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102.—(1) The chair of any meeting under the Regulations or these Rules, other than a company meeting (for which see rule 84), must cause minutes of its proceedings to be kept.
(2) The minutes must be authenticated by the chair, and be retained by the chair as part of the records of the special administration.
(3) The minutes must include—
(a)a list of the names of creditors who attended a meeting of creditors or a meeting of both creditors and clients (personally, by proxy or by corporate representative) and their claims;
(b)a list of the names of clients who attended a meeting of clients or a meeting of both creditors and clients (personally, by proxy or by corporate representative) and their claims in respect of client assets;
(c)a list of the names of contributories who attended a meeting of contributories;
(d)if a creditors’ committee has been established, the names and addresses of those elected to be members of the committee; and
(e)a record of every resolution passed.
103. In addition to the information required by rule 313, the notification of a return or a report of a meeting must specify—
(a)the purpose of the meeting including the regulation or rule under which it was convened;
(b)the venue fixed for the meeting;
(c)whether a required quorum was present for the meeting to take place; and
(d)if the meeting took place, the outcome of the meeting (including any resolutions passed at the meeting).
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