The Dairy Produce Quotas (Scotland) Regulations 2005

1.  In respect of each quota year, a purchaser shall keep, and retain for the relevant period, records comprising–

(a) details of each wholesale producer making deliveries to the purchaser, including–

(i) the name and address of the wholesale producer,

(ii) the wholesale quota available to that wholesale producer at the beginning and end of each quota year,

(iii) the representative fat content (butterfat base) of the milk delivered by that wholesale producer, and

(iv) the total wholesale quota available for all the wholesale producers who make deliveries to the purchaser and the weighted butterfat of that quota;

(b) details, in terms of each delivery and each month, of the quantities of milk which each wholesale producer has delivered to the purchaser;

(c) details of the cumulative total of the quantities delivered to the purchaser each month by all wholesale producers;

(d) details of the average fat content of deliveries per month of each wholesale producer;

(e) details of the weighted average fat content of the cumulative total referred to in sub paragraph (c);

(f) a list of purchasers and other undertakings which supply treated or processed milk or milk products to that purchaser;

(g) details, in terms of each such purchaser or undertaking and each month, of the quantities supplied that purchaser by that purchaser or undertaking;

(h) details of the use to which milk and milk products collected from that purchaser has been put;

(i) records of individual deliveries and supplies and accompanying collection documents identifying each delivery or supply by wholesale producer, purchaser or other undertaking; and

(j) all books, registers, accounts, correspondence, commercial data, vouchers and supporting documents relating to the business activities of the purchaser.