The Medicines (Sale or Supply) (Miscellaneous Provisions) Regulations 1980

Pharmacy records

6.—(1) Subject to paragraph (2), every person lawfully conducting a retail pharmacy business shall—

(a) in respect of every sale or supply of a prescription only medicine, make or cause to be made an entry in a register kept for that purpose, stating the particulars specified in paragraphs 1, 2, 3 or 4 of Schedule 2 as appropriate, and

(b) make or cause to be made every such entry on the day the sale or supply takes place, or if that is not reasonably practicable, on the day next following that day, except that where the sale or supply is under Article 6(1) of the Prescription Only Order (emergency supply on doctor's undertaking to furnish prescription) the particulars specified in paragraph 1(e) and (f) of Schedule 2 may be entered on the day that the prescription relating to that sale or supply is received.

(2) The requirements imposed by paragraph (1) shall not apply where—

(a) the sale or supply is in pursuance of a health prescription or a prescription for oral contraceptives, or

(b) a separate record of the sale or supply is made in accordance with regulation 19 of the Misuse of Drugs Regulations 1973(1) or regulations 19 of the Misuse of Drugs (Northern Ireland) Regulations 1974 (2), or

(c) the sale is by way of wholesale dealing and the order or invoice relating to the sale or a copy thereof is retained by the person lawfully conducting the retail pharmacy business who makes the sale, or

(d) the sale or supply is to a person employed or engaged in connection with a scheme for testing the quality and checking the amount of drugs and appliances supplied under the National Health Service Act 1977, the National Health Service (Scotland) Act 1978 or the Health and Personal Social Services (Northern Ireland) Order 1972 or under any subordinate legislation made under those Acts or that Order, or

(e) in Scotland, the sale or supply is to a doctor and is in compliance with the arrangements referred to in paragraph 15(3) of Part I of Schedule 1 to the National Health Service (General Medical and Pharmaceutical Services) (Scotland) Regulations 1974(3) (arrangements under which a doctor may obtain drugs or appliances which he is required or entitled to supply under his terms of service), or

(f) in Northern Ireland, the sale or supply is to a doctor and in response to an order for a stock of medicinal products which are drugs referred to in paragraph 11(1)(a) of Schedule 1 to the Health and Personal Social Services (General Medical and Pharmaceutical Services) Regulations (Northern Ireland) 1973 (drugs and appliances to be supplied by the doctor for immediate administration or in other similar cases).

(3) Every person lawfully conducting a retail pharmacy business shall preserve for a period of two years from the relevant date—

(a) the register kept under paragraph (1);

(b) prescriptions in pursuance of which any prescription only medicine has been sold or supplied, other than health prescriptions;

(c) orders or invoices referred to in paragraph (2)(c) or copies thereof; and

(d) orders referred to in column 3 of Schedule 4 to the Prescription Only Order (conditions for certain exemptions from the restrictions imposed by section 58), except orders referred to in paragraph 3 of Part I of that Schedule (drug testing schemes).

(4) In paragraph (3) “the relevant date” means —

(a) in relation to sub-paragraph (a), the date on which the last entry was made in the register; and

(b) in relation to sub-paragraphs (b), (c) and (d)—

(i) where the prescription only medicine was sold or supplied in accordance with a repeatable prescription, the date of the final sale or supply pursuant to that prescription, and

(ii) in every other case, the date on which the prescription only medicine was sold or supplied.

(1)

To which there are no amendments relevant to the subject matter of these regulations.

(2)

To which there are no amendments relevant to the subject matter of these regulations.

(3)

To which there are no amendments relevant to the subject matter of these regulations.