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The School Discipline (Pupil Exclusions and Reviews) (England) Regulations 2012

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PART 3E+WPupil referral units

Responsible bodyE+W

12.  The management committee of a pupil referral unit is prescribed as the responsible body for the purposes of section 51A(10)(b) of the Act.

The power of a teacher in charge to exclude pupilsE+W

13.  A teacher in charge may not exercise the power under section 51A(2) of the Act so as to exclude a pupil for one or more fixed periods if, as a result, the pupil would be excluded for more than 45 school days in any school year.

Exclusion of pupils: teacher in charge's duty to inform relevant person, management committee [F1, local authority, social worker and virtual school head] E+W

14.—(1) Where the teacher in charge decides to exclude a pupil for a fixed period, the teacher in charge must, without delay—

(a)inform the relevant person [F2, the local authority, the social worker and the virtual school head] of the period of the exclusion and the reasons for it; and

(b)give the relevant person notice in writing stating the following matters—

(i)the period of the exclusion and the reasons for it;

(ii)that the relevant person may make representations about the decision to the management committee and that, where the pupil is not the relevant person, the pupil may also be involved in the process of making representations, and an explanation as to how the pupil may be involved;

(iii)the means by which representations may be made; and

(iv)where and to whom representations should be sent.

(2) Paragraph (3) applies where the teacher in charge decides—

(a)to exclude a pupil permanently; or

(b)to exclude a pupil and, as a result of the exclusion, the pupil would—

(i)be excluded for a total of more than 5 school days in any term; or

(ii)lose an opportunity to take a public examination or a National Curriculum test.

(3) The teacher in charge must, without delay—

(a)inform the relevant person, the management committee [F3, the local authority] (and, in the case of a permanent exclusion, if applicable, the home local authority) [F4, the social worker and the virtual school head] of the period of the exclusion and the reasons for it; and

(b)give the relevant person notice in writing stating the following matters—

(i)the period of the exclusion and the reasons for it;

(ii)that the relevant person may make representations about the decision to the management committee and that, where the pupil is not the relevant person, the pupil may also be involved in the process of making representations, and an explanation as to how the pupil may be involved;

[F5(iia)where a meeting of the management committee is to consider the exclusion, that a remote meeting request may be made, if the relevant person wishes to be able to attend the meeting using remote access;]

(iii)the means by which representations [F6or a remote meeting request] may be made;

(iv)where and to whom representations [F7or a remote meeting request] should be sent; and

(v)where a meeting of the management committee is to consider the exclusion, that the relevant person may attend and be represented at the meeting (at their own expense), and may be accompanied by a friend.

(4) Any expense in connection with the representation of the relevant person is to be an expense of the relevant person.

(5) In each term the teacher in charge must inform the management committee F8... of the following—

(a)all exclusions that have occurred in that term to which paragraph (3) does not apply;

(b)unless the teacher in charge has already done so, any such exclusions occurring during previous terms in that school year; and

(c)the period of each exclusion and the reasons for it.

Textual Amendments

Functions of the management committee in relation to excluded pupilsE+W

15.—(1) Paragraphs (2) to (6) apply where the management committee is informed under regulation 14(3)(a) of—

(a)the permanent exclusion of a pupil;

(b)the exclusion of a pupil where, as a result of the exclusion, the pupil would—

(i)be excluded for a total of more than 15 school days in any term; or

(ii)lose an opportunity to take a public examination or a National Curriculum test; or

(c)the exclusion of a pupil where—

(i)the pupil would as a result of the exclusion be excluded for a total of more than 5 school days in any term; and

(ii)the relevant person makes representations under regulation 14(3)(b).

(2) The management committee must decide—

(a)whether or not the pupil should be reinstated; and

(b)where it considers that the pupil should be reinstated, whether the pupil should be reinstated immediately or by a particular date.

(3) In order to decide whether or not a pupil should be reinstated, the management committee must—

(a)consider the interests and circumstances of the excluded pupil, including the circumstances in which the pupil was excluded, and have regard to the interests of other pupils and persons working at the unit (including persons working at the unit voluntarily);

(b)consider any representations about the exclusion made to the management committee by or on behalf of the relevant person, the teacher in charge [F9, the local authority, the social worker or the virtual school head];

(c)take reasonable steps to arrange a meeting at which the exclusion is to be considered for a time and date when each of the following persons is able to attend—

(i)the teacher in charge;

[F10(ia)the social worker;

(ib)the virtual school head]

(ii)the relevant person (and, where requested by the relevant person, a representative or friend of the relevant person); and

(iii)a representative of the local authority; and

(d)allow each of the persons described in sub-paragraph (c) to attend the meeting and to make representations about the exclusion.

[F11[F12(3A) Paragraph (3B) applies if a remote meeting request has been made.]

(3B) Where this paragraph applies, the meeting referred to in paragraph (3)(c) [F13must] be held using remote access, provided the management committee is satisfied that the following conditions are met—

(a)the participants will be able fully to make representations or discharge their functions (as the case may be);

F14(b). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(c)each participant has access to the electronic means to allow them to hear and be heard and (where using a live video link) see and be seen, throughout the meeting; and

(d)the meeting is capable of being held fairly and transparently.]

[F15(3C) A social worker or virtual school head who has been invited to attend the meeting referred to in paragraph (3)(c) but is unable to do so may nominate another person as their representative to attend the meeting and make representations about the exclusion.]

[F16(3D) Where—

(a)a social worker or virtual school head; or

(b)their nominated representative as referred to in paragraph (3C),

attends a meeting referred to in paragraph (3)(c) which is taking place in person, they may do so using remote access provided the management committee is satisfied that the conditions referred to in paragraph (3B)(a), (c) and (d) are met.

(3E) Paragraph (3F) applies if—

(a)for a reason related to extraordinary events or unforeseen circumstances, it is not reasonably practicable for the meeting referred to in paragraph (3)(c) to be held in person; and

(b)the meeting is not already required to take place using remote access pursuant to paragraph (3B).

(3F) Where this paragraph applies, the meeting referred to in paragraph (3)(c) may be held using remote access provided that the management committee is satisfied that the conditions referred to in paragraph (3B)(a), (c) and (d) are met.

(3G) Subject to the exception made for persons referred to in paragraph (3D), a meeting referred to in paragraph (3)(c) must be held in person unless—

(a)a remote meeting request is made; or

(b)for a reason related to extraordinary events or unforeseen circumstances, it is not reasonably practicable for the meeting to be held in person,

and the management committee is satisfied that the conditions in paragraph (3B)(a), (c) and (d) are met.]

(4) If the management committee decides that the pupil should be reinstated, it must without delay—

(a)direct the teacher in charge accordingly; and

(b)inform the relevant person [F17, the local authority] (and, if applicable, the home local authority) [F18, the social worker and the virtual school head] of its decision and the reasons for it in writing.

(5) The teacher in charge must comply with a direction of the management committee to reinstate the pupil.

(6) If the management committee decides not to reinstate the pupil it must without delay—

(a)inform the relevant person, the teacher in charge [F19, the local authority] (and, if applicable, the home local authority) [F20, the social worker and the virtual school head] of its decision and the reasons for it in writing; and

(b)in the case of a pupil who is permanently excluded, give the relevant person notice in writing stating the following—

(i)that the exclusion is permanent;

(ii)that the relevant person may apply for the management committee's decision to be reviewed by a review panel;

(iii)where the relevant person applies for a review, that the relevant person may require the local authority to appoint a SEN expert to advise the review panel;

(iv)the role of the SEN expert in relation to a review;

[F21(iva)where a meeting of the review panel is to review the management committee’s decision, that a remote meeting request may be made, if the relevant person wishes to be able to attend the meeting using remote access;]

(v)how an application for a review [F22or a remote meeting request] may be made [F23, and what these] must contain;

(vi)where and to whom to send the application [F24or remote meeting request] [F25, and the date by which these] must be received;

(vii)that the relevant person may, at their own expense, appoint someone to make representations for the purpose of the review; and

(viii)that the relevant person may issue a claim under the Equality Act 2010 where the relevant person believes that unlawful discrimination has occurred, and the time within which such a claim should be made.

(7) [F26Subject to [F27paragraphs (7E), (7F) and]] (8), after being informed of the matters in regulation 14(3)(a), the management committee must take the steps referred to in paragraphs (2) and (3) within—

(a)15 school days in the case of—

(i)a permanent exclusion;

(ii)an exclusion for a fixed period which would cause the pupil's total number of days of exclusion to exceed 15 school days in any term; or

(iii)an exclusion where the pupil would, as a result of the exclusion, lose an opportunity to take a public examination or a National Curriculum test; or

(b)50 school days in the case of an exclusion for a fixed period where—

(i)the pupil would, as a result of the exclusion, be excluded for a total of more than 5 school days but not more than 15 school days in any term; and

(ii)the relevant person has made representations under regulation 14(3)(b).

F28(7A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F28(7B) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F28(7C) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F28(7D) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

[F29(7E) Paragraph (7F) applies where, immediately before the applicable time limit referred to in paragraph (7)(a) or (b) expires, the meeting referred to in paragraph (3)(c) has not been held because—

(a)it has not been reasonably practicable to meet in person for a reason related to extraordinary events or unforeseen circumstances; and

(b)it has not been reasonably practicable to meet by way of remote access for a reason related to the satisfaction of the conditions in paragraph (3B)(a), (c) and (d).

(7F) Where this paragraph applies, the time limit referred to in paragraph (7)(a) or (b) within which the management committee must take steps is extended by such period as is reasonably necessary for a reason related to the extraordinary events or unforeseen circumstances.]

(8) Where a pupil has been excluded in circumstances in which the pupil would, as a result of the exclusion, lose an opportunity to take a public examination or a National Curriculum test, the management committee must (so far as it is reasonably practicable) take the steps referred to in paragraphs (2) and (3) before the date on which the pupil is due to take the examination or test.

(9) Where—

(a)a pupil has been excluded in circumstances where paragraphs (2) to (6) do not apply; and

(b)the management committee receives representations made under regulation 14(1)(b) from the relevant person about the exclusion,

the management committee must consider those representations.

(10) The management committee will not be relieved of the duty to take any step referred to in paragraph (2) or (3) because it has not been taken within the period specified in paragraph (7) or (8).

(11) The notice in writing referred to in paragraph (6)(b)—

(a)may be given by—

(i)delivering it directly to the relevant person;

(ii)delivering it to the relevant person's last known address; or

(iii)sending it by first class post to the relevant person's last known address; and

(b)unless the contrary is shown, will be taken to have been given—

(i)where first class post is used, on the second working day after the date of posting; or

(ii)where the notice is delivered, on the date of delivery.

Textual Amendments

Review of permanent exclusion of a pupilE+W

16.—(1) Where the relevant person applies for a review, the local authority must, at their expense—

(a)make arrangements for the review of the management committee's decision not to reinstate a pupil who has been permanently excluded; and

(b)if requested by the relevant person, appoint, for the purpose of that review, a SEN expert to provide impartial advice on how special educational needs may be relevant to the decision to exclude the pupil permanently.

(2) The local authority are not to take the steps in paragraph (1) where the relevant person has not applied for a review within the time limit specified in Schedule 1.

(3) Where the relevant person wishes that a SEN expert be appointed for a review, the request must be made in writing to the local authority with, and at the same time as, the application for a review.

(4) In exercising its functions under these Regulations, the review panel must consider the interests and circumstances of the excluded pupil, including the circumstances in which the pupil was excluded, and have regard to the interests of other pupils and persons working at the unit (including persons working at the unit voluntarily).

(5) In addition to the powers of the review panel under section 51A(4) of the Act, the panel may—

(a)direct the management committee to place a note on the pupil's educational record;

(b)after the coming into force of section 50 of the Education Act 2011, order that the local authority are to make an adjustment to the unit's budget share for the funding period during which the exclusion occurs in the sum of £4,000 if, following a decision by the panel to quash the management committee's original decision, the management committee—

(i)reconsiders the exclusion and decides not to reinstate the pupil; or

(ii)fails to reconsider the exclusion within the time limit specified in regulation 17(1).

(6) The review panel's decision is binding on the relevant person, the management committee, the teacher in charge [F30, the local authority, the social worker and the virtual school head].

Textual Amendments

Reconsideration by management committee following a reviewE+W

17.—(1) Where the review panel—

(a)recommends that the management committee reconsiders a decision not to reinstate a pupil who has been permanently excluded; or

(b)quashes the management committee's decision and directs the management committee to reconsider the matter,

the management committee, within 10 school days after notification under paragraph 19 of Schedule 1 of the review panel's decision, must reconvene in order to reconsider the exclusion.

(2) When the management committee has reconsidered its decision it must inform the relevant person, the teacher in charge [F31, the local authority] (and, if applicable, the home local authority) [F32, the social worker and the virtual school head] of its reconsidered decision and the reasons for it without delay.

(3) Notification of the review panel's decision is taken to be given—

(a)where first class post is used, on the second working day after the date of posting; or

(b)where the notice is delivered, on the date of delivery.

Textual Amendments

[F33Cancellation of exclusion of a pupilE+W

17A.—(1) Subject to paragraphs (2) and (3), if a teacher in charge decided to exclude a pupil, the teacher in charge may cancel the exclusion—

(a)either before or after it has begun; and

(b)whether or not the pupil has been admitted to another school following their exclusion.

(2) A teacher in charge may not cancel an exclusion under paragraph (1) if, by the time the teacher in charge comes to make the decision to cancel an exclusion, the pupil—

(a)has already been excluded for more than 45 days in any school year; or

(b)would have been excluded for more than 45 days in any school year when the cancellation took effect.

(3) In cases where regulation 14(3) applies by virtue of regulation 14(2), a teacher in charge may not cancel an exclusion under paragraph (1) if, by the time the teacher in charge comes to make the decision to cancel an exclusion, the management committee has commenced a meeting for the purpose of making a decision under regulation 15(2) regarding reinstatement of the pupil.

(4) Where an exclusion is cancelled in accordance with paragraph (1)—

(a)the teacher in charge must, without delay—

(i)inform the relevant person, the management committee, the local authority, the social worker and the virtual school head of the cancellation and the reasons for it in writing; and

(ii)reinstate the pupil;

(b)the management committee is not required to consider reinstatement of the pupil under regulation 15.]

Textual Amendments

Exclusions of pupils: guidanceE+W

18.  In exercising their functions under section 51A(2) of the Act or under these Regulations, the following persons and bodies must have regard to any guidance given from time to time by the Secretary of State—

(a)the teacher in charge;

[F34(aa)the social worker;

(ab)the virtual school head;]

(b)the management committee;

(c)the local authority;

(d)the review panel; and

(e)the SEN expert.

Textual Amendments

Exclusions: standard of proofE+W

19.  Where it falls to—

(a)the teacher in charge, in exercise of the power conferred by section 51A(2) of the Act;

(b)the management committee, in exercise of its functions for the purposes of regulations 15 and 17; or

(c)the review panel, in exercise of its functions for the purposes of regulation 16,

to establish any fact, any question as to whether that fact is established is to be decided on a balance of probabilities.

InformationE+W

20.  The local authority must, on request, forward to the Secretary of State any information they have received from a teacher in charge, a management committee or a review panel under this Part or Schedule 1.

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