Commission Implementing Regulation (EU) 2016/799Show full title

3.6.2 Manual entry of driver activities and driver consent for ITS interface

(61) Upon driver (or workshop) card insertion, and only at this time, the recording equipment shall allow manual entries of activities. Manual entries of activities shall be performed using local time and date values of the time zone (UTC offset) currently set for the vehicle unit.

At driver or workshop card insertion the cardholder shall be reminded of:

• the date and time of his last card withdrawal;

• optionally: the local time offset currently set for the vehicle unit.

At the first insertion of a given driver card or workshop card currently unknown to the vehicle unit, the cardholder shall be invited to express his consent for tachograph related personal data output through the optional ITS interface.

At any moment, the driver (resp. workshop) consent can be enabled or disabled through commands in the menu, provided the driver (resp. workshop) card is inserted.

It shall be possible to input activities with the following restrictions:

• Activity type shall be WORK, AVAILABILITY or BREAK/REST;

• Start and end times for each activity shall be within the period of the last card withdrawal — current insertion only;

• Activities shall not be allowed to overlap mutually in time.

It shall be possible to make manual entries, if required, at the first insertion of a previously unused driver (or workshop) card.

The procedure for manual entries of activities shall include as many consecutive steps as necessary to set a type, a start time and an end time for each activity. For any part of the time period between last card withdrawal and current card insertion, the cardholder shall have the option not to declare any activity.

During the manual entries associated with card insertion and if applicable, the card holder shall have the opportunity to input:

• a place where a previous daily work period ended, associated to the relevant time (thus overwriting the entry made at the last card withdrawal),

• a place where the current daily work period begins, associated to the relevant time.

If the card holder doesn't enter any place where the work period begins or ended, during the manual entries associated with card insertion, this shall be considered as a declaration that his work period has not changed since the last card withdrawal. The next entry of a place where a previous daily work period ends shall then overwrite the temporary entry made at the last card withdrawal.

If a place is entered, it shall be recorded in the relevant tachograph card.

Manual entries shall be interrupted if:

• the card is withdrawn or,

• the vehicle is moving and the card is in the driver slot.

Additional interruptions are allowed, e.g. a timeout after a certain period of user inactivity. If manual entries are interrupted, the recording equipment shall validate any complete place and activity entries (having either unambiguous place and time, or activity type, begin time and end time) already made.

If a second driver or workshop card is inserted while manual entries of activities are in progress for a previously inserted card, the manual entries for this previous card shall be allowed to be completed before manual entries start for the second card.

The cardholder shall have the option to insert manual entries according to the following minimum procedure:

• Enter activities manually, in chronological order, for the period last card withdrawal — current insertion.

• Begin time of the first activity shall be set to card withdrawal time. For each subsequent entry, the start time shall be preset to immediately follow the end time of the previous entry. Activity type and end time shall be selected for each activity.

The procedure shall end when the end time of a manually entered activity equals the card insertion time. The recording equipment may then optionally allow the card holder to modify any activity manually entered, until validation by selection of a specific command. Thereafter, any such modification shall be forbidden.