The Protection of Children and Vulnerable Adults and Care Standards Tribunal Regulations 2002

Regulation 4(1)

SCHEDULE 1 APPEAL UNDER SECTION 21 OF THE 2000 ACT AGAINST A DECISION OF THE REGISTRATION AUTHORITY OR AN ORDER OF A JUSTICE OF THE PEACE

Initiating an appeal

1.—(1) A person who wishes to appeal to the Tribunal under section 21 of the 2000 Act against a decision of the registration authority under Part II of the 2000 Act, or an order made by a justice of the peace under section 20 of that Act, must do so by application in writing to the Secretary.

(2) An application under this paragraph may be made on the application form available from the Secretary.

(3) An application under this paragraph must—

(a) give the applicant’s name and full postal address, if the applicant is an individual his date of birth and, if the applicant is a company, the address of its registered office;

(b) give the name, address and profession of the person (if any) representing the applicant;

(c) give the address within the United Kingdom to which the Secretary should send documents concerning the appeal;

(d) give, where these are available, the applicant’s telephone number, fax number and e-mail address and those of the applicant’s representative;

(e) identify the decision or order against which the appeal is brought and give particulars of—

(i) whether the appeal is against a refusal of registration, an imposition or variation of conditions of registration, a refusal to remove or vary any condition, or a cancellation of registration;

(ii) whether the appeal is against a decision of the registration authority or an order made by a justice of the peace;

(iii) where the appeal is in respect of a cancellation of registration, whether the establishment or agency in respect of which the appeal is made remains open and, in the case of an establishment, the number of residents in that establishment;

(f) give a short statement of the grounds of appeal; and

(g) be signed and dated by the applicant.

Acknowledgement and notification of application

2.—(1) On receiving an application, made within the period for bringing an appeal specified in section 21 of the 2000 Act, the Secretary must—

(a) immediately send an acknowledgement of its receipt to the applicant; and

(b) enter particulars of the appeal, and the date of its receipt in the records and send a copy of it, together with any documents supplied by the applicant in support of it, to the respondent.

(2) If in the Secretary’s opinion there is an obvious error in the application—

(a) he may correct it;

(b) he must notify the applicant in writing that he has done so; and

(c) unless, within five working days of receipt of notification under head (b) of this sub-paragraph the applicant notifies the Secretary in writing that he objects to the correction, the application shall be amended accordingly.

Response to application

3.—(1) The Secretary must send the information provided by the applicant under paragraph 1 to the respondent together with a request that it respond to the application within 20 working days of receiving it.

(2) If the respondent fails to respond as requested, it shall not be entitled to take any further part in the proceedings.

(3) The response must—

(a) acknowledge that the respondent has received a copy of the application;

(b) indicate whether or not the respondent opposes it, and if it does, give the reasons why it opposes the application;

(c) provide the following information and documents—

(i) the name, address and profession of the person (if any) representing the respondent and whether the Secretary should send documents concerning the appeal to the representative rather than to the respondent; and

(ii) in the case of an appeal under section 21(1)(a) of the 2000 Act, a copy of the written notice of the decision (which is the subject of the appeal) served under section 19(3) of that Act, and the reasons for the decision; or

(iii) in the case of an appeal under section 21(1)(b) of the 2000 Act, a copy of the order made by the justice of the peace.

(4) The Secretary must without delay send to the applicant a copy of the response and the information and documents provided with it.

Misconceived appeals etc.

4.—(1) The President or the nominated chairman may at any time strike out the appeal on the grounds that—

(a) it is made otherwise than in accordance with paragraph 1;

(b) it is outside the jurisdiction of the Tribunal or is otherwise misconceived; or

(c) it is frivolous or vexatious.

(2) Before striking out an appeal under this paragraph, the President or the nominated chairman must—

(a) invite the parties to make representations on the matter within such period as he may direct;

(b) if within the period specified in the direction the applicant so requests in writing, afford the parties an opportunity to make oral representations;

(c) consider any representations the parties may make.

Further information to be sent by the applicant and respondent

5.—(1) As soon as the respondent has provided the information set out in paragraph 3, the Secretary must write to each party requesting that he send to the Secretary within 15 working days after the date on which he receives the Secretary’s letter the following information—

(a) the name of any witness whose evidence the party wishes the Tribunal to consider (and whether the party may wish the Tribunal to consider additional witness evidence from a witness whose name is not yet known) and the nature of that evidence;

(b) whether the party wishes the President or the nominated chairman to give any directions or exercise any of his powers under Part IV of these Regulations;

(c) whether the party wishes there to be a preliminary hearing with regard to directions;

(d) a provisional estimate of the time the party considers will be required to present his case;

(e) the earliest date by which the party considers he would be able to prepare his case for hearing; and

(f) in the case of the applicant, whether he wishes his appeal to be determined without a hearing.

(2) Once the Secretary has received the information referred to in sub-paragraph (1) from both parties, he must without delay send a copy of the information supplied by the applicant to the respondent and that supplied by the respondent to the applicant.

Changes to further information supplied to the Tribunal

6.—(1) Either party, within 5 working days of receiving the further information in respect of the other party from the Secretary, may ask the Secretary in writing to amend or add to any of the information given under paragraph 5(1).

(2) If the Secretary receives any further information under sub-paragraph (1) from either party he must, without delay, send a copy of it to the other party.

Regulation 4(2)

SCHEDULE 2 APPEAL UNDER SECTION 79M OF THE 1989 ACT AGAINST A DECISION OF THE REGISTRATION AUTHORITY OR AN ORDER OF A JUSTICE OF THE PEACE

Initiating an appeal

1.—(1) A person who wishes to appeal to the Tribunal under section 79M of the 1989 Act, against the taking of any step mentioned in section 79L(1)(1), or an order under section 79K(2), of that Act, must do so by application in writing to the Secretary.

(2) An application under this paragraph must be received by the Secretary no later than 28 days after service on the applicant of notice of the decision to take the step in question or the order.

(3) An application under this paragraph may be made on the application form available from the Secretary.

(4) An application under this paragraph must—

(a) give the applicant’s name and full postal address, if the applicant is an individual his date of birth and, if the applicant is a company, the address of its registered office;

(b) give the name, address and profession of the person (if any) representing the applicant;

(c) give the address within the United Kingdom to which the Secretary should send documents concerning the appeal;

(d) give, where these are available, the applicant’s telephone number, fax number and e-mail address and those of the applicant’s representative;

(e) identify the decision against which the appeal is brought and give particulars of—

(i) whether the appeal is against the refusal or cancellation of registration, or the imposition, removal or variation of any condition of registration, or a refusal to remove or vary any condition;

(ii) whether the appeal is against a decision of the registration authority or a justice of the peace;

(f) give a short statement of the grounds of appeal; and

(g) be signed and dated by the applicant.

Acknowledgement and notification of application

2.—(1) On receiving an application, the Secretary must—

(a) immediately send an acknowledgement of its receipt to the applicant;

(b) enter particulars of the appeal, and the date of its receipt in the records and send a copy of it, together with any documents supplied by the applicant in support of it, to the respondent.

(2) If in the Secretary’s opinion there is an obvious error in the application—

(a) he may correct it;

(b) he must notify the applicant in writing that he has done so; and

(c) unless within five working days of receipt of notification under head (b) of this sub-paragraph the applicant notifies him in writing that he objects to the correction, the application shall be amended accordingly.

Response to application

3.—(1) The Secretary must send the information provided by the applicant under paragraph 1 to the respondent together with a request that he respond to the application within 20 working days of receiving it.

(2) If the respondent fails to respond as directed, he shall not be entitled to take any further part in the proceedings.

(3) The response must—

(a) acknowledge that the respondent has received a copy of the application;

(b) indicate whether or not the respondent opposes it, and if he does, give the reasons why he opposes the application;

(c) provide the following information and documents—

(i) the name, address and profession of the person (if any) representing the respondent and whether the Secretary should send documents concerning the appeal to the representative rather than to the respondent; and

(ii) a copy of the written notice of the decision to take the step in question (which is the subject of the appeal) served under section 79L of the 1989 Act, and the reasons for the decision; or

(iii) where the appeal is against an order of a justice of the peace under section 79K of the 1989 Act, a copy of the order and a copy of the statement referred to in subsection (5)(b) of that section.

(4) The Secretary must without delay send to the applicant a copy of the response and the information and documents provided with it.

Misconceived appeals etc.

4.—(1) The President or the nominated chairman may at any time strike out the appeal on the grounds that—

(a) it is made otherwise than in accordance with paragraph 1;

(b) it is outside the jurisdiction of the Tribunal or is otherwise misconceived; or

(c) it is frivolous or vexatious.

(2) Before striking out an appeal under this paragraph, the President or the nominated chairman must—

(a) invite the parties to make representations on the matter within such period as he may direct;

(b) if within the period specified in the direction the applicant so requests in writing, afford the parties an opportunity to make oral representations;

(c) consider any representations the parties may make.

Further information to be sent by the applicant and respondent

5.—(1) As soon as the respondent has provided the information set out in paragraph 3, the Secretary must write to each party requesting that he send to the Secretary, within 15 working days after the date on which he receives the Secretary’s letter, the following information—

(a) the name of any witness whose evidence the party wishes the Tribunal to consider (and whether the party may wish the Tribunal to consider additional witness evidence where the name of the party is not yet known) and the nature of that evidence;

(b) whether the party wishes the President to give any directions or exercise any of his powers under Part IV of these Regulations;

(c) whether the party wishes there to be a preliminary hearing with regard to directions;

(d) a provisional estimate of the time the party considers will be required to present his case;

(e) the earliest date by which the party considers he would be able to prepare his case for hearing; and

(f) in the case of the applicant, whether he wishes his appeal to be determined without a hearing.

(2) Once the Secretary has received the information referred to in sub-paragraph (1) from both parties, he must without delay send a copy of the information supplied by the applicant to the respondent and that supplied by the respondent to the applicant.

Changes to further information supplied to the Tribunal

6.—(1) Either party, within 5 working days of receiving the further information in respect of the other party from the Secretary, may ask the Secretary in writing to amend or add to any of the information given under paragraph 5(1).

(2) If the Secretary receives any further information under sub-paragraph (1) from either party he must, without delay, send a copy of it to the other party.

Regulation 4(3)

SCHEDULE 3 APPEAL UNDER SECTION 65A OF THE 1989 ACT AGAINST A DECISION OF THE APPROPRIATE AUTHORITY REFUSING TO GIVE CONSENT UNDER SECTION 65 OF THAT ACT

Initiating an appeal

1.—(1) A person who wishes to appeal to the Tribunal under section 65A of the 1989 Act against a decision of the appropriate authority must do so by application in writing to the Secretary.

(2) An application under this paragraph must be received by the Secretary no later than the first working day after the expiry of three months from the date of the letter informing the applicant of the decision.

(3) An application under this paragraph may be made on the application form available from the Secretary.

(4) An application under this paragraph must—

(a) give the applicant’s name and full postal address, if the applicant is an individual his date of birth and, if the applicant is a company, the address of its registered office;

(b) give the name, address and profession of the person (if any) representing the applicant;

(c) give the address within the United Kingdom to which the Secretary should send documents concerning the appeal;

(d) give, where these are available, the applicant’s telephone number, fax number and e-mail address and those of the applicant’s representative;

(e) give sufficient information concerning the decision appealed against to make it clear whether it falls within section 65(1) or (2) of the 1989 Act;

(f) give a short statement of the grounds of appeal; and

(g) be signed and dated by the applicant.

Acknowledgement and notification of application

2.—(1) On receiving an application, the Secretary must—

(a) immediately send an acknowledgement of its receipt to the applicant; and

(b) subject to the following provisions of this paragraph, enter particulars of the appeal and the date of its receipt in the records and send a copy of it, together with any documents supplied by the applicant in support of it, to the respondent.

(2) If the President is of the opinion that the applicant is asking the Tribunal to do something which it cannot do, he may notify the applicant in writing—

(a) of the reasons for his opinion; and

(b) that the appeal will not be entered in the records unless within five working days the applicant notifies the President in writing that he wishes to proceed with it.

(3) If in the Secretary’s opinion there is an obvious error in the application—

(a) he may correct it;

(b) he must notify the applicant accordingly; and

(c) unless within five working days of receipt of notification under heading (b) of this sub-paragraph the applicant notifies the Secretary in writing that he objects to the correction, the application shall be amended accordingly.

Response to application

3.—(1) The Secretary must send the information provided by the applicant under paragraph 1 to the respondent together with a request that it respond to the application within 20 working days of receiving it.

(2) If the respondent fails to respond as requested it shall not be entitled to take any further part in the proceedings.

(3) The response must—

(a) acknowledge that the respondent has received a copy of the application;

(b) indicate whether or not it opposes it, and if it does, why; and

(c) provide the following information and documents—

(i) the name, address and profession of the person (if any) representing the respondent and whether the Secretary should send documents concerning the appeal to the representative rather than to the respondent; and

(ii) a copy of the written notice of the decision which is the subject of the appeal and the reasons for the decision.

(4) The Secretary must without delay send to the applicant a copy of the response and the information and documents provided with it.

Misconceived appeals etc.

4.—(1) The President or the nominated chairman may at any time strike out the appeal on the grounds that—

(a) it is made otherwise than in accordance with paragraph 1;

(b) it is outside the jurisdiction of the Tribunal or is otherwise misconceived; or

(c) it is frivolous or vexatious.

(2) Before striking out an appeal under this paragraph, the President or the nominated chairman must—

(a) invite the parties to make representations on the matter within such period as he may direct;

(b) if within the period specified in the direction the applicant so requests in writing, afford the parties an opportunity to make oral representations; and

(c) consider any representations the parties may make.

Further information to be sent by the applicant and respondent

5.—(1) As soon as the respondent has provided the information set out in paragraph 3 the Secretary must write to each party requesting that he send to the Secretary within 15 working days after the date on which he receives the Secretary’s letter the following information—

(a) the name of any witness whose evidence the party wishes the Tribunal to consider (and whether the party may wish the Tribunal to consider additional witness evidence from a witness whose name is not yet known) and the nature of that evidence;

(b) whether the party wishes the President or the nominated chairman to give any directions or exercise any of his powers under Part IV of these Regulations;

(c) whether the party wishes there to be a preliminary hearing with regard to directions;

(d) a provisional estimate of the time the party considers will be required to present his case;

(e) the earliest date by which the party considers he would be able to prepare his case for hearing; and

(f) in the case of the applicant, whether he wishes his appeal to be determined without a hearing.

(2) Once the Secretary has received the information referred to in sub-paragraph (1) from both parties, he must without delay send a copy of the information supplied by the applicant to the respondent and that supplied by the respondent to the applicant.

Changes to further information supplied to the Tribunal

6.—(1) Either party, within 5 working days of receiving the further information in respect of the other party from the Secretary, may ask the Secretary in writing to amend or add to any of the information given under paragraph 5(1).

(2) If the Secretary receives any further information under sub-paragraph (1) from either party he must, without delay, send a copy of it to the other party.

Regulation 4(4)

SCHEDULE 4 APPEALS AND APPLICATIONS FOR LEAVE TO APPEAL UNDER SECTION 4 OF THE 1999 ACT AND APPEALS UNDER REGULATION 13 OF THE EDUCATION REGULATIONS

Initiating an appeal

1.—(1) A person who wishes to appeal to the Tribunal—

(a) under section 4(1)(a) of the 1999 Act, against a decision to include him in the POCA list;

(b) under regulation 13 of the Education Regulations, against a decision to give a direction under regulation 5 of those Regulations; or

(c) under regulation 13 of the Education Regulations, against a decision not to revoke or vary such a direction,

must do so by application in writing to the Secretary.

(2) An application under this paragraph must be received by the Secretary no later than the first working day after the expiry of three months from the date of the letter informing the applicant of the decision.

(3) An application under this paragraph may be made on the application form available from the Secretary.

(4) An application under this paragraph must—

(a) give the applicant’s name, date of birth and full postal address;

(b) give sufficient information concerning the decision appealed against to make it clear whether it falls within sub-paragraph (1)(a), (1)(b) or (1)(c);

(c) give the reasons why the applicant believes he should not be included in the POCA list, or why he believes the direction should not have been given, or why that direction should be revoked or varied, as the case may be;

(d) give the name, address and profession of the person (if any) representing the applicant;

(e) give the address within the United Kingdom to which the Secretary should send documents concerning the appeal;

(f) give, where these are available, the applicant’s telephone number, fax number and e-mail address and those of the applicant’s representative; and

(g) be signed and dated by the applicant.

Applying for leave

2.—(1) An application for leave—

(a) to appeal to the Tribunal under section 4(1)(b) of the 1999 Act against a decision not to remove the applicant from the POCA list; or

(b) to have the issue of the applicant’s inclusion in the POCA list determined under section 4(2) of the 1999 Act by the Tribunal,

must be made in writing to the Secretary.

(2) An application under sub-paragraph (1)(a) must be received by the Secretary no later than the first working day after the expiry of three months from the date of the letter informing the applicant of the decision.

(3) An application under this paragraph may be made on the application form available from the Secretary.

(4) An application under this paragraph must—

(a) give the applicant’s name, date of birth and full postal address;

(b) give sufficient information to make it clear whether the application falls within sub-paragraph (1)(a) or (b);

(c) give the reasons why the applicant believes the decision was wrong or, as the case may be, why he believes he should not be included in the POCA list;

(d) give the dates of any previous appeal under the 1999 Act and (where applicable) application for leave the applicant has made to the Tribunal;

(e) give details of any new evidence or material change of circumstances since that appeal and (where applicable) application for leave was determined which might lead the Tribunal to a different decision;

(f) in the case of an application to have the issue of his inclusion in the POCA list determined by the Tribunal, give details of any civil or criminal proceedings relating to the misconduct of which the applicant is alleged to have been guilty;

(g) give the name, address and profession of the person (if any) representing the applicant;

(h) give an address within the United Kingdom to which the Secretary should send documents concerning the appeal and application for leave;

(i) give, where these are available, the applicant’s telephone number, fax number and e-mail address and those of the applicant’s representative; and

(j) be signed and dated by the applicant.

Acknowledgement and notification of application

3.—(1) On receiving an application, the Secretary shall—

(a) immediately send an acknowledgement of its receipt to the applicant;

(b) subject to the following provisions of this paragraph, enter particulars of the application and the date of its receipt in the records and send a copy of it, together with any documents supplied by the applicant in support of it, to the respondent.

(2) If the President is of the opinion that the applicant is asking the Tribunal to do something which it cannot do, he may notify the applicant in writing—

(a) of the reasons for his opinion; and

(b) that the application will not be entered in the records unless within five working days the applicant notifies the President in writing that he wishes to proceed with it.

(3) If in the Secretary’s opinion there is an obvious error in the application—

(a) he may correct it;

(b) he shall notify the applicant accordingly; and

(c) unless within five working days of receipt of notification under head (b) of this sub-paragraph the applicant notifies the Secretary in writing that he objects to the correction, the application shall be amended accordingly.

Response to application

4.—(1) The Secretary must send information provided by the applicant under paragraph 1 or 2, as the case may be, to the respondent together with a request that he respond to the application within 20 working days of receiving it.

(2) If the respondent fails to respond as requested, he shall not be entitled to take any further part in the proceedings.

(3) The response must—

(a) acknowledge that the respondent has received a copy of the application;

(b) indicate whether or not he opposes it, and if he does, why; and

(c) provide the following information and documents—

(i) the name, address and profession of the person (if any) representing the respondent and whether the Secretary should send documents concerning the application to the representative rather than to the respondent;

(ii) copies of any letters informing the applicant of the decision which is the subject of the appeal or application for leave, as the case may be;

(iii) copies of any information submitted with a reference under section 2, 2A, 2B or 2D of the 1999 Act(3) and of any observations submitted on it by the applicant;

(iv) copies of any evidence and expert evidence relied on by the respondent in making a decision under the Education Regulations.

(4) The Secretary must without delay send to the applicant a copy of the response and the information and documents provided with it (subject, in the case of any material provided in accordance with sub-paragraph (3)(c)(iv), to any direction of the President or the nominated chairman under regulation 15).

Misconceived applications etc.

5.—(1) The President or the nominated chairman may at any time strike out the appeal or, as the case may be application for leave, on the grounds that—

(a) it is made otherwise than in accordance with paragraph 1 or 2 (as the case may be);

(b) it is outside the jurisdiction of the Tribunal or is otherwise misconceived; or

(c) it is frivolous or vexatious.

(2) Before striking out an appeal or, as the case may be, application for leave, under this paragraph, the President or the nominated chairman must—

(a) invite the parties to make representations on the matter within such period as he may direct;

(b) if within the period specified in the direction the applicant so requests in writing, afford the parties an opportunity to make oral representations; and

(c) consider any representations the parties may make.

Grant or refusal of leave

6.—(1) The President or the nominated chairman shall grant or refuse leave in relation to an application under paragraph 2 without a hearing, as he sees fit.

(2) Subject to paragraph 7, if the President or the nominated chairman refuses leave the application shall be dismissed.

(3) The Secretary must without delay notify the parties in writing of the President or the nominated chairman’s decision, and if he has refused leave—

(a) must notify them of his reasons for doing so; and

(b) must inform the applicant of his right to request a reconsideration of the decision under paragraph 7.

Reconsideration of leave

7.—(1) The President or the nominated chairman must reconsider a decision to refuse leave if within ten working days after receipt of a notice under paragraph 6(3) the Secretary receives a written request to do so from the applicant.

(2) If in his request under sub-paragraph (1) the applicant has asked to make representations about leave at a hearing, the Secretary must fix a hearing for those representations to be heard.

(3) The Secretary must notify the respondent of any hearing fixed for the purpose of considering whether to grant leave, and the applicant and the respondent may appear or be represented by any person at that hearing.

(4) If the President or the nominated chairman again refuses leave after reconsideration—

(a) he must give his reasons for doing so in writing; and

(b) the Secretary must without delay send to the parties a copy of the President or the nominated chairman’s decision and if he has refused leave, of his reasons for doing so.

Further information to be sent by the applicant and respondent

8.—(1) As soon as the respondent has provided the information set out in paragraph 4, or as soon as leave has been granted under paragraph 6 or 7, the Secretary must write to each party requesting that he send to the Secretary, within 20 working days after the date on which he receives the Secretary’s letter, the following information—

(a) the name of any witness whose evidence the party wishes the Tribunal to consider (and whether the party may wish the Tribunal to consider additional witness evidence from a witness whose name is not yet known) and the nature of that evidence;

(b) whether the party wishes the President to give any directions or exercise any of his powers under Part IV of these Regulations;

(c) whether the party wishes there to be a preliminary hearing with regard to directions;

(d) a provisional estimate of the time the party considers will be required to present his case;

(e) the earliest date by which the party considers he would be able to prepare his case for hearing; and

(f) in the case of the applicant, whether he wishes his case to be determined without a hearing.

(2) Once the Secretary has received the information referred to in sub-paragraph (1) from both parties, he must without delay send a copy of the information supplied by the applicant to the respondent and that supplied by the respondent to the applicant.

Changes to further information supplied to the Tribunal

9.—(1) Either party, within 5 working days of receiving the further information in respect of the other party from the Secretary, may ask the Secretary in writing to amend or add to any of the information given under paragraph 8(1).

(2) If the Secretary receives any further information under sub-paragraph (1) from either party he must, without delay, send a copy of it to the other party.

Regulation 4(5)

SCHEDULE 5 APPEALS AND APPLICATIONS FOR LEAVE UNDER SECTION 86 OF THE 2000 ACT

Initiating an appeal

1.—(1) A person who wishes to appeal to the Tribunal under section 86(1)(a) of the 2000 Act, against a decision to include him in the POVA list must do so by application in writing to the Secretary.

(2) An application under this paragraph must be received by the Secretary no later than the first working day after the expiry of three months from the date of the letter informing the applicant of the decision.

(3) An application under this paragraph may be made on the application form available from the Secretary.

(4) An application under this paragraph must—

(a) give the applicant’s name, date of birth and full postal address;

(b) give the reasons why the applicant believes he should not be included in the POVA list;

(c) give the name, address and profession of the person (if any) representing the applicant;

(d) give the address within the United Kingdom to which the Secretary should send documents concerning the appeal;

(e) give, where these are available, the applicant’s telephone number, fax number and e-mail address and those of the applicant’s representative; and

(f) be signed and dated by the applicant.

Applying for leave

2.—(1) An application for leave—

(a) to appeal to the Tribunal under section 86(1)(b) of the 2000 Act against a decision not to remove the applicant from the POVA list; or

(b) to have the issue of the applicant’s inclusion in the POVA list determined under section 86(2) of the 2000 Act by the Tribunal,

must be made in writing to the Secretary.

(2) An application under sub-paragraph (1)(a) must be received by the Secretary no later than the first working day after the expiry of three months from the date of the letter informing the applicant of the decision.

(3) An application under this paragraph may be made on the application form available from the Secretary.

(4) An application under this paragraph must—

(a) give the applicant’s name, date of birth and full postal address;

(b) give sufficient information to make it clear whether the appeal falls within sub-paragraph (1)(a) or (b);

(c) give the reasons why the applicant believes the decision was wrong or, as the case may be, why he believes he should not be included in the POVA list;

(d) give the dates of any previous appeal under section 86 of the 2000 Act and (where applicable) application for leave, he has made to the Tribunal;

(e) give details of any new evidence or material change of circumstances since that appeal and (where applicable) application for leave was determined which might lead the Tribunal to a different decision;

(f) in the case of an application to have the issue of his inclusion in the POVA list determined by the Tribunal, give details of any civil or criminal proceedings relating to the misconduct of which the applicant is alleged to have been guilty;

(g) give the name, address and profession of the person (if any) representing the applicant;

(h) give the address within the United Kingdom to which the Secretary should send documents concerning the appeal and the application for leave;

(i) give, where these are available, the applicant’s telephone number, fax number and e-mail address and those of the applicant’s representative; and

(j) be signed and dated by the applicant.

Acknowledgement and notification of application

3.—(1) On receiving an application, the Secretary must—

(a) immediately send an acknowledgement of its receipt to the applicant; and

(b) subject to the following provisions of this paragraph, enter particulars of the application and the date of its receipt in the records and send a copy of it, together with any documents supplied by the applicant in support of it, to the respondent.

(2) If the President is of the opinion that the applicant is asking the Tribunal to do something which it cannot do, he may notify the applicant in writing—

(a) of the reasons for his opinion; and

(b) that the application will not be entered in the records unless within five working days the applicant notifies the President in writing that he wishes to proceed with it.

(3) If in the Secretary’s opinion there is an obvious error in the application—

(a) he may correct it;

(b) he shall notify the applicant accordingly; and

(c) unless within five working days of receipt of notification under head (b) of this sub-paragraph the applicant notifies the Secretary in writing that he objects to the correction, the application shall be amended accordingly.

Response to application

4.—(1) The Secretary must send the information provided by the applicant under paragraph 1 or 2, as the case may be, to the respondent together with a request that he respond to the application within 20 working days of receiving it.

(2) If the respondent fails to respond as directed, he shall not be entitled to take any further part in the proceedings.

(3) The response must—

(a) acknowledge that the respondent has received a copy of the application;

(b) indicate whether or not he opposes it, and if he does, why;

(c) provide the following information and documents—

(i) the name, address and profession of the person (if any) representing the respondent and whether the Secretary should send documents concerning the appeal or, as the case may be, application for leave, to the representative rather than to the respondent;

(ii) copies of any letters informing the applicant of the decision which is the subject of the appeal or, as the case may be, application for leave;

(iii) copies of any information submitted with a reference under section 82(1), 83(1), 84(1) or 85 of the 2000 Act and of any observations submitted on it by the applicant.

(4) The Secretary must without delay send to the applicant a copy of the response and the information and documents provided with it.

Misconceived applications etc.

5.—(1) The President or the nominated chairman may at any time strike out the appeal or, as the case may be, application for leave, on the grounds that—

(a) it is made otherwise than in accordance with paragraph 1 or 2 (as the case may be);

(b) it is outside the jurisdiction of the Tribunal or is otherwise misconceived; or

(c) it is frivolous or vexatious.

(2) Before striking out an appeal or application for leave, as the case may be, under this paragraph, the President or the nominated chairman must—

(a) invite the parties to make representations on the matter within such period as he may direct;

(b) if within the period specified in the direction the applicant so requests in writing, afford the parties an opportunity to make oral representations; and

(c) consider any representations the parties may make.

Grant or refusal of leave

6.—(1) The President or the nominated chairman shall grant or refuse leave in relation to an application under paragraph 2 without a hearing, as he sees fit.

(2) Subject to paragraph 7, if the President or the nominated chairman refuses leave the application shall be dismissed.

(3) The Secretary must without delay notify the parties in writing of the President or the nominated chairman’s decision, and if he has refused leave—

(a) must notify them of his reasons for doing so; and

(b) must inform the applicant of his right to request a reconsideration of the decision under paragraph 7.

Reconsideration of leave

7.—(1) The President or the nominated chairman must reconsider a decision to refuse leave if within ten working days after receipt of a notice under paragraph 6(3) the Secretary receives a written request to do so from the applicant.

(2) If in his request under sub-paragraph (1) the applicant has asked to make representations about leave at a hearing, the Secretary must fix a hearing for those representations to be heard.

(3) The Secretary must notify the respondent of any hearing fixed for the purpose of considering whether to grant leave, and the applicant and the respondent may appear or be represented by any person at that hearing.

(4) If the President or the nominated chairman again refuses leave after reconsideration—

(a) he must give his reasons for doing so in writing; and

(b) the Secretary must without delay send to the parties a copy of the President or the nominated chairman’s decision and if he has refused leave his reasons for doing so.

Further information to be sent by the applicant and the respondent

8.—(1) As soon as the respondent has provided the information set out in paragraph 4, or as soon as leave has been granted under paragraph 6 or 7, the Secretary must write to each party requesting that he send to the Secretary, within 20 working days after the date on which he receives the Secretary’s letter, the following information—

(a) the name of any witness whose evidence the party wishes the Tribunal to consider (and whether the party may wish the Tribunal to consider additional witness evidence from a witness whose name is not yet known) and the nature of that evidence;

(b) whether the party wishes the President to give any directions or exercise any of his powers under Part IV of these Regulations;

(c) whether the party wishes there to be a preliminary hearing with regard to directions;

(d) a provisional estimate of the time the party considers will be required to present his case;

(e) the earliest date by which the party considers he would be able to prepare his case for hearing; and

(f) in the case of the applicant, whether he wishes his case to be determined without a hearing.

(2) Once the Secretary has received the information referred to in sub-paragraph (1) from both parties, he must without delay send a copy of the information supplied by the applicant to the respondent and that supplied by the respondent to the applicant.

Changes to further information supplied to the Tribunal

9.—(1) Either party, within 5 working days of receiving the further information in respect of the other party from the Secretary, may ask the Secretary in writing to amend or add to any of the information given under paragraph 8(1).

(2) If the Secretary receives any further information under sub-paragraph (1) from either party he must, without delay, send a copy of it to the other party.

(1)

Section 79L of the 1989 Act was inserted by section 79 of the 2000 Act.

(2)

Section 79K of the 1989 Act was inserted by section 79 of the 2000 Act.

(3)

Sections 2A, 2B and 2D were inserted into the 1999 Act by sections 95(1), 96(1) and 98(1) respectively of the 2000 Act (c.14).