The Bovine Animals (Records, Identification and Movement) Order 1995

Retention and production of records under articles 5 and 6

7.—(1) The person who makes any record under paragraphs (1) to (3) of article 5 or in accordance with paragraph (6) of that article, or the person in charge of the record, if different, shall retain it,—

(a) where it relates to a farm, for a period of ten years; and

(b) where it relates to any other holding, for a period of three years,

from the end of the calendar year in which the last entry was made.

(2) The person who receives any record under article 5(4) or the person in charge of the record, if different, shall retain it for a period of six months from the date of the movement to which it relates.

(3) A market operator—

(a) to whom a declaration is furnished under article 6(1) shall retain the declaration for the period of six months from the date on which it is so furnished; and

(b) shall retain any record kept by him under article 6(3) for the period of six months from the date of the sale of any calf to which it relates.

(4) Any person who is for the time being in charge of any record required to be retained under this article shall, on demand made by an inspector at any reasonable time, produce the record and allow a copy of it or an extract from it to be taken.

(5) Where a record required to be retained under this article is retained in electronic or magnetic form, references in paragraph (4) above—

(a) to production of the record are, if the inspector so requires, references to its production in written form; and

(b) to taking of copies of the record are references to the taking thereof in written form.