The Registration of Clubs (Accounts) Regulations (Northern Ireland) 2022

3.—(1) Only persons authorised in writing by the committee may remove money, other than prize money delivered by the machine, from a gaming machine in a club.

(2) Except as provided for in sub-paragraph (3), a physical record for each gaming machine shall be retained showing the licence number and serial number of the machine and shall be used to record details of any monies removed from/placed in each gaming machine to include:

(a) the date and time;

(b) the amount of money removed from, or placed in, that machine;

(c) the names of the persons present; and

(d) if the machine has automated meters, the reading on such meters.

(3) Once a month and whenever a machine is replaced a reconciliation shall be performed by updating the record in respect of each machine detailing –

(a) the total monies removed from, or placed in, the machine;

(b) the total monies that should, on the basis of any available meter readings, have been removed from the machine;

(c) the total monies lodged in a bank in respect of money removed from that machine; and

(d) any discrepancy in excess of 10%, or such percentage as may be reasonably decided in advance by the committee, between the monies removed and the monies as per the meter reading shall be treated as a system failure and should be followed up on by a representative of the committee.

Records