The Registration of Clubs (Accounts) Regulations (Northern Ireland) 2022

10.—(1) There shall be no more than one petty cash float in the club and the maximum amount to be kept in a petty cash float shall be fixed in advance by the committee. Exceptional and infrequent changes to this cash limit may be authorised in advance by the committee and recorded in the minutes.

(2) Where any payment is made for goods or services from a petty cash float, a petty cash docket shall be retained showing –

(a) the name and address of the person receiving the payment;

(b) the date of the payment;

(c) details of goods or services in respect of which the payment is made;

(d) the amount paid; and

(e) the name of the person making the payment from the petty cash float.

(3) Such petty cash dockets receipts shall be consecutively numbered and signed both by the person making and the person receiving the payment and an invoice/receipt docket relating to the expenditure incurred shall be attached to the completed petty cash docket.

(4) Where money from a petty cash float is removed in advance, a petty cash docket shall be commenced and the cash signed for, with the details and evidence under sub-paragraph (2) to be attached as soon as practical thereafter.

(5) Petty cash expenses shall be recorded either electronically or in a physical record to show day-to-day transactions and shall be reconciled monthly and annually to the amount of cash held in the petty cash box and signed-off by an elected member of the committee.

(6) Any discrepancy in excess of 20% (on a float of £100), or such a lesser percentage on a larger float as may be decided in advance by the committee, shall be treated as a system failure and should be investigated and reported on by a representative of the committee.

Till floats