The Corporate Joint Committees (General) (No. 2) (Wales) Regulations 2021

Notice of meetings and summons to attend E+W

17.—(1) A corporate joint committee must give public notice of a CJC meeting—

(a) at least three clear days before the meeting, or

(b) if the meeting is convened at shorter notice, at the time the meeting is convened.

(2) The notice must be published electronically and must—

(a) where the meeting is called by one or more members of the corporate joint committee, specify the business proposed to be transacted at the meeting and—

(i) be signed by the members calling the meeting, or

(ii) signify the approval of those members by electronic means;

(b) where the meeting or part of the meeting is open to the public and is held through remote means only, give details of the time of the meeting and how to access it;

(c) where the meeting or part of the meeting is open to the public and is held partly through remote means or is not held through remote means, give details of the time and place of the meeting and how to access it;

(d) where the meeting is not open to the public and is held through remote means only, give details of the time of the meeting, and the fact that it is being held through remote means only and is not open to the public;

(e) where the meeting is not open to the public and is held partly through remote means or is not held through remote means, give details of the time and place of the meeting and the fact that it is not open to the public.

(3) No later than 3 clear days before a CJC meeting or, if the meeting is convened at shorter notice, at the time the meeting is convened, a summons to attend the meeting must be sent by a proper officer to every member of the corporate joint committee by—

(a) sending it by post to the member’s place of residence or, where the member has notified the proper officer that a summons is to be sent to another address, that other address, or

(b) sending it electronically.

(4) Where a CJC meeting is convened at short notice, a summons sent by post under paragraph (3)(a) must be sent in sufficient time for it to arrive in the ordinary course of post before the meeting is convened.

(5) A summons must specify the business proposed to be transacted at the meeting.

(6) Want of service of a summons on any member does not affect the validity of a CJC meeting.

(7) Except in the case of—

(a) business required by or under—

(i) the establishment Regulations,

(ii) any other enactment, or

(iii) standing orders,

to be transacted at the annual general meeting of a corporate joint committee,

(b) business added to the agenda for a CJC meeting in accordance with standing orders after the summons has been sent, or

(c) other business brought before a CJC meeting as a matter of urgency in accordance with standing orders,

no business may be transacted at a CJC meeting other than the business specified in the summons relating to the meeting (and see also regulation 18(6)).

Commencement Information

I1 Reg. 17 in force at 3.12.2021, see reg. 1(2)