The Charities (The Royal Philanthropic Society) Order 1994

MEETINGS AND PROCEEDINGS OF GENERAL COMMITTEE

11.  Meetings of the General Committee. The General Committee shall hold at least four ordinary meetings in each year.

12.  First meeting. The first meeting of the General Committee shall be summoned by the Chairman or, if he fails for three calendar months after the date on which this Scheme comes into effect to summon a meeting, by any two of the Committee Members.

13.  Chairman. The Chairman shall be the chairman of meetings of the General Committee but if at any meeting he is not present within ten minutes of the time appointed for holding the same the Committee members present shall choose one of their nmber to be chairman of the meeting.

14.  Special meetings. A special meeting of the General Committee may be summoned at any time by the Chairman or any two Committee members upon not less than seven days' notice being given to the other Committee members of the matters to be discussed but if the matters include an appointment of a co-opted Committee member then upon not less than 21 days' notice being so given. A special meeting may be summoned to take place immediately after an ordinary meeting.

15.  Quorum. There shall be a quorum at any meeting of the General Committee when the number of Committee members present is one-third of the multiple of three next above the number of Committee members for the time being.

16.  Voting. Every matter shall be determined by the majority of votes of the Committee members present and voting on the question. In case of equality of votes the chairman of the meeting shall have a casting vote whether he or she has or has not voted previously on the same question but no Committee member in any other circumstances shall give more than one vote.

17.  Minutes, annual reports and accounts.

(1) A minute book and books of account shall be provided and kept by the General Committee and copies of minutes circulated to all Committee members.

(2) The General Committee shall each year prepare a report on the work and the affairs of the Charity and also cause to be prepared and audited statements of account comprising an income and expenditure account and a balance sheet of the funds and assets of the Charity, made up to a date not more than nine months prior to the Annual Court, which shall be laid before the members of the Charity for consideration.

(3) Statements of account in relation to the Charity shall be prepared and transmitted each year to the Charity Commissioners in accordance with the provisions of the Charities Act 1960 except if and in so far as the Charity is excepted by order or regulations.