The Education (Pupil Records and Reporting) (Transitional) Regulations (Northern Ireland) 2007

Duties of Boards of Governors

9.—(1) It shall be the duty of the Board of Governors of every school to make arrangements as follows—

(a) where a pupil ceases to be a pupil at that school and becomes a pupil at another school (including an independent school), for a formal record of the academic achievements, other skills and abilities and academic progress relating to the pupil to be transferred to the responsible person within 15 school days;

(b) for the disclosure or transfer of any other educational records relating to a pupil (including a teacher’s record) which are kept at the school to the responsible person within 15 school days following the day on which the request for the records was received and a copy shall also be supplied to the pupil’s parent;

(c) upon receipt of a request made in writing by a pupil’s parent, for the relevant pupil’s formative record of progress and achievement to be disclosed free of charge or on payment of such fee (not exceeding the cost of supply), if any, as the Board of Governors may determine, for the supply of a copy to him; and

(d) for a statement of the arrangements made pursuant to this regulation and regulation 6 to be kept and made available for inspection free of charge at all reasonable times by a pupil’s parent or a responsible person.

(2) The duties under paragraph (1) shall extend to any educational records kept in respect of—

(a) pupils at a nursery school; and

(b) pupils at a primary school or a special school who have not attained the lower limit of compulsory school age,

notwithstanding that a formative record of progress and achievement is not held in respect of such pupils.

(3) In paragraph (1) a “teacher’s record” means any record kept at the school by a teacher other than a record kept and intended to be kept solely for that teacher’s own use.