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Edinburgh Merchant Company Order Confirmation 1996

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G. Meetings of Company

Stated general meetings of Company

22(1)The Company shall hold stated general meetings each year on—

(a)the first Thursday of October; and

(b)the second Thursday of November;

or such other dates as the Company may prescribe.

(2)The Company may hold additional general meetings on such dates as the Company may prescribe.

Special general meetings of Company

23(1)The Master or in his absence the treasurer may convene a special general meeting of the Company at any time when he deems it necessary.

(2)If a requisition for a special general meeting of the Company signed by not less than 9 of the members is addressed to the Master he shall upon receiving such requisition convene a special general meeting which shall be held within two weeks of such requisition being received:

Provided that in the absence of the Master the treasurer shall act, or in his absence any of the assistants shall act, in his place for the purposes of this subsection.

Mode of calling Company meetings

24(1)All meetings of the Company shall be called by notice issued by the secretary and posted at least 7 days before the date of the meeting.

(2)The Company may adjourn any meeting as it sees fit.

Chairman of meetings of Company

25The Master, or in his absence the treasurer, or in his absence the senior assistant present, shall preside as chairman at all meetings of the Company:

Provided that in the absence of the Master, the treasurer and all the assistants a chairman shall be chosen for the meeting from among the members present.

Quorum of meetings of Company

26At all meetings of the Company not less than 30 of the members shall constitute a quorum.

Voting at meetings of Company

27(1)When a vote is required to be taken at any meeting of the Company such vote shall, unless otherwise provided in this Order or by any rules, be taken by a show of hands.

(2)In the event of any such vote being challenged by two or more members present the members present shall thereupon appoint tellers who shall ascertain the vote.

(3)The chairman of the meeting shall, in all cases of equality of votes, have a casting vote in addition to any other vote he may have.

Company may make rules of procedure

28The Company may at any general meeting make rules for the purpose of regulating the procedure to be followed in the nomination and election of the Master, treasurer and assistants:

Provided that such rules are not inconsistent with the provisions of this Order and that the nomination of the persons to be proposed for election to the office of Master, treasurer or assistants shall (subject to the provisions of section 10 (Election of Master, treasurer and assistants) of this Order) take place annually at the stated general meeting of the Company to be held on the first Thursday of October or such other date as the Company may prescribe in every year.

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