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Registration of Clubs (Required Information) Regulations (Northern Ireland) 1997

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Citation, commencement and interpretation

1.—(1) These Regulations may be cited as the Registration of Clubs (Required Information) Regulations (Northern Ireland) 1997 and shall come into operation on 25th March 1997.

(2) In these Regulations—

“grant of registration” means the grant of registration by a county court in respect of premises of a club for the purposes of supplying, or keeping for supply, intoxicating liquor to its members and their guests on club premises and “renewal of registration” means the renewal of such registration by a court of summary jurisdiction or, as the case may be, by a clerk of petty sessions;

the Order” means the Registration of Clubs (Northern Ireland) Order 1996;

“required information” means the information, particulars and documents with respect to a club, its officials, members, objects, activities, accounts and financial standing, which is required to be attached to the notice of application served by the secretary of a club when applying for a grant of registration under Article 5 of, and Schedule 2 to, the Order or when the notice of application is served by the secretary of a club when applying for renewal of the registration of a club under Article 7 of, and Schedule 3 to, the Order, copied in either case to the sub-divisional commander and the district council mentioned in those Schedules.

Required information to be attached to the notice of application for grant of registration

2.—(1) Subject to paragraph (5), the secretary of a club which intends to make an application for the grant of registration under Article 5 of, and Schedule 2 to, the Order shall provide the following required information—

(a)a copy of the rules of the club;

(b)a list containing the names, in alphabetical order, and addresses of the officials and members of the club, and the number of voting and non-voting members;

(c)a list containing the names and addresses of the members of a committee or otherwise, concerned with the purchase of intoxicating liquor for the club or with the supply by the club of intoxicating liquor;

(d)a plan of the premises of the club and a description of the accommodation, facilities and amenities provided by the club;

(e)a copy of the minutes of the meetings of the committee of management or governing body of the club for the year immediately preceding the time of the opening of the court sittings at which the application is to be made;

(f)a copy of the minutes of the annual general meeting of the club in the year immediately preceding the time of the opening of the court sittings at which the application is to be made;

(g)the licence number of any entertainments licence in force under the Local Government (Miscellaneous Provisions) (Northern Ireland) Order 1985(1); and

(h)subject to paragraphs (2) and (3), a document giving—

(i)particulars of any liability of the club or of a trustee for the club in respect of which any person has given any guarantee or provided any security, together with particulars of the guarantee or security given or provided, including the name and address of the person giving or providing it;

(ii)particulars of any property not comprised in the particulars of the premises given under sub-paragraph (d), which is or is to be used for club purposes and not held by or in trust for the club absolutely, including the name and address of any person to whom payment is, or is to be, made for the use of that property;

(iii)particulars of any liability of the club in respect of the principal or interest of moneys borrowed or charged on property held by or in trust for it, including the name and address of the person to whom payment is, or is to be, made on account of that principal or interest; and

(iv)particulars of any premises, other than those for which grant of registration is sought, which have within the year immediately preceding the time of the opening of the court sittings at which the application is to be made, been occupied and habitually used for the purposes of the club and of the interest then held by or in trust for the club in those premises, and if it was a leasehold interest or if the club had no interest, the name and address of any person to whom payment was made of rent under the lease or otherwise for use of the premises.

(2) If there is no property, liability or premises of which particulars are required by paragraph (1)(h), a note to that effect shall be attached to the application.

(3) Where the interest held by or in trust for the club in any land of which particulars are required by paragraph (1)(h) is or was a leasehold interest, and the rent under the lease is not or was not paid by the club or trustees of the club, the name and address of any person by whom it is or was paid shall be stated.

(4) In paragraph (1)(h) “liability” includes a future or contingent liability.

(5) Only the information specified in paragraphs (1)(a), (d) and (g) is required to be copied to the district council.

Required information to be attached to the notice of application for the renewal of registration

3.—(1) Subject to paragraph (2), the secretary of a club which intends to make an application for the renewal of its registration under Article 7 of, and Schedule 3 to, the Order shall provide the following required information—

(a)a document stating the changes in the rules of the club made since the last application for the grant or renewal of registration was dealt with by the court and if there has been no such change a statement to that effect;

(b)a list containing the names, in alphabetical order, and addresses of the officials and members of the club, including the number of voting and non-voting members;

(c)a list containing the names and addresses of the members of a committee or otherwise, concerned with the purchase of intoxicating liquor for the club or with the supply by the club of intoxicating liquor;

(d)if the premises of the club have been structurally altered since the last application for the grant or renewal of registration was dealt with by the court, a plan of the premises and a description of the accommodation, facilities and amenities provided by the club;

(e)a copy of the minutes of the annual general meeting of the club for the year immediately preceding the renewal date; and

(f)subject to paragraph (2), a document setting out the changes, if any, to the particulars given in accordance with Regulation 2(1)(h) since the last application by the club for the grant or renewal of its registration was dealt with by the court.

(2) For the purposes of paragraphs (1)(a), (d) and (f), the reference to the last application for grant or renewal of registration includes such application made under the Registration of Clubs (Northern Ireland) Order 1987(2).

(3) Only the information specified in paragraphs (1)(a) and (d) is required to be copied to the district council.

Revocations

4.  The Registration of Clubs (Required Information) Regulations (Northern Ireland) 1988(3) and the Registration of Clubs (Required Information) (Amendment) Regulations (Northern Ireland) 1994(4) are hereby revoked.

Sealed with the Official Seal of the Department of Heath and Social Services on

L.S.

Jeremy Harbison

Under Secretary

21st February 1997.

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