period 2008 to 2013 as part of the General programme ‘Solidarity and Management of Migration Flows’ as regards Member States’ management and control systems, the rules for administrative and financial management and the eligibility of expenditure on projects co-financed by the Fund (notified under document number C(2007) 6396) (Only the Bulgarian, Czech, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish texts are authentic) (2008/22/EC)

ANNEX 5 MODEL FINAL REPORT ON IMPLEMENTATION OF THE ANNUAL PROGRAMME

MEMBER STATE:

FUND:

RESPONSIBLE AUTHORITY:

YEAR COVERED:

A. Technical report

1. OPERATIONAL IMPLEMENTATION

1.1. Timetable on the implementation of the programme

1.2. Update from the progress report on the description of the organisation of the selection of projects and tenders and their outcomes, if appropriate

1.3. The achievements in implementing the actions of the programme under the priorities chosen

1.3.1. Actions implementing priority 1

1.3.2. Actions implementing priority 2

1.3.3. Etc.

Aspects of the action presented when describing each action under point 1.3 to etc.

1.

Purpose and scope of the action

2.

Changes from the programme as approved by the Commission (if appropriate)

3.

Monitoring activities undertaken during and after the implementation

4.

Actual results

5.

Assessment of the actual results in comparison to the targets and indicators set in the programme

1.4. The results of the technical assistance

1.5. Problems encountered and measures taken on the implementation of the programme

1.6. Procedures applied when the responsible authority implemented project(s) directly acting as an executing body (if appropriate)

1.7. Coherence and complementarity with other instruments

2. ASSESSMENT OF THE PROGRESS MADE IN IMPLEMENTING THE MULTIANNUAL PROGRAMME

3. MEASURES TAKEN TO PROVIDE INFORMATION ON THE PROGRAMME

3.1. Measures taken to make the multiannual(1) and annual programme public

3.2. Implementation of the visibility principle

4. FINANCIAL IMPLEMENTATION

Final report on the implementation of the annual programme

Table 1

Detailed financial report

Member State: […] Annual programme concerned: […] Priority/other actions: […] Situation at: [day/month/year]
a If applicable.
b Where appropriate, specific measures defined in the basic act such as emergency measures or resettled persons.
(all figures in EUR)				Programmed by MS			Committed at the level of the MS			Actual figures accepted by the Responsible Authority(costs incurred by the beneficiaries and final EC contribution)
Actions	Projects	Ref. priority	Ref. specific prioritya	Total programmed costs(a)	EC contribution(b)	% EC contribution(c = b/a)	Total eligible costs(d)	EC contribution(e)	%EC contribution(f = e/d)	Total eligible costs(g)	EC contribution due(h)	% EC contribution(i = h/g)	EC contribution paid(j)	EC still to pay/to recover by the RA(k = h–j)
Action 1: […]	Project 1: […]
	Project N: […]
Total Action 1
Action … : […]	Project 1: […]
	Project N: […]
Total Action … : […]
Action N: […]	Project 1: […]
	Project N: […]
Total Action N
Technical assistance
Other operationsb
TOTAL				0	0	0 %	0	0	0 %	0	0	0 %	0	0

4.1. List of all pending recoveries at 30 June of the year N + 2 (N = year of this annual programme)

Final report on the implementation of the annual programme

Table 2

List of pending recovery orders

Member State: […]
Fund: […]
Situation at: [day/month/year]
Reference	Annual programme	Project	Total amount to be recovered	EC contribution to be recovered	Deduced from the related financial report(Y/N)	Reasons for recovery

4.2. List of recovery orders not included in the financial reports of the previous annual programmes (if appropriate)

Final report on the implementation of the annual programme

Table 3

List of recovery orders not already deducted from previous declarations of expenditure

Member State: […]
Fund: […]
Situation at: [day/month/year]
Reference	Annual programme	Project	Total amount recovered	EC contribution recovered	Date of recovery	Reasons for recovery

5. REPORTING ON IRREGULARITIES

a Since the last progress/final report sent to the Commission.
Notification of new irregularitiesa?	No	Yes (if Yes, fill in table 4)

Final report on the implementation of the annual programme

Table 4

Initial reporting on irregularity

Member State: […]
Situation at: [day/month/year]
Fund: […]
Reference	Annual programme	Project	Provision infringed	Type of irregularity	Date/source of first information	Method of detection	Possibility of fraud(Y/N)	Amount concerned in EUR(Community contribution)

Follow-up of previous irregularities?

No

Yes (if Yes, fill in table 5)

Final report on the implementation of the annual programme

Table 5

Reporting of follow-up of irregularities

Member State: […]
Situation at: [day/month/year]
Fund: […]
Reference	Annual programme	Project	Provision infringed	Amount concerned(EC contrib. in EUR)	Follow-up actions	Recovery order(amounts in EUR )				Cancellation of EC contrib.
						Issued	Paid	Default interest	Waived

6. ANNEXES

Summary description of individual projects (one page per project) presenting objectives, achievements, relevant indicators, financial table.

B. Request for payment of the balance/ Statement of reimbursement

I, the undersigned [name in capitals of the person in charge], representing the responsible authority for the [name of the Fund]

• request payment of the following amount:

  a Total amount requested to complement the pre-financing payment(s).
  [exact figure to two decimal places]
  EURa	+

  or

• declare for reimbursement the following amount:

  a Total amount to be reimbursed after the clearing of the pre-financing payment(s).
  [exact figure to two decimal places]
  EURa	–

This amount results from the balance between the total amount of pre-financing payment(s) received for this annual programme and the actual expenditure declared.

This request for payment is admissible because:

(a)

a final report on implementation of the annual programme has been submitted to the Commission or is attached;

(b)

a certified declaration of expenditure has been submitted or is attached;

(c)

an annual audit report, an opinion on the functioning of the management and control system and a declaration on the validity of the payment request prepared by the audit authority have been submitted or are attached;

(d)

any interest generated by the pre-financing payments has been posted to the annual programme, being regarded as national contribution and has been taken into account in the declaration of expenditure;

(e)

the annual programme has been implemented according to the principle of sound financial management and there is a reasonable assurance that the underlying transactions are legal and regular;

(f)

there is no reasoned opinion by the Commission in respect of an infringement under Article 226 of the Treaty, as regards the actions for which the expenditure is declared in the request.

Payment should be made by the Commission to:

Authority responsible for receiving payments
Bank
Bank account No
Account holder (if not the same as the authority responsible for receiving payments)

Date

Name in capital letters, stamp, position and signature of competent authority

(1)

Applicable only for the final report on implementation of the first annual programme.