Commission Regulation (EC) No 8/2008Show full title

“Appendix 1 to OPS 1.1065 Document storage periods

An operator shall ensure that the following information/documentation is stored in an acceptable form, accessible to the Authority, for the periods shown in the Tables below.

Note: Additional information relating to maintenance records is prescribed in Part-M, paragraph M.A.306(c) Operator's technical log system.

Table 1

Information used for the preparation and execution of a flight

Information used for the preparation and execution of the flight as described in OPS 1.135
Operational flight plan	3 months
Aeroplane Technical log	36 months after the date of the last entry, in accordance with Part M M.A.306(c)
Route specific NOTAM/AIS briefing documentation if edited by the operator	3 month
Mass and balance documentation	3 month
Notification of special loads including written information to the commander about dangerous goods	3 months

Table 2

Reports

Reports
Journey log	3 months
Flight report(s) for recording details of any occurrence, as prescribed in OPS 1.420, or any event which the commander deems necessary to report/record	3 months
Reports on exceedances of duty and/or reducing rest periods	3 months

Table 3

Flight crew records

Flight Crew Records
Flight, Duty and Rest time	15 months
Licence	As long as the flight crew member is exercising the privileges of the licence for the operator
Conversion training and checking	3 years
Command course (including checking)	3 years
Recurrent training and checking	3 years
Training and checking to operate in either pilot's seat	3 years
Recent experience (OPS 1.970 refers)	15 months
Route and aerodrome competence (OPS1.975 refers)	3 years
Training and qualification for specific operations when required by OPS (e.g. ETOPS CATII/III operations)	3 years
Dangerous Goods training as appropriate	3 years

Table 4

Cabin crew records

Cabin Crew Records
Flight, Duty and Rest time	15 months
Initial training, conversion and differences training (including checking)	As long as the cabin crew member is employed by the operator
Recurrent training and refresher (including checking)	Until 12 months after the cabin crew member has left the employ of the operator
Dangerous Goods training as appropriate	3 years

Table 5

Records for other operations personnel

Records for other operations personnel
Training/qualification records of other personnel for whom an approved training programme is required by OPS	Last 2 training records

Table 6

Other records

Other Records
Records on cosmic and solar radiation dosage	Until 12 months after the crew member has left the employ of the operator
quality system records	5 years
Dangerous Goods Transport Document	3 months after completion of the flight
Dangerous Goods Acceptance Checklist	3 months after completion of the flight