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Commission Decision of 29 November 2001 amending its internal Rules of Procedure (notified under document number C(2001) 3031) (2001/844/EC, ECSC, Euratom) (repealed)

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  1. Introductory Text

  2. Article 1.. . . . . . . . . ....

  3. Article 2.. . . . . . . . . ....

    1. ANNEX

      COMMISSION PROVISIONS ON SECURITY

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      4. Article 2.. . . . . . . . . ....

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      6. Article 4.. . . . . . . . . ....

      7. Article 5.. . . . . . . . . ....

      8. Article 6.. . . . . . . . . ....

      9. ANNEX

        RULES ON SECURITY

        1. PART I: BASIC PRINCIPLES AND MINIMUM STANDARDS OF SECURITY

          1. 1. INTRODUCTION

          2. 2. GENERAL PRINCIPLES

          3. 3. FOUNDATIONS OF SECURITY

          4. 4. PRINCIPLES OF INFORMATION SECURITY

            1. 4.1. Objectives

            2. 4.2. Definitions

            3. 4.3. Classification

            4. 4.4. Aims of security measures

          5. 5. ORGANISATION OF SECURITY

            1. 5.1. Common minimum standards

            2. 5.2. Organisation

          6. 6. SECURITY OF PERSONNEL

            1. 6.1. Clearance of personnel

            2. 6.2. Records of personnel clearances

            3. 6.3. Security instruction of personnel

            4. 6.4. Management responsibilities

            5. 6.5. Security status of personnel

          7. 7. PHYSICAL SECURITY

            1. 7.1. Need for protection

            2. 7.2. Checking

            3. 7.3. Security of buildings

            4. 7.4. Contingency plans

          8. 8. SECURITY OF INFORMATION

          9. 9. COUNTER-SABOTAGE AND CONTROL OF OTHER FORMS OF MALICIOUS WILFUL DAMAGE...

          10. 10. RELEASE OF CLASSIFIED INFORMATION TO THIRD STATES OR INTERNATIONAL ORGANISATIONS...

        2. PART II: THE ORGANISATION OF SECURITY IN THE COMMISSION

          1. 11. THE MEMBER OF THE COMMISSION RESPONSIBLE FOR SECURITY MATTERS

          2. 12. THE COMMISSION SECURITY POLICY ADVISORY GROUP

          3. 13. THE COMMISSION SECURITY BOARD

          4. 14. THE COMMISSION SECURITY DIRECTORATE

          5. 15. SECURITY INSPECTIONS

          6. 16. CLASSIFICATIONS, SECURITY DESIGNATORS AND MARKINGS

            1. 16.1. Levels of classification

            2. 16.2. Security designators

            3. 16.3. Markings

            4. 16.4. Affixing of classification

            5. 16.5. Affixing of security designators

          7. 17. CLASSIFICATION MANAGEMENT

            1. 17.1. General

            2. 17.2. Application of classifications

            3. 17.3. Downgrading and declassification

          8. 18. PHYSICAL SECURITY

            1. 18.1. General

            2. 18.2. Security requirements

            3. 18.3. Physical security measures

              1. 18.3.1. Security areas

              2. 18.3.2. Administrative area

              3. 18.3.3. Entry and exit controls

              4. 18.3.4. Guard patrols

              5. 18.3.5. Security containers and strong rooms

              6. 18.3.6. Locks

              7. 18.3.7. Control of keys and combinations

              8. 18.3.8. Intrusion detection devices

              9. 18.3.9. Approved equipment

              10. 18.3.10. Physical protection of copying and telefax machines

            4. 18.4. Protection against overlooking and eavesdropping

              1. 18.4.1. Overlooking

              2. 18.4.2. Eavesdropping

              3. 18.4.3. Introduction of electronic and recording equipment

            5. 18.5. Technically secure areas

          9. 19. GENERAL RULES ON THE NEED TO KNOW PRINCIPLE AND EU...

            1. 19.1. General

            2. 19.2. Specific rules on access to TRES SECRET UE/EU TOP SECRET...

            3. 19.3. Specific rules on access to SECRET UE and CONFIDENTIEL UE...

            4. 19.4. Specific rules on access to RESTREINT UE information

            5. 19.5. Transfers

            6. 19.6. Special instructions

          10. 20. SECURITY CLEARANCE PROCEDURE FOR COMMISSION OFFICIALS AND OTHER EMPLOYEES

          11. 21. PREPARATION, DISTRIBUTION, TRANSMISSION, COURRIER PERSONAL SECURITY AND EXTRA COPIES OF...

            1. 21.1. Preparation

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              2. 2. . . . . . . . . . ....

              3. 3. . . . . . . . . . ....

            2. 21.2. Distribution

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              3. 3. . . . . . . . . . ....

              4. 4. . . . . . . . . . ....

            3. 21.3. Transmission of EU classified documents

              1. 21.3.1. Packaging, receipts

                1. 1. . . . . . . . . . ....

                2. 2. . . . . . . . . . ....

                3. 3. . . . . . . . . . ....

                4. 4. . . . . . . . . . ....

                5. 5. . . . . . . . . . ....

              2. 21.3.2. Transmission within a building or group of buildings

              3. 21.3.3. Transmission within a country

                1. 1. . . . . . . . . . ....

                2. 2. . . . . . . . . . ....

                3. 3. Exceptionally, TRES SECRET UE/EU TOP SECRET documents may be taken...

                4. 4. . . . . . . . . . ....

                5. 5. The Commission Security Directorate will prepare instructions on the personal...

              4. 21.3.4. Transmission from one State to another

                1. 1. . . . . . . . . . ....

                2. 2. . . . . . . . . . ....

                3. 3. The Member of the Commission responsible for security matters may...

                4. 4. . . . . . . . . . ....

              5. 21.3.5. Transmission of RESTREINT UE documents

            4. 21.4. Courier personnel security

            5. 21.5. Electronic and other means of technical transmission

              1. 1. . . . . . . . . . ....

              2. 2. . . . . . . . . . ....

            6. 21.6. Extra copies and translations of and extracts from EU classified...

              1. 1. . . . . . . . . . ....

              2. 2. . . . . . . . . . ....

              3. 3. . . . . . . . . . ....

          12. 22. EUCI REGISTRIES, MUSTERS, CHECKS, ARCHIVE STORAGE AND DESTRUCTION OF EUCI...

            1. 22.1. Local EUCI Registries

              1. 1. . . . . . . . . . ....

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              5. 5. . . . . . . . . . ....

              6. 6. Under the authority of the relevant Head of department the...

              7. 7. The Local EUCI Registries shall keep a register of the...

              8. 8. . . . . . . . . . ....

            2. 22.2. The TRES SECRET UE/EU TOP SECRET Registry

              1. 22.2.1. General

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                5. 5. . . . . . . . . . ....

                6. 6. . . . . . . . . . ....

              2. 22.2.2. The Central TRES SECRET UE/EU TOP SECRET Registry

              3. 22.2.3. TRES SECRET UE/EU TOP SECRET sub-registries

            3. 22.3. Inventories, musters and checks of EU classified documents

              1. 1. . . . . . . . . . ....

              2. 2. . . . . . . . . . ....

              3. 3. . . . . . . . . . ....

              4. 4. These operations shall afford the opportunity to secure holders' views...

            4. 22.4. Archive storage of EU classified information

              1. 1. . . . . . . . . . ....

              2. 2. To minimise storage problems, the Control Officers of all registries...

              3. 3. . . . . . . . . . ....

            5. 22.5. Destruction of EU classified documents

              1. 1. To prevent the unnecessary accumulation of EU classified documents, those...

              2. 2. . . . . . . . . . ....

              3. 3. . . . . . . . . . ....

              4. 4. . . . . . . . . . ....

            6. 22.6. Destruction in emergencies

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              4. 4. . . . . . . . . . ....

          13. 23. SECURITY MEASURES FOR SPECIFIC MEETINGS HELD OUTSIDE THE COMMISSION PREMISES...

            1. 23.1. General

            2. 23.2. Responsibilities

              1. 23.2.1. The Commission Security Directorate

              2. 23.2.2. Meeting Security Officer (MSO)

            3. 23.3. Security measures

              1. 23.3.1. Security areas

              2. 23.3.2. Passes

              3. 23.3.3. Control of photographic and audio equipment

              4. 23.3.4. Checking of briefcases, portable computers and packages

              5. 23.3.5. Technical security

              6. 23.3.6. Delegations' documents

              7. 23.3.7. Safe custody of documents

              8. 23.3.8. Inspection of offices

              9. 23.3.9. Disposal of EU classified waste

          14. 24. BREACHES OF SECURITY AND COMPROMISE OF EU CLASSIFIED INFORMATION

            1. 24.1. Definitions

            2. 24.2. Reporting breaches of security

            3. 24.3. Legal action

          15. 25. PROTECTION OF EU CLASSIFIED INFORMATION HANDLED IN INFORMATION TECHNOLOGY AND...

            1. 25.1. Introduction

              1. 25.1.1. General

              2. 25.1.2. Threats to, and vulnerabilities of systems

              3. 25.1.3. Main purpose of security measures

              4. 25.1.4. System-specific security requirement statement (SSRS)

              5. 25.1.5. Security modes of operation

            2. 25.2. Definitions

            3. 25.3. Security responsibilities

              1. 25.3.1. General

              2. 25.3.2. The Security accreditation authority (SAA)

              3. 25.3.3. The INFOSEC Authority (IA)

              4. 25.3.4. The Technical Systems Owner (TSO)

              5. 25.3.5. The Information Owner (IO)

              6. 25.3.6. Users

              7. 25.3.7. INFOSEC training

            4. 25.4. Non technical security measures

              1. 25.4.1. Personnel security

              2. 25.4.2. Physical security

              3. 25.4.3. Control of access to a system

            5. 25.5. Technical security measures

              1. 25.5.1. Security of information

              2. 25.5.2. Control and accountability of information

              3. 25.5.3. Handling and control of removable computer storage media

              4. 25.5.4. Declassification and destruction of computer storage media

              5. 25.5.5. Communications security

              6. 25.5.6. Installation and radiation security

            6. 25.6. Security during handling

              1. 25.6.1. Security operating procedures (SecOPs)

              2. 25.6.2. Software protection/configuration management

              3. 25.6.3. Checking for the presence of malicious software/computer viruses

              4. 25.6.4. Maintenance

            7. 25.7. Procurement

              1. 25.7.1. General

              2. 25.7.2. Accreditation

              3. 25.7.3. Evaluation and certification

              4. 25.7.4. Routine checking of security features for continued accreditation

            8. 25.8. Temporary or occasional use

              1. 25.8.1. Security of microcomputers/personal computers

              2. 25.8.2. Use of privately-owned IT equipment for official Commission work

              3. 25.8.3. Use of contractor-owned or nationally-supplied IT equipment for official Commission...

          16. 26. RELEASE OF EU CLASSIFIED INFORMATION TO THIRD STATES OR INTERNATIONAL...

            1. 26.1.1. Principles regulating the release of EU classified information

            2. 26.1.2. Levels

            3. 26.1.3. Security agreements

          17. 27. COMMON MINIMUM STANDARDS ON INDUSTRIAL SECURITY

            1. 27.1. Introduction

            2. 27.2. Definitions

            3. 27.3. Organisation

              1. (a) . . . . . . . . . ....

              2. (b) . . . . . . . . . ....

              3. (c) . . . . . . . . . ....

              4. (d) . . . . . . . . . ....

              5. (e) . . . . . . . . . ....

            4. 27.4. Classified contracts and grant decisions

              1. (a) The security classification of contracts or grant agreements must take...

              2. (b) . . . . . . . . . ....

              3. (c) . . . . . . . . . ....

              4. (d) . . . . . . . . . ....

              5. (e) . . . . . . . . . ....

              6. (f) . . . . . . . . . ....

              7. (g) . . . . . . . . . ....

              8. (h) . . . . . . . . . ....

              9. (i) . . . . . . . . . ....

              10. (j) . . . . . . . . . ....

              11. (k) . . . . . . . . . ....

              12. (l) . . . . . . . . . ....

              13. (m) . . . . . . . . . ....

              14. (n) . . . . . . . . . ....

              15. (o) . . . . . . . . . ....

              16. (p) . . . . . . . . . ....

            5. 27.5. Visits

            6. 27.6. Transmission and transportation of EU classified information

              1. (a) . . . . . . . . . ....

              2. (b) The international transportation of EU classified material relating to classified...

        3. Appendix 1

        4. Appendix 2

          PRACTICAL CLASSIFICATION GUIDE

          1. . . . . . . . . . ....

        5. Appendix 3

          Guidelines for the release of EU classified information to third States or international organisations: Level 1 cooperation

          1. PROCEDURES

            1. 1. . . . . . . . . . ....

            2. 2. . . . . . . . . . ....

            3. 3. In doing so he/she:

            4. 4. . . . . . . . . . ....

          2. SECURITY PROVISIONS TO BE APPLIED BY BENEFICIARIES

            1. 5. . . . . . . . . . ....

            2. 6. . . . . . . . . . ....

            3. 7. Personnel

            4. 8. Transmission of documents

            5. 9. Registration

            6. 10. Destruction

            7. 11. Protection of documents

            8. 12. Copies, translations and extracts

            9. 13. Breaches of security

            10. 14. Inspections

            11. 15. Reporting

        6. Appendix 4

          Guidelines for the release of EU classified information to third States or international organisations: Level 2 cooperation

          1. PROCEDURES

            1. 1. . . . . . . . . . ....

            2. 2. . . . . . . . . . ....

            3. 3. . . . . . . . . . ....

            4. 4. In doing so he/she:

            5. 5. The Commission Security Policy Advisory Group's opinion shall be on...

            6. 6. . . . . . . . . . ....

          2. SECURITY RULES TO BE APPLIED BY BENEFICIARIES

            1. 7. . . . . . . . . . ....

            2. 8. . . . . . . . . . ....

            3. 9. . . . . . . . . . ....

            4. 10. Personnel

            5. 11. Transmission of documents

            6. 12. Registration on arrival

            7. 13. Return of documents

            8. 14. Protection

            9. 15. Physical security

            10. 16. Breaches of security

            11. 17. Inspections

            12. 18. Reporting

        7. Appendix 5

          Guidelines for the release of EU classified information to third States or international organisations: Level 3 cooperation

          1. PROCEDURES

            1. 1. . . . . . . . . . ....

            2. 2. . . . . . . . . . ....

            3. 3. . . . . . . . . . ....

            4. 4. . . . . . . . . . ....

            5. 5. . . . . . . . . . ....

            6. 6. . . . . . . . . . ....

            7. 7. . . . . . . . . . ....

            8. 8. . . . . . . . . . ....

            9. 9. . . . . . . . . . ....

            10. 10. . . . . . . . . . ....

          2. SECURITY PROVISIONS TO BE APPLIED BY BENEFICIARIES

            1. 11. . . . . . . . . . ....

            2. 12. . . . . . . . . . ....

            3. 13. Transmission of documents

            4. 14. Registration on arrival

            5. 15. Use and protection of the classified information exchanged

            6. 16. Destruction

            7. 17. Breaches of security

        8. Appendix 6

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