Local Electoral Administration and Registration Services (Scotland) Act 2006

58 Issuing of other material kept or held by Registrar General

(1) In this section, “the accessible material” means such of, or such parts of, the relevant material as the Registrar General may determine.

(2) In subsection (1), “the relevant material” means the documents kept or held by the Registrar General (whether by virtue of an enactment or otherwise) other than––

(a) a register of births, still-births, deaths or marriages transmitted to the Registrar General under the 1965 Act or any enactment repealed by that Act;

(b) a civil partnership register transmitted to the Registrar General under the 1965 Act;

(c) the Register of Divorces;

(d) the Register of Dissolutions of Civil Partnership;

(e) a parochial register;

(f) the Register of Corrections Etc.;

(g) the BSC;

(h) a register created under section 57(1);

(i) a document containing census information which is personal census information (“census information” and “personal census information” having the meanings given to those expressions by section 8(7) of the Census Act 1920 (c. 41));

(j) a document containing information obtained by virtue of the Population Statistics Act 1938 (c. 12);

(k) the Adopted Children Register or a register or book kept under section 45(4) of the Adoption (Scotland) Act 1978 (c. 28);

(l) the Gender Recognition Register.

(3) The Registrar General is to prepare and maintain an index of the accessible material.

(4) Subsection (3) does not prejudice any other power or duty of the Registrar General to prepare an index of any of the relevant material.

(5) Where a person pays such fee as may be prescribed, the Registrar General is, if the General Register Office is open for the purpose, to—

(a) search the index maintained under subsection (3) (or permit the person to do so); and

(b) issue to the person a copy or extract of any of the material so indexed.

(6) The Registrar General is to make arrangements for the district registrar for each registration district to have access to—

(a) a copy of such of, or such parts of, the accessible material as may be prescribed; and

(b) an index of that material.

(7) For the purposes of subsection (6)—

(a) a copy is to be made by such means as the Registrar General may determine; and

(b) different arrangements and determinations may be made in respect of different registration districts.

(8) Where a person pays such fee as may be prescribed, the district registrar for a registration district is, if the part of the registration office concerned is open for the purpose, to—

(a) search (or permit the person to search) the index to which the registrar has access by virtue of subsection (6)(b); and

(b) issue to the person a copy of any of the material so indexed.