Regulation (EC) No 1071/2009 of the European Parliament and of the CouncilDangos y teitl llawn

CHAPTER IV U.K. SIMPLIFICATION AND ADMINISTRATIVE COOPERATION

Article 16 U.K. National electronic registers

[F1 1. For the purposes of the implementation of this Regulation, and in particular Articles 11 to 14 thereof , the competent authority must keep a national electronic register of road transport undertakings which have been authorised to engage in the occupation of road transport operator. The data contained in that register must be processed under the supervision of the Minister. The relevant data contained in the national electronic register must be accessible to any competent authority.]

F2 ...

2. [F3 The national electronic register must] contain at least the following data:

(a) the name and legal form of the undertaking;

(b) the address of its establishment;

(c) the names of the transport managers designated [F4 as meeting the requirements laid down in Article 3 relating] to good repute and professional competence or, as appropriate, the name of a legal representative;

(d) the type of authorisation, the number of vehicles it covers and, where appropriate, the serial number of the [F5 UK licence for the Community or of the Community licence and of their certified copies];

(e) the number, category and type of serious infringements, as referred to in Article 6(1)(b), which have resulted in a conviction or penalty during the last 2 years;

(f) the name of any person declared to be unfit to manage the transport activities of an undertaking, as long as the good repute of that person has not been re-established pursuant to Article 6(3), and the rehabilitation measures applicable[F6 ;

(g) in the case of an undertaking which engages in the occupation of road haulage operator, the registration numbers of the vehicles at the disposal of the undertaking;

(h) in the case of an undertaking which engages in the occupation of road haulage operator, the risk rating band of the undertaking].

F7 ...

[F8 The Minister] may choose to keep the data referred to in [F9 points (e) to (h)] of the first subparagraph in separate registers. [F10 In such cases, the data referred to in points (e) and (f) must be made available upon request or be directly accessible to all the competent authorities]. The requested information shall be provided within [F11 five working days] of receipt of the request. The data referred to in points (a) to (d) of the first subparagraph shall be publicly accessible, in accordance with the relevant provisions on personal data protection.

[F12 The data referred to in points (g) and (h) of the first subparagraph must be made available to the competent authorities during roadside checks.]

[F13 The data referred to in points (e) to (h)] of the first subparagraph shall only be accessible to authorities other than the competent authorities where they are duly endowed with powers relating to supervision and the imposition of penalties in the road transport sector and their officials are sworn to, or otherwise are under a formal obligation of, secrecy.

3. Data concerning an undertaking whose authorisation has been suspended or withdrawn shall remain in the national electronic register for 2 years from the expiry of the suspension or the withdrawal of the licence, and shall thereafter be immediately removed.

Data concerning any person declared to be unfit for the occupation of road transport operator shall remain in the national electronic register as long as the good repute of that person has not been re-established pursuant to Article 6(3). Where such a rehabilitation measure or any other measure having an equivalent effect is taken, the data shall be immediately removed.

The data referred to in the first and second subparagraphs shall specify the reasons for the suspension or withdrawal of the authorisation or the declaration of unfitness, as appropriate, and the corresponding duration.

4. [F14 The Minister must] take all necessary measures to ensure that all the data contained in the national electronic register is kept up to date and is accurate F15 ....

F16 5. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F17 6. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F18 7. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Textual Amendments

F1 Words in Art. 16(1) substituted (31.12.2020) by The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(16)(a)(i); 2020 c. 1, Sch. 5 para. 1(1)

F2 Words in Art. 16(1) omitted (31.12.2020) by virtue of The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(16)(a)(ii); 2020 c. 1, Sch. 5 para. 1(1)

F3 Words in Art. 16(2) substituted (31.12.2020) by The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(16)(b)(i); 2020 c. 1, Sch. 5 para. 1(1)

F4 Words in Art. 16(2)(c) substituted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 2(2)(a)(i)

F5 Words in Art. 16(2)(d) substituted (31.12.2020) by The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(16)(b)(ii); 2020 c. 1, Sch. 5 para. 1(1)

F6 Art. 16(2)(g)(h) inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 2(2)(a)(ii)

F7 Words in Art. 16(2) omitted (31.12.2020) by virtue of The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(16)(b)(iii); 2020 c. 1, Sch. 5 para. 1(1)

F8 Words in Art. 16(2) substituted (31.12.2020) by The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(16)(b)(iv); 2020 c. 1, Sch. 5 para. 1(1)

F9 Words in Art. 16(2) substituted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 2(2)(a)(iii)(aa)

F10 Words in Art. 16(2) substituted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 2(2)(a)(iii)(bb)

F11 Words in Art. 16(2) substituted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 2(2)(a)(iii)(cc)

F12 Words in Art. 16(2) inserted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 2(2)(a)(iv)

F13 Words in Art. 16(2) substituted (1.1.2026) by The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 2(2)(a)(v)

F14 Words in Art. 16(4) substituted (31.12.2020) by The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(16)(c); 2020 c. 1, Sch. 5 para. 1(1)

F15 Words in Art. 16(4) omitted (1.1.2026) by virtue of The European Registers of Road Transport Undertakings (Disclosure of Information) (Amendment) Regulations 2025 (S.I. 2025/1202), regs. 1(1), 2(2)(b)

F16 Art. 16(5) omitted (31.12.2020) by virtue of The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(16)(d); 2020 c. 1, Sch. 5 para. 1(1)

F17 Art. 16(6) omitted (31.12.2020) by virtue of The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(16)(d); 2020 c. 1, Sch. 5 para. 1(1)

F18 Art. 16(7) omitted (31.12.2020) by virtue of The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(16)(d); 2020 c. 1, Sch. 5 para. 1(1)

Article 17 U.K. Protection of personal data

With regard to the application of [F19 Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), the Minister must] ensure in particular that:

(a)

all persons are informed when data relating to them is recorded or is planned to be forwarded to third parties. The information provided shall specify the identity of the authority responsible for processing the data, the type of data processed and the reasons for such action;

(b)

all persons have a right of access to data relating to them held by the authority responsible for processing those data. That right shall be exercisable without constraint, at reasonable intervals and without excessive delay or cost for the applicant;

(c)

all persons whose data are incomplete or inaccurate have the right to have those data rectified, erased or blocked;

(d)

all persons have the right to oppose, on compelling legitimate grounds, the processing of data relating to them. Where there is justified opposition, the processing may no longer involve those data;

(e)

undertakings comply, where applicable, with the relevant provisions on the protection of personal data.

Textual Amendments

F19 Words in Art. 17 substituted (31.12.2020) by The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(17); 2020 c. 1, Sch. 5 para. 1(1)

F20 Article 18 U.K. Administrative cooperation between Member States

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Textual Amendments

F20 Art. 18 omitted (31.12.2020) by virtue of The Licensing of Operators and International Road Haulage (Amendment etc.) (EU Exit) Regulations 2019 (S.I. 2019/708), regs. 1(1), 9(18); 2020 c. 1, Sch. 5 para. 1(1)