The Small Companies and Groups (Accounts and Directors' Report) Regulations 2008

SECTION B U.K. THE REQUIRED FORMATS FOR ACCOUNTS

M1 Balance sheet formats
Format 1
A.	Called up share capital not paid (1)
B.	Fixed assets
		I.	Intangible assets
				1.	Goodwill (2)
				2.	Other intangible assets (3)
		II.	Tangible assets
				1.	Land and buildings
				2.	Plant and machinery etc.
		III.	Investments
				1.	Shares in group undertakings and participating interests
				2.	Loans to group undertakings and undertakings in which the company has a participating interest
				3.	Other investments other than loans
				4.	Other investments (4)
C.	Current assets
		I.	Stocks
				1.	Stocks
				2.	Payments on account
		II.	Debtors (5)
				1.	Trade debtors
				2.	Amounts owed by group undertakings and undertakings in which the company has a participating interest
				3.	Other debtors (1)
		III.	Investments
				1.	Shares in group undertakings
				2.	Other investments (4)
		IV.	Cash at bank and in hand
D.	Prepayments and accrued income (6)
E.	Creditors: amounts falling due within one year
				1.	Bank loans and overdrafts
				2.	Trade creditors
				3.	Amounts owed to group undertakings and undertakings in which the company has a participating interest
				4.	Other creditors (7)
F.	Net current assets (liabilities) (8)
G.	Total assets less current liabilities
H.	Creditors: amounts falling due after more than one year
				1.	Bank loans and overdrafts
				2.	Trade creditors
				3.	Amounts owed to group undertakings and undertakings in which the company has a participating interest
				4.	Other creditors (7)
I.	Provisions for liabilities
J.	Accruals and deferred income (7)
K.	Capital and reserves
		I.	Called up share capital (9)
		II.	Share premium account
		III.	Revaluation reserve
		IV.	Other reserves
		V.	Profit and loss account

Marginal Citations

M1 A number in brackets following any item is a reference to the note of that number in the notes following the formats.

Balance sheet formats
Format 2
ASSETS
A.	Called up share capital not paid (1)
B.	Fixed assets
		I.	Intangible assets
				1.	Goodwill (2)
				2.	Other intangible assets (3)
		II.	Tangible assets
				1.	Land and buildings
				2.	Plant and machinery etc.
		III.	Investments
				1.	Shares in group undertakings and participating interests
				2.	Loans to group undertakings and undertakings in which the company has a participating interest
				3.	Other investments other than loans
				4.	Other investments (4)
C.	Current assets
		I.	Stocks
				1.	Stocks
				2.	Payments on account
		II.	Debtors (5)
				1.	Trade debtors
				2.	Amounts owed by group undertakings and undertakings in which the company has a participating interest
				3.	Other debtors (1)
		III.	Investments
				1.	Shares in group undertakings
				2.	Other investments (4)
		IV.	Cash at bank and in hand
D.	Prepayments and accrued income (6)
LIABILITIES
A.	Capital and reserves
		I.	Called up share capital (9)
		II.	Share premium account
		III.	Revaluation reserve
		IV.	Other reserves
		V.	Profit and loss account
B.	Provisions for liabilities
C.	Creditors (10)
				1.	Bank loans and overdrafts
				2.	Trade creditors
				3.	Amounts owed to group undertakings and undertakings in which the company has a participating interest
				4.	Other creditors (7)
D.	Accruals and deferred income (7)

Notes on the balance sheet formats

(1)	Called up share capital not paid

(Formats 1 and 2, items A and C.II.3.)

This item may either be shown at item A or included under item C.II.3 in Format 1 or 2.

(2)

Goodwill

(Formats 1 and 2, item B.I.1.)

Amounts representing goodwill must only be included to the extent that the goodwill was acquired for valuable consideration.

(3)	Other intangible assets

(Formats 1 and 2, item B.I.2.)

Amounts in respect of concessions, patents, licences, trade marks and similar rights and assets must only be included in a company's balance sheet under this item if either—

(a) the assets were acquired for valuable consideration and are not required to be shown under goodwill, or

(b) the assets in question were created by the company itself.

(4)	Others: Other investments

(Formats 1 and 2, items B.III.4 and C.III.2.)

Where amounts in respect of own shares held are included under either of these items, the nominal value of such shares must be shown separately.

(5)

Debtors

(Formats 1 and 2, items C.II.1 to 3.)

The amount falling due after more than one year must be shown separately for each item included under debtors unless the aggregate amount of debtors falling due after more than one year is disclosed in the notes to the accounts.

(6)	Prepayments and accrued income

(Formats 1 and 2, item D.)

This item may alternatively be included under item C.II.3 in Format 1 or 2.

(7)	Other creditors

(Format 1, items E.4, H.4 and J and Format 2, items C.4 and D.)

There must be shown separately—

(a) the amount of any convertible loans, and

(b) the amount for creditors in respect of taxation and social security.

Payments received on account of orders must be included in so far as they are not shown as deductions from stocks.

In Format 1, accruals and deferred income may be shown under item J or included under item E.4 or H.4, or both (as the case may require). In Format 2, accruals and deferred income may be shown under item D or within item C.4 under Liabilities.

(8)	Net current assets (liabilities)

(Format 1, item F.)

In determining the amount to be shown under this item any prepayments and accrued income must be taken into account wherever shown.

(9)	Called up share capital

(Format 1, item K.I and Format 2, Liabilities item A.I.)

The amount of allotted share capital and the amount of called up share capital which has been paid up must be shown separately.

(10)

Creditors

(Format 2, Liabilities items C.1 to 4.)

Amounts falling due within one year and after one year must be shown separately for each of these items and for the aggregate of all of these items unless the aggregate amount of creditors falling due within one year and the aggregate amount of creditors falling due after more than one year is disclosed in the notes to the accounts.

Profit and loss account formats
Format 1
(see note (14) below)
	1.	Turnover
	2.	Cost of sales (11)
	3.	Gross profit or loss
	4.	Distribution costs (11)
	5.	Administrative expenses (11)
	6.	Other operating income
	7.	Income from shares in group undertakings
	8.	Income from participating interests
	9.	Income from other fixed asset investments (12)
	10.	Other interest receivable and similar income (12)
	11.	Amounts written off investments
	12.	Interest payable and similar charges (13)
	13.	Tax on profit or loss on ordinary activities
	14.	Profit or loss on ordinary activities after taxation
	15.	Extraordinary income
	16.	Extraordinary charges
	17.	Extraordinary profit or loss
	18.	Tax on extraordinary profit or loss
	19.	Other taxes not shown under the above items
	20.	Profit or loss for the financial year

Profit and loss account formats
Format 2
	1.	Turnover
	2.	Change in stocks of finished goods and in work in progress
	3.	Own work capitalised
	4.	Other operating income
	5.	(a)	Raw materials and consumables
		(b)	Other external charges
	6.	Staff costs
		(a)	wages and salaries
		(b)	social security costs
		(c)	other pension costs
	7.	(a)	Depreciation and other amounts written off tangible and intangible fixed assets
		(b)	Exceptional amounts written off current assets
	8.	Other operating charges
	9.	Income from shares in group undertakings
	10.	Income from participating interests
	11.	Income from other fixed asset investments (12)
	12.	Other interest receivable and similar income (12)
	13.	Amounts written off investments
	14.	Interest payable and similar charges (13)
	15.	Tax on profit or loss on ordinary activities
	16.	Profit or loss on ordinary activities after taxation
	17.	Extraordinary income
	18.	Extraordinary charges
	19.	Extraordinary profit or loss
	20.	Tax on extraordinary profit or loss
	21.	Other taxes not shown under the above items
	22.	Profit or loss for the financial year

Profit and loss account formats
Format 3
(see note (14) below)
A.	Charges
		1.	Cost of sales (11)
		2.	Distribution costs (11)
		3.	Administrative expenses (11)
		4.	Amounts written off investments
		5.	Interest payable and similar charges (13)
		6.	Tax on profit or loss on ordinary activities
		7.	Profit or loss on ordinary activities after taxation
		8.	Extraordinary charges
		9.	Tax on extraordinary profit or loss
		10.	Other taxes not shown under the above items
		11.	Profit or loss for the financial year
B.	Income
		1.	Turnover
		2.	Other operating income
		3.	Income from shares in group undertakings
		4.	Income from participating interests
		5.	Income from other fixed asset investments (12)
		6.	Other interest receivable and similar income (12)
		7.	Profit or loss on ordinary activities after taxation
		8.	Extraordinary income
		9.	Profit or loss for the financial year

Profit and loss account formats
Format 4
A.	Charges
		1.	Reduction in stocks of finished goods and in work in progress
		2.	(a)	Raw materials and consumables
			(b)	Other external charges
		3.	Staff costs
			(a)	wages and salaries
			(b)	social security costs
			(c)	other pension costs
		4.	(a)	Depreciation and other amounts written off tangible and intangible fixed assets
			(b)	Exceptional amounts written off current assets
		5.	Other operating charges
		6.	Amounts written off investments
		7.	Interest payable and similar charges (13)
		8.	Tax on profit or loss on ordinary activities
		9.	Profit or loss on ordinary activities after taxation
		10.	Extraordinary charges
		11.	Tax on extraordinary profit or loss
		12.	Other taxes not shown under the above items
		13.	Profit or loss for the financial year
B.	Income
		1.	Turnover
		2.	Increase in stocks of finished goods and in work in progress
		3.	Own work capitalised
		4.	Other operating income
		5.	Income from shares in group undertakings
		6.	Income from participating interests
		7.	Income from other fixed asset investments (12)
		8.	Other interest receivable and similar income (12)
		9.	Profit or loss on ordinary activities after taxation
		10.	Extraordinary income
		11.	Profit or loss for the financial year

Notes on the profit and loss account formats

(11)	Cost of sales: distribution costs: administrative expenses

(Format 1, items 2, 4 and 5 and Format 3, items A.1, 2 and 3.)

These items must be stated after taking into account any necessary provisions for depreciation or diminution in value of assets.

(12)	Income from other fixed asset investments: other interest receivable and similar income

(Format 1, items 9 and 10; Format 2, items 11 and 12; Format 3, items B.5 and 6 and Format 4, items B.7 and 8.)

Income and interest derived from group undertakings must be shown separately from income and interest derived from other sources.

(13)	Interest payable and similar charges

(Format 1, item 12; Format 2, item 14; Format 3, item A.5 and Format 4, item A.7.)

The amount payable to group undertakings must be shown separately.

(14)	Formats 1 and 3

The amount of any provisions for depreciation and diminution in value of tangible and intangible fixed assets falling to be shown under items 7(a) and A.4(a) respectively in Formats 2 and 4 must be disclosed in a note to the accounts in any case where the profit and loss account is prepared using Format 1 or Format 3.