Commission Decision of 19 December 2007 laying down rules for the implementation of Decision No 573/2007/EC of the European Parliament and of the Council establishing the European Refugee Fund for the period 2008 to 2013 as part of the General programme ‘Solidarity and Management of Migration Flows’ as regards Member States’ management and control systems, the rules for administrative and financial management and the eligibility of expenditure on projects co-financed by the Fund (notified under document number C(2007) 6396) (Only the Bulgarian, Czech, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish texts are authentic) (2008/22/EC)

ANNEX 4 MODEL PROGRESS REPORT ON IMPLEMENTATION OF THE ANNUAL PROGRAMME

MEMBER STATE:

FUND:

RESPONSIBLE AUTHORITY:

YEAR COVERED:

A. Technical report

1. OPERATIONAL IMPLEMENTATION

1.1. Timetable for the implementation of the programme

1.2. Description of the organisation of the selection of projects and tenders and their outcomes

1.3. Progress made in implementing the actions of the programme under the priorities chosen

1.3.1. Actions implementing Priority 1

1.3.2. Actions implementing Priority 2

1.3.3. Etc.

1.4. Use of technical assistance

1.5. Problems encountered and measures taken

2. FINANCIAL IMPLEMENTATION

Progress report on the implementation of the annual programme
Table 1
Financial report
Member State: […] Annual programme concerned: […] Situation at: [day/month/year] Pre-financing payment(s) received from EC: [amount]
a If applicable.
b Where appropriate, specific measures defined in the legal basis such as emergency measures or resettled persons.
(all figures in EUR)	Ref. priority	Ref. specific prioritya	Programmed MS			Committed at the level of the MS			EC contribution paid by MS to final beneficiaries	Total eligible costs incurred to date by final beneficiaries
			Total programmed costs(a)	EC Contribution(b)	% EC(c = b/a)	Total eligible costs(d)	EC Contribution(e)	% EC(f = e/d)
Action 1: […]
Action 2: […]
Action 3: […]
Action 4: […]
Action 5: […]
Action N: […]
Technical assistance
Other operationsb
TOTAL			0	0	0	0	0	0	0	0

									↓	↓
									> 60 % of pre-financing payment(s) received?
									Yes/No	Yes/No

3. REPORTING ON IRREGULARITIES

a Since the last progress/final report sent to the Commission.
Notification of new irregularitiesa?	No	Yes (if Yes, fill in table 2)

Progress report on the implementation of the annual programme

Table 2

Initial reporting on irregularity

Member State: […]
Situation at: [day/month/year]
Fund: […]
Reference	Annual programme	Project	Provision infringed	Type of irregularity	Date/source of first information	Method of detection	Possibility of fraud(Y/N)	Amount concerned in EUR(Community contribution)

Follow-up of previous irregularities?

No

Yes (if Yes, fill in table 3)

Progress report on the implementation of the annual programme

Table 3

Reporting of follow-up of irregularities

Member State: […]
Situation at: [day/month/year]
Fund: […]
Reference	Annual programme	Project	Provision infringed	Amount concerned(EC contrib. in EUR)	Follow-up actions	Recovery order(amounts in EUR)				Cancellation of EC contrib.
						Issued	Paid	Default interest	Waived

B. Request for the second pre-financing payment

I, the undersigned [name in capitals of the person in charge],

representing the responsible authority for managing and implementing the [name of the Fund] request payment of the following amount as the second pre-financing payment.

a Total amount requested to complement the first pre-financing.
[exact figure to two decimal places]
EURa

This request for payment is admissible because:

(a)

a progress report on implementation of the annual programme has been submitted to the Commission or is attached;

(b)

a certified declaration of expenditure drawn up accounting for at least 60 % of the amount of the first pre-financing has been submitted or is attached;

(c)

the annual programme has been implemented according to the principle of sound financial management and there is a reasonable assurance that the underlying transactions are legal and regular;

(d)

there is no reasoned opinion by the Commission in respect of an infringement under Article 226 of the Treaty, as regards the actions for which the expenditure is declared in the request.

Payment should be made by the Commission to:

Authority responsible for receiving payments
Bank
Bank account No
Account holder (if not the same as the authority responsible for receiving payments)

Date

Name in capital letters, stamp, position and signature of competent authority