The National Health Service Pension Scheme Regulations 2008

Record keeping and contribution estimates

“3.J.14    Employing authority and certain member record keeping and contribution estimates

(1) As regards a member who is a type 1 medical practitioner, in respect of each financial year—

(a) the member shall provide the host Trust or Board with a certificate of their pensionable earnings based on—

(i) the accounts drawn up in accordance with generally accepted accounting practice by the practice of which the member is a member; and

(ii) the return that member has made to Her Majesty’s Revenue & Customs in respect of their earnings for that year,

(b) no later than 1 month from the date on which that return was required to be submitted to Her Majesty’s Revenue & Customs;

(c) a host Trust or Board shall forward to the Secretary of State a copy of the records maintained under regulation 3.C.5(17)(b) within 1 month of the end of the financial year immediately following the financial year to which the return in paragraph (1)(a)(ii) relates.

(2) As regards all other members under this Part, employing authorities shall keep records of all—

(a) contributions deducted in accordance with this Part; and

(b) contributions to the Scheme made under regulation 3.C.3 (contributions by employing authorities: general),

in a manner approved by the Secretary of State, and, except where the Secretary of State waives such requirement, provide a statement in respect of such matters in respect of all members to the Secretary of State within 2 months of the end of each financial year.

(3) In respect of each financial year, employing authorities, including host Trusts or Boards, shall also provide the Secretary of State with the best estimate in writing that can reasonably be made of the total contributions due to the Scheme under regulation 3.C.1 (contributions by members) and 3.C.3 (contributions by employing authorities: general) within 2 months of the end of each such year.