Council Regulation (EC) No 41/2006Show full title

ANNEX VI CONTENT AND MODALITIES OF THE TRANSMISSION OF INFORMATION TO THE COMMISSION

1. The information to be transmitted to the Commission of the European Communities and the timetable for its transmission is as follows:

1.1. On each occasion a vessel commences a fishing trip(1) in Community waters it shall send a ‘catch on entry’ message specifying the following

a m = mandatory
b o = optional
c LT, LG: must be specified as decimal figure, 3 figures after the decimal point; until 31.12.2006 the use of LA and LO, with data in degrees and minutes continues to be supported.
d Optional if a vessel is subject to satellite tracking.
SR	ma	(= start of record)
AD	m	XEU (= to Commission of the European Communities)
SQ	m	(serial number of message in current year)
TM	m	COE (= ‘catch on entry’)
RC	m	(international radio call sign)
TN	ob	(fishing trip serial number in the year)
NA	o	(name of the vessel)
IR	m	(Flag state as ISO-3 country code, where applicable followed by a unique reference number, if any, as applied in the flag state)
XR	m	(external identification letters; side number of the vessel)
LTc	od	(latitude position of the vessel at time of transmission)
LGc	od	(longitude position of the vessel at time of transmission)
LI	o	(estimated latitude position where the master intends to commence fishing, degrees or decimal presentation)
LN	o	(estimated longitude position where the master intends to commence fishing, degrees or decimal presentation)
RA	m	(relevant ICES area)
OB	m	(quantity by species on board, in the hold, in pairs as needed: FAO code + live weight in kilograms, rounded to the nearest 100 kilograms
DA	m	(date of transmission in yyyymmdd format)
TI	m	(time of transmission in hhmm format)
MA	m	(name of the master of the vessel)
ER	m	(= end of record)

1.2. On each occasion a vessel terminates a fishing trip(2) in Community waters it shall send a ‘catch on exit’ message specifying the following:

a LT, LG: must be specified as decimal figure, 3 figures after the decimal point; until 31.12.2006 the use of LA and LO, with data in degrees and minutes, continues to be supported.
b Optional if a vessel is subject to satellite tracking.
SR	m	(= start of record)
AD	m	XEU (= to Commission of the European Communities)
SQ	m	(serial number of message for that vessel in current year)
TM	m	COX (= ‘catch on exit’)
RC	m	(international radio call sign)
TN	o	(fishing trip serial number in the year)
NA	o	(name of the vessel)
IR	m	(Flag state as ISO-3 country code, where applicable followed by a unique reference number, if any, as applied in the flag state)
XR	m	(external identification letters; side number of the vessel)
LTa	ob	(latitude position of the vessel at time of transmission)
LGa	ob	(longitude position of the vessel at time of transmission)
RA	m	(relevant ICES area where catches were taken)
CA	m	(catch quantity by species since last report in pairs as needed, : FAO code + live weight in kilograms, rounded to the nearest 100 kilograms)
OB	o	(quantity by species on board, in the hold, in pairs as needed: FAO code + live weight in kilograms, rounded to the nearest 100 kilograms
DF	o	(days fished since last report)
DA	m	(date of transmission in yyyymmdd format)
TI	m	(time of transmission in hhmm format)
MA	m	(name of the master of the vessel)
ER	m	(= end of record)

1.3. At three-day intervals, commencing on the third day after the vessel first enters the zones referred to under 1.1 when fishing for herring and mackerel, and in weekly intervals, commencing the seventh day after the vessel first enters the zones referred to under 1.1 when fishing for all species other than herring and mackerel, a ‘catch report’ message has to be sent, specifying:

a LT, LG: must be specified as decimal figure, 3 figures after the decimal point; until 31.12.2006 the use of LA and LO, with data in degrees and minutes, continues to be supported.
b Optional if a vessel is subject to satellite tracking.
SR	m	(= start of record)
AD	m	XEU (= to Commission of the European Communities)
SQ	m	(serial number of message for that vessel in current year)
TM	m	CAT (= ‘catch report’)
RC	m	(international radio call sign)
TN	o	(fishing trip serial number in the year)
NA	o	(name of the vessel)
IR	m	(Flag state as ISO-3 country code, where applicable followed by a unique reference number, if any, as applied in the flag state)
XR	m	(external identification letters; side number of the vessel)
LTa	ob	(latitude position of the vessel at time of transmission)
LGa	ob	(longitude position of the vessel at time of transmission)
RA	m	(relevant ICES area where catches were taken)
CA	m	(catch quantity by species since last report in pairs as needed, : FAO code + live weight in kilograms, rounded to the nearest 100 kilograms)
OB	o	(quantity by species on board, in the hold, in pairs as needed,: FAO code + live weight in kilograms, rounded to the nearest 100 kilograms
DF	o	(days fished since last report)
DA	m	(date of transmission in yyyymmdd format)
TI	m	(time of transmission in hhmm format)
MA	m	(name of the master of the vessel)
ER	m	(= end of record)

1.4. Whenever a trans-shipment is planned between the ‘catch on entry’ and ‘catch on exit’ message and apart from the ‘catch report’ messages, an additional ‘trans-shipment’ message has to be sent minimum 24 hours in advance, specifying:

a LT, LG: must be specified as decimal figure, 3 figures after the decimal point; until 31.12.2006 the use of LA and LO, with data in degrees and minutes, continues to be supported.
b Optional if a vessel is subject to satellite tracking.
c Optional for the receiving vessel.
SR	m	(= start of record)
AD	m	XEU (= to Commission of the European Communities)
SQ	m	(serial number of message for that vessel in current year)
TM	m	TRA (= ‘trans-shipment’)
RC	m	(international radio call sign)
TN	o	(fishing trip serial number in the year)
NA	o	(name of the vessel)
IR	m	(Flag state as ISO-3 country code, where applicable followed by a unique reference number, if any, as applied in the flag state)
XR	m	(external identification letters; side number of the vessel)
KG	m	(quantity by species on- or off-loaded in pairs as needed, : FAO code + live weight in kilograms, rounded to the nearest 100 kilograms)
TT	m	(international radio call sign of the receiving vessel)
TF	m	(international radio call sign of the donor vessel)
LTa	m/ob,c	(predicted latitude position of the vessel where the trans-shipment is planned)
LGa	m/ob,c	(predicted longitude position of the vessel where the trans-shipment is planned)
PD	m	(predicted date when the trans-shipment is planned)
PT	m	(predicted time when the trans-shipment is planned)
DA	m	(date of transmission in yyyymmdd format)
TI	m	(time of transmission in hhmm format)
MA	m	(name of the master of the vessel)
ER	m	(= end of record)

2. Form of the communication

Unless point 3.3 is applied (see below), the information specified above under point 1 shall be transmitted respecting the codes and ordering of data as specified above; in particular,

• the text ‘VRONT’ must be placed in the subject line of the message;

• each data item will be placed on a new line;

• the data itself will be preceded by the indicated code, separated from each-other by a space.

Example (with fictitious data):

SR
AD	XEU
SQ	1
TM	COE
RC	IRCS
TN	1
NA	VESSEL NAME EXAMPLE
IR	NOR
XR	PO 12345
LT	+ 65.321
LO	- 21.123
RA	04A.
OB	COD 100 HAD 300
DA	20051004
MA	CAPTAIN NAME EXAMPLE
TI	1315
ER

3. Communication scheme

3.1. The information specified under point 1 shall be transmitted by the vessel to the Commission of the European Communities in Brussels by Telex (SAT COM C 420599543 FISH), electronic mail ([e-mail]) or via one of the radio stations listed under point 4 below and in the form specified under point 2.

3.2. If it is impossible for reasons of force majeure for the message to be transmitted by the vessel, it may be transmitted on the vessel's behalf by another vessel.

3.3. In the case a Flag State has the technical capability to send all above messages and contents in the so-called NAF-format on behalf of its operating vessels, that Flag State may — after bilateral agreement between the Flag State and the Commission — transmit this information via a secured transmission protocol to the Commission of the European Communities in Brussels. In that case, some extra information will be added — as a kind of envelope — to the transmission (after the AD information)

FR	m	(from; party alfa ISO-3 country code)
RN	m	(serial number of the record for the relevant year)
RD	m	(date of transmission in yyyymmdd format)
RT	m	(time of transmission in hhmm format)

Example (with data of above)

//SR//AD/XEU//FR/NOR//RN/5//RD/20051004//RT/1320//SQ/1//TM/COE//RC/IRCS//TN/1//NA/VESSEL NAME EXAMPLE//IR/NOR//XR/PO 12345//LT/+65.321//LG/-21.123//RA/04A.//OB/COD 100 HAD 300//DA/20051004//TI/1315//MA/CAPTAIN NAME EXAMPLE//ER//

The Flag State will receive a ‘return message’ specifying:

SR	m	(= start of record)
AD	m	(ISO-3 country code of Flag State)
FR	m	XEU (= to Commission of the European Communities)
RN	m	(serial number of message in current year for which a ‘return message’ is sent)
TM	m	RET (= ‘return’)
SQ	m	(serial number of original message for that vessel in current year)
RC	m	(international radio call sign mentioned in original message)
RS	m	(return status — ACK or NAK)
RE	m	(return error number)
DA	m	(date of transmission in yyyymmdd format)
TI	m	(time of transmission in hhmm format)
ER	m	(= end of record)

4. Name of the radio station

Name of radio station	Call sign of radio station
Lyngby	OXZ
Land's End	GLD
Valentia	EJK
Malin Head	EJM
Torshavn	OXJ
Bergen	LGN
Farsund	LGZ
Florø	LGL
Rogaland	LGQ
Tjøme	LGT
Ålesund	LGA
Ørlandet	LFO
Bodø	LPG
Svalbard	LGS
Stockholm Radio	STOCKHOLM RADIO
Turku	OFK

5. Code to be used to indicate the species

Alfonsinos (Beryx spp.)	ALF
American plaice (Hippoglossoides platessoides)	PLA
Anchovy (Engraulis encrasicolus)	ANE
Angler/Monk (Lophius spp.)	MNZ
Argentine (Argentina silus)	ARG
Atlantic pomfret (Brama brama)	POA
Basking shark (Cetorinhus maximus)	BSK
Black scabbardfish (Aphanopus carbo)	BSF
Blue ling (Molva dypterygia)	BLI
Blue whiting (Micromesistius poutassou)	WHB
Bob shrimp (Xiphopenaeus kroyeri)	BOB
Cod (Gadus morhua)	COD
Common shrimp (Crangon crangon)	CSH
Common squid (Loligo spp.)	SQC
Dogfish (Squalus acanthias)	DGS
Forkbeards (Phycis spp.)	FOR
Greenland halibut (Reinhardtius hippoglossoides)	GHL
Haddock (Melanogrammus aeglefinus)	HAD
Hake (Merluccius merluccius)	HKE
Halibut (Hippoglossus hippoglussus)	HAL
Herring (Clupea harengus)	HER
Horse-mackerel (Trachurus trachurus)	HOM
Ling (Molva Molva)	LIN
Mackerel (Scomber Scombrus)	MAC
Megrim (Lepidorhombus spp.)	LEZ
Nortern deep-water prawn (Pandalus borealis)	PRA
Norway lobster (Nephrops norvegicus)	NEP
Norway pout (Trisopterus esmarkii)	NOP
Orange roughy (Hoplostethus atlanticus)	ORY
Other	OTH
Plaice (Pleuronectes platessa)	PLE
Pollack (Pollachius pollachius)	POL
Porbeagle (Lamma nasus)	POR
Redfish (Sebastes spp.)	RED
Red seabream (Pagellus bogaraveo)	SBR
Roundnose grenadier (Coryphaenoides rupestris)	RNG
Saithe (Pollachius virens)	POK
Salmon (Salmo salar)	SAL
Sandeel (Ammodytes spp.)	SAN
Sardine (Sardina pilchardus)	PIL
Shark (Selachii, Pleurotremata)	SKH
Shrimp (Penaeidae)	PEZ
Sprat (Sprattus sprattus)	SPR
Squid (Illex spp.)	SQX
Tuna (Thunnidae)	TUN
Tusk (Brosme brosme)	USK
Whiting (Merlangus merlangus)	WHG
Yellowtail flounder (Limanda ferruginea)	YEL

6. Codes to be used to indicate the relevant area.

02A.	ICES division IIa — Norwegian Sea
02B.	ICES division IIb — Spitzbergen and Bear Island
03A.	ICES division IIIa — Skagerrak and Kattegat
03B.	ICES division IIIb
03C.	ICES division IIIc
03D.	ICES division IIId — Baltic Sea
04A.	ICES division IVa — Northern North Sea
04B.	ICES division IVb — Central North Sea
04C.	ICES division IVc — Southern North Sea
05A.	ICES division Va — Iceland Grounds
05B.	ICES division Vb — Faroes Grounds
06A.	ICES division VIa — Northwest coast of Scotland and North Ireland
06B.	ICES division VIb — Rockall
07A.	ICES division VIIa — Irish Sea
07B.	ICES division VIIb — West of Ireland
07C.	ICES division VIIc — Porcupine Bank
07D.	ICES division VIId — Eastern Channel
07E.	ICES division VIIe — Western English Channel
07F.	ICES division VIIf — Bristol Channel
07G.	ICES division VIIg — Celtic Sea North
07H.	ICES division VIIh — Celtic Sea South
07J.	ICES division VIIj — South-West of Ireland — East
07K.	ICES division VIIk — South-West of Ireland — West
08A.	ICES division VIIIa- Bay of Biscay — North
08B.	ICES division VIIIb — Bay of Biscay — Central
08C.	ICES division VIIIc — Bay of Biscay — South
08D.	ICES division VIIId — Bay of Biscay — Offshore
08E.	ICES division VIIIe — Bay of Biscay — West Bay
09A.	ICES division IXa — Portuguese waters — East
09B.	ICES division IXb — Portuguese waters — West
14A.	ICES division XIVa — North-East Greenland
14B.	ICES division XIVb — South-East Greenland

7. In addition to the provisions laid down in points 1 to 6 the following provisions shall apply to Third-Country vessels intending to fish for blue whiting in Community waters:

(a)

Vessels that already have catch on board may only commence their fishing trip after having received authorisation from the competent authority of the coastal Member State concerned. At least four hours prior to entering Community waters the master of the vessel shall notify as appropriate one of the following Fisheries Monitoring Centres:

(i)

UK (Edinburgh) by e-mail at the following address: [e-mail] or by telephone [phone]), or

(ii)

Ireland (Haulbowline) by e-mail at the following address: [e-mail] or by telephone [phone]).

The notification shall specify the name, international radio call sign and port letters and number (PLN) of the vessel, the total quantity by species on board and the position (longitude/latitude) where the master estimates that the vessel will enter Community waters as well as the area where he intends to commence fishing. The vessel shall not commence fishing until it has received acknowledgement of the notification and instructions on whether or not the master is required to present the vessel for inspection. Each acknowledgement shall have a unique authorisation number which the master shall retain until the fishing trip is terminated.

Notwithstanding any inspections that may be carried out at sea the competent authorities may in duly justified circumstances require a master to present his vessel for inspection in port.

(b)

Vessels that enter Community waters with no catch on board shall be exempt from the requirements laid down in paragraph a).

(c)

By way of derogation from the provisions of point 1.2, the fishing trip shall be considered as being terminated when the vessel leaves Community waters or enters a Community port where its catch is fully discharged.

Vessels shall only leave Community waters after passing through one of the following control routes:

A.

ICES rectangle 48 E2 in zone VIa

B.

ICES rectangle 46 E6 in zone IVa

C.

ICES rectangles 48 E8, 49 E8 or 50 E8 in zone IVa.

The master of the vessel shall give at least four hours prior notification of entering one of the afore mentioned control routes to the Fisheries Monitoring Centre in Edinburgh by e-mail or telephone as provided for in point 1. The notification shall specify the name, international radio call sign and port letters and number (PLN) of the vessel, the total quantity by species on board and the control route through which the vessel intends to pass.

The vessel shall not leave the area within the control route until it has received acknowledgement of the notification and instructions on whether or not the master is required to present the vessel for inspection. Each acknowledgement shall have a unique authorisation number which the master shall retain until the vessel leaves Community waters.

Notwithstanding any inspections that may be carried out at sea the competent authorities may in duly justified circumstances require a master to present his vessel for inspection in the ports of Lerwick or Scrabster.

(d)

Vessels that transit through Community waters must stow their nets so that they may not readily be used in accordance with the following conditions:

(i)

nets, weights and similar gear shall be disconnected from their trawl boards and towing and hauling wires and ropes,

(ii)

nets which are on or above deck shall be securely lashed to some part of the superstructure.

(1)

A fishing trip means a voyage commencing when a vessel intending to fish enters the 200-nautical-mile zone off the coasts of the Member States of the Community which is covered by the Community rules on fisheries and terminating when a vessel leaves that zone.

(2)

A fishing trip means a voyage commencing when a vessel intending to fish enters the 200-nautical-mile zone off the coasts of the Member States of the Community which is covered by the Community rules on fisheries and terminating when a vessel leaves that zone.