Council Decision of 23 September 2013 on the security rules for protecting EU classified information (2013/488/EU)

Appendices

Appendix A

DEFINITIONS U.K.

For the purposes of this Decision, the following definitions shall apply:

• ‘Accreditation’ means the process leading to a formal statement by the Security Accreditation Authority (SAA) that a system is approved to operate with a defined level of classification, in a particular security mode in its operational environment and at an acceptable level of risk, based on the premise that an approved set of technical, physical, organisational and procedural security measures has been implemented;

• ‘Asset’ means anything that is of value to an organisation, its business operations and their continuity, including information resources that support the organisation’s mission;

• ‘Authorisation for access to EUCI’ means a decision by the GSC Appointing Authority taken on the basis of an assurance given by a competent authority of a Member State that a GSC official, other servant or seconded national expert may, provided his ‘need-to-know’ has been determined and he has been appropriately briefed on his responsibilities, be granted access to EUCI up to a specified level (CONFIDENTIEL UE/EU CONFIDENTIAL or above) until a specified date;

• ‘CIS life-cycle’ means the entire duration of existence of a CIS, which includes initiation, conception, planning, requirements analysis, design, development, testing, implementation, operation, maintenance and decommissioning;

• ‘Classified contract’ means a contract entered into by the GSC with a contractor for the supply of goods, execution of works or provision of services, the performance of which requires or involves access to or the creation of EUCI;

• ‘Classified subcontract’ means a contract entered into by a contractor of the GSC with another contractor (i.e. the subcontractor) for the supply of goods, execution of works or provision of services, the performance of which requires or involves access to or the creation of EUCI;

• ‘Communication and information system’ (CIS) — see Article 10(2);

• ‘Contractor’ means an individual or legal entity possessing the legal capacity to undertake contracts;

• ‘Cryptographic (Crypto) material’ means cryptographic algorithms, cryptographic hardware and software modules, and products including implementation details and associated documentation and keying material;

• ‘Cryptographic product’ means a product whose primary and main functionality is the provision of security services (confidentiality, integrity, availability, authenticity, non-repudiation) through one or more cryptographic mechanisms;

• ‘CSDP operation’ means a military or civilian crisis management operation under Title V, Chapter 2, of the TEU;

• ‘Declassification’ means the removal of any security classification;

• ‘Defence in depth’ means the application of a range of security measures organised as multiple layers of defence;

• ‘Designated Security Authority’ (DSA) means an authority responsible to the National Security Authority (NSA) of a Member State which is responsible for communicating to industrial or other entities national policy on all matters of industrial security and for providing direction and assistance in its implementation. The function of DSA may be carried out by the NSA or by any other competent authority;

• ‘Document’ means any recorded information regardless of its physical form or characteristics;

• ‘Downgrading’ means a reduction in the level of security classification;

• ‘EU classified information’ (EUCI) — see Article 2(1);

• ‘Facility Security Clearance’ (FSC) means an administrative determination by an NSA or DSA that, from the security viewpoint, a facility can afford an adequate level of protection to EUCI of a specified security classification level;

• ‘Handling’ of EUCI means all possible actions to which EUCI may be subject throughout its life-cycle. It comprises its creation, processing, carriage, downgrading, declassification and destruction. In relation to CIS it also comprises its collection, display, transmission and storage;

• ‘Holder’ means a duly authorised individual with an established need-to-know who is in possession of an item of EUCI and is accordingly responsible for protecting it;

• ‘Industrial or other entity’ means an entity involved in supplying goods, executing works or providing services; this may be an industrial, commercial, service, scientific, research, educational or development entity or a self-employed individual;

• ‘Industrial security’ — see Article 11(1);

• ‘Information Assurance’ — see Article 10(1);

• ‘Interconnection’ — see Annex IV, paragraph 32;

• ‘Management of classified information’ — see Article 9(1);

• ‘Material’ means any document, data carrier or item of machinery or equipment, either manufactured or in the process of manufacture;

• ‘Originator’ means the Union institution, body or agency, Member State, third state or international organisation under whose authority classified information has been created and/or introduced into the Union’s structures;

• ‘Personnel security’ — see Article 7(1);

• ‘Personnel Security Clearance’ (PSC) means a statement by a competent authority of a Member State which is made following completion of a security investigation conducted by the competent authorities of a Member State and which certifies that an individual may be granted access to EUCI up to a specified level (CONFIDENTIEL UE/EU CONFIDENTIAL or above) until a specified date;

• ‘Personnel Security Clearance Certificate’ (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid security clearance certificate or authorisation from the Appointing Authority for access to EUCI, and which shows the level of EUCI to which that individual may be granted access (CONFIDENTIEL UE/EU CONFIDENTIAL or above), the date of validity of the relevant PSC and the date of expiry of the certificate itself;

• ‘Physical security’ — see Article 8(1);

• ‘Programme/Project Security Instruction’ (PSI) means a list of security procedures which are applied to a specific programme/project in order to standardise security procedures. It may be revised throughout the programme/project;

• ‘Registration’ — see Annex III, paragraph 18;

• ‘Residual risk’ means the risk which remains after security measures have been implemented, given that not all threats are countered and not all vulnerabilities can be eliminated;

• ‘Risk’ means the potential that a given threat will exploit internal and external vulnerabilities of an organisation or of any of the systems it uses and thereby cause harm to the organisation and to its tangible or intangible assets. It is measured as a combination of the likelihood of threats occurring and their impact.

  • ‘Risk acceptance’ is the decision to agree to the further existence of a residual risk after risk treatment.

  • ‘Risk assessment’ consists of identifying threats and vulnerabilities and conducting the related risk analysis, i.e. the analysis of probability and impact.

  • ‘Risk communication’ consists of developing awareness of risks among CIS user communities, informing approval authorities such risks and reporting them to operating authorities.

  • ‘Risk treatment’ consists of mitigating, removing, reducing (through an appropriate combination of technical, physical, organisational or procedural measures), transferring or monitoring the risk;

• ‘Security Aspects Letter’ (SAL) means a set of special contractual conditions issued by the contracting authority which forms an integral part of any classified contract involving access to or the creation of EUCI, that identifies the security requirements or those elements of the contract requiring security protection;

• ‘Security Classification Guide’ (SCG) means a document which describes the elements of a programme or contract which are classified, specifying the applicable security classification levels. The SCG may be expanded throughout the life of the programme or contract and the elements of information may be re-classified or downgraded; where an SCG exists it shall be part of the SAL;

• ‘Security investigation’ means the investigative procedures conducted by the competent authority of a Member State in accordance with its national laws and regulations in order to obtain an assurance that nothing adverse is known which would prevent an individual from being granted a PSC or an authorisation for access to EUCI up to a specified level (CONFIDENTIEL UE/EU CONFIDENTIAL or above);

• ‘Security mode of operation’ means the definition of the conditions under which a CIS operates based on the classification of information handled and the clearance levels, formal access approvals, and need-to-know of its users. Four modes of operation exist for handling or transmitting classified information: dedicated mode, system-high mode, compartmented mode and multilevel mode:

  • ‘Dedicated mode’ means a mode of operation in which all individuals with access to the CIS are cleared to the highest classification level of information handled within the CIS, and with a common need-to-know for all of the information handled within the CIS,

  • ‘System-high mode’ means a mode of operation in which all individuals with access to the CIS are cleared to the highest classification level of information handled within the CIS, but not all individuals with access to the CIS have a common need-to-know for the information handled within the CIS; approval to access information may be granted by an individual,

  • ‘Compartmented mode’ means a mode of operation in which all individuals with access to the CIS are cleared to the highest classification level of information handled within the CIS, but not all individuals with access to the CIS have a formal authorisation to access all of the information handled within the CIS; formal authorisation implies a formal central management of access control as distinct from an individual’s discretion to grant access,

  • ‘Multilevel mode’ means a mode of operation in which not all individuals with access to the CIS are cleared to the highest classification level of information handled within the CIS, and not all individuals with access to the CIS have a common need-to-know for the information handled within the CIS;

• ‘Security risk management process’ means the entire process of identifying, controlling and minimising uncertain events that may affect the security of an organisation or of any of the systems it uses. It covers the entirety of risk-related activities, including assessment, treatment, acceptance and communication;

• ‘TEMPEST’ means the investigation, study and control of compromising electromagnetic emanations and the measures to suppress them;

• ‘Threat’ means a potential cause of an unwanted incident which may result in harm to an organisation or any of the systems it uses; such threats may be accidental or deliberate (malicious) and are characterised by threatening elements, potential targets and attack methods;

• ‘Vulnerability’ means a weakness of any nature that can be exploited by one or more threats. A vulnerability may be an omission or it may relate to a weakness in controls in terms of their strength, completeness or consistency and may be of a technical, procedural, physical, organisational or operational nature.

[F1 Appendix B

EQUIVALENCE OF SECURITY CLASSIFICATIONS

a Diffusion Restreinte/Beperkte Verspreiding is not a security classification in Belgium. Belgium handles and protects ‘ RESTREINT UE/EU RESTRICTED ’ information in a manner no less stringent than the standards and procedures described in the security rules of the Council of the European Union.
b Germany: VS = Verschlusssache.
c France does not use the classification ‘ RESTREINT ’ in its national system. France handles and protects ‘ RESTREINT UE/EU RESTRICTED ’ information in a manner no less stringent than the standards and procedures described in the security rules of the Council of the European Union.
d The Maltese and English markings for Malta can be used interchangeably.
e The UK no longer uses the classification ‘ UK CONFIDENTIAL ’ in its national system. The UK handles and protects ‘ CONFIDENTIEL UE/EU CONFIDENTIAL ’ classified information in accordance with the protective security requirements for ‘ UK SECRET ’ .]
EU	TRÈS SECRET UE/EU TOP SECRET	SECRET UE/EU SECRET	CONFIDENTIEL UE/EU CONFIDENTIAL	RESTREINT UE/EU RESTRICTED
Belgium	Très Secret (Loi 11.12.1998 ) Zeer Geheim (Wet 11.12.1998 )	Secret (Loi 11.12.1998 ) Geheim (Wet 11.12.1998 )	Confidentiel (Loi 11.12.1998 ) Vertrouwelijk (Wet 11.12.1998 )	nota a below
Bulgaria	Cтpoгo ceкретно	Ceкретно	Поверително	За служебно ползване
Czechia	Přísně tajné	Tajné	Důvěrné	Vyhrazené
Denmark	YDERST HEMMELIGT	HEMMELIGT	FORTROLIGT	TIL TJENESTEBRUG
Germany	STRENG GEHEIM	GEHEIM	VS b - VERTRAULICH	VS - NUR FÜR DEN DIENSTGEBRAUCH
Estonia	Täiesti salajane	Salajane	Konfidentsiaalne	Piiratud
Ireland	Top Secret	Secret	Confidential	Restricted
Greece	Άκρως Απόρρητο Abr: ΑΑΠ	Απόρρητο Abr: (ΑΠ)	Εμπιστευτικό Αbr: (ΕΜ)	Περιορισμένης Χρήσης Abr: (ΠΧ)
Spain	SECRETO	RESERVADO	CONFIDENCIAL	DIFUSIÓN LIMITADA
France	Très Secret Défense	Secret Défense	Confidentiel Défense	nota c below
Croatia	VRLO TAJNO	TAJNO	POVJERLJIVO	OGRANIČENO
Italy	Segretissimo	Segreto	Riservatissimo	Riservato
Cyprus	Άκρως Απόρρητο Αbr: (ΑΑΠ)	Απόρρητο Αbr: (ΑΠ)	Εμπιστευτικό Αbr: (ΕΜ)	Περιορισμένης Χρήσης Αbr: (ΠΧ)
Latvia	Sevišķi slepeni	Slepeni	Konfidenciāli	Dienesta vajadzībām
Lithuania	Visiškai slaptai	Slaptai	Konfidencialiai	Riboto naudojimo
Luxembourg	Très Secret Lux	Secret Lux	Confidentiel Lux	Restreint Lux
Hungary	Szigorúan titkos!	Titkos!	Bizalmas!	Korlátozott terjesztésű!
Malta	L-Ogħla Segretezza Top Secret	Sigriet Secret	Kunfidenzjali Confidential	Ristrett Restricted d
Netherlands	Stg. ZEER GEHEIM	Stg. GEHEIM	Stg. CONFIDENTIEEL	Dep. VERTROUWELIJK
Austria	Streng Geheim	Geheim	Vertraulich	Eingeschränkt
Poland	Ściśle Tajne	Tajne	Poufne	Zastrzeżone
Portugal	Muito Secreto	Secreto	Confidencial	Reservado
Romania	Strict secret de importanță deosebită	Strict secret	Secret	Secret de serviciu
Slovenia	STROGO TAJNO	TAJNO	ZAUPNO	INTERNO
Slovakia	Prísne tajné	Tajné	Dôverné	Vyhradené
Finland	ERITTÄIN SALAINEN YTTERST HEMLIG	SALAINEN HEMLIG	LUOTTAMUKSELLINEN KONFIDENTIELL	KÄYTTÖ RAJOITETTU BEGRÄNSAD TILLGÅNG
Sweden	Kvaliciferat hemlig	Hemlig	Konfidentiell	Begränsat hemlig
United Kingdom	UK TOP SECRET	UK SECRET	nota e below	UK OFFICIAL SENSITIVE

Textual Amendments

F1 Substituted by Council Decision (EU) 2019/2247 of 19 December 2019 amending Decision 2013/488/EU on the security rules for protecting EU classified information.

[F1 Appendix C

LIST OF NATIONAL SECURITY AUTHORITIES (NSAs)

BELGIUM Autorité nationale de Sécurité SPF Affaires étrangères, Commerce extérieur et Coopération au Développement 15, rue des Petits Carmes 1000 Bruxelles Tel. Secretariat: [phone] Fax [phone] Email: [e-mail]	ESTONIA National Security Authority Department Estonian Foreign Intelligence Service Rahumäe tee 4B 11316 Tallinn Tel. [phone] Fax [phone] Email: [e-mail]
BULGARIA State Commission on Information Security 4 Kozloduy Str. 1202 Sofia Tel. [phone] Fax [phone] Email: [e-mail] Website: www.dksi.bg	IRELAND National Security Authority Department of Foreign Affairs and Trade 76 - 78 Harcourt Street Dublin 2 D02 DX45 Ireland Tel. 1: [phone] Tel. 2: [phone] Email: [e-mail]
CZECHIA Národní bezpečnostní úřad (National Security Authority) Na Popelce 2/16 150 06 Praha 56 Tel. [phone] Fax [phone] Email: [e-mail] Website: www.nbu.cz	GREECE Γενικό Επιτελείο Εθνικής Άμυνας (ΓΕΕΘΑ) Διεύθυνση Ασφαλείας και Αντιπληροφοριών ΣΤΓ 1020 -Χολαργός (Αθήνα) Ελλάδα Τηλ.: [phone] (ώρες γραφείου) [phone] (ώρες γραφείου) Φαξ: [phone] [phone] Hellenic National Defence General Staff (HNDGS) Counter Intelligence and Security Directorate (NSA) 227-231 HOLARGOS STG 1020 ATHENS Tel. [phone] [phone] Fax [phone] [phone]
DENMARK Politiets Efterretningstjeneste (Danish Security Intelligence Service) Klausdalsbrovej 1 2860 Søborg Tel. [phone] Fax [phone] Forsvarets Efterretningstjeneste (Danish Defence Intelligence Service) Kastellet 30 2100 Copenhagen Ø Tel. [phone] Fax [phone]	SPAIN Autoridad Nacional de Seguridad Oficina Nacional de Seguridad Calle Argentona, 30 28023 Madrid Tel. [phone] Fax [phone] Email: [e-mail]
GERMANY Bundesministerium des Innern, für Bau und Heimat Section ÖS II 5 Alt-Moabit 140 D-10557 Berlin Tel. [phone] Fax [phone] Email 1: [e-mail] Email 2: [e-mail]	FRANCE Secrétariat général de la défense et de la sécurité nationale Sous-direction Protection du secret (SGDSN/PSD) 51 Boulevard de la Tour-Maubourg 75700 Paris 07 SP Tel. [phone] Fax [phone]
CROATIA Office of the National Security Council Croatian NSA Jurjevska 34 10000 Zagreb Croatia Tel. [phone] Fax [phone] Email: [e-mail] Website: www.uvns.hr	LUXEMBOURG Autorité nationale de Sécurité Boîte postale 2379 1023 Luxembourg Tel. [phone] central Tel. [phone] direct Fax [phone]
ITALY Presidenza del Consiglio dei Ministri D.I.S. - U.C.Se Via di Santa Susanna, 15 00187 Roma Tel. [phone] Fax [phone]	HUNGARY Nemzeti Biztonsági Felügyelet (National Security Authority of Hungary) 1024 Budapest, Szilágyi Erzsébet fasor 11/B Postal address: 1399 Budapest, Pf. 710/50 Tel. [phone] Fax [phone] Email: [e-mail] Website: www.nbf.hu
CYPRUS ΥΠΟΥΡΓΕΙΟ ΑΜΥΝΑΣ ΣΤΡΑΤΙΩΤΙΚΟ ΕΠΙΤΕΛΕΙΟ TΟΥ ΥΠΟΥΡΓΟΥ ΑΜΥΝΑΣ ΕΘΝΙΚΗ ΑΡΧΗ ΑΣΦΑΛΕΙΑΣ (ΕΑΑ) Υπουργείο Άμυνας Λεωφόρος Στροβόλου 172-174, 1432 Λευκωσία Ταχυδρομικός Κώδικας: 2048 Τηλεφωνα: [phone], [phone], [phone] Τηλεομοιότυπ: [phone] Ηλεκτρονικό Ταχυδρομείο: [e-mail] Ministry of Defence Minister’s Military Staff National Security Authority (NSA) 172-174 Strovolou Avenue, 1432 Nicosia Postal code: 2048 Tel. [phone] Fax [phone] Email: [e-mail]	MALTA Ministry for Home Affairs and National Security P.O. Box 146 MT-Valletta Tel. [phone] Fax [phone]
LATVIA National Security Authority Constitution Protection Bureau of the Republic of Latvia P.O.Box 286 LV-1001 Riga Tel. [phone] Email: [e-mail]	NETHERLANDS Ministerie van Binnenlandse Zaken en Koninkrijksrelaties Postbus 20010 2500 EA Den Haag Tel. [phone] Fax [phone] Ministerie van Defensie Beveiligingsautoriteit Postbus 20701 2500 ES Den Haag Tel. [phone] Fax [phone]
LITHUANIA Lietuvos Respublikos paslapčių apsaugos koordinavimo komisija (The Commission for Secrets Protection Coordination of the Republic of Lithuania National Security Authority) Pilaitės ave. 19 LT-06264 Vilnius Tel. [phone] Fax [phone] Email: [e-mail]	AUSTRIA Informationssicherheitskommission Bundeskanzleramt Ballhausplatz 2 1010 Wien Tel. [phone] Fax [phone] Email: [e-mail]
POLAND Agencja Bezpieczeństwa Wewnętrznego — ABW (Internal Security Agency) 2A Rakowiecka St. 00-993 Warszawa Tel. [phone] Fax [phone] Email: [e-mail] Website: www.abw.gov.pl	SLOVAKIA Národný bezpečnostný úrad (National Security Authority) Budatínska 30 851 06 Bratislava Tel. [phone] Fax [phone] Email: [e-mail] Website: www.nbu.gov.sk
PORTUGAL Presidência do Conselho de Ministros Autoridade Nacional de Segurança Rua da Junqueira, 69 1300-342 Lisboa Tel. [phone] Fax [phone]	FINLAND National Security Authority Ministry for Foreign Affairs P.O. Box 453 FI-00023 Government Tel. [phone] Email: [e-mail]
ROMANIA Oficiul Registrului Național al Informațiilor Secrete de Stat – Romanian NSA – ORNISS National Registry Office for Classified Information Strada Mureș nr. 4 012275 Bucharest Tel. [phone] Fax [phone] Email: [e-mail] Website: www.orniss.ro	SWEDEN Ministry for Foreign Affairs Swedish National Security Authority 103 39 Stockholm Tel. [phone] Email: [e-mail]
SLOVENIA Urad Vlade RS za varovanje tajnih podatkov Gregorčičeva 27 1000 Ljubljana Tel. [phone] Fax [phone] Email: [e-mail]	UNITED KINGDOM UK National Security Authority Cabinet Office Room 335 70 Whitehall London SW1A 2AS Tel. 1: [phone] Tel. 2: [phone] Email: [e-mail]]

Appendix D

LIST OF ABBREVIATIONS

Acronym	Meaning
AQUA	Appropriately Qualified Authority
BPS	Boundary Protection Services
CAA	Crypto Approval Authority
CCTV	Closed Circuit Television
CDA	Crypto Distribution Authority
CFSP	Common Foreign and Security Policy
CIS	Communication and Information Systems handling EUCI
Coreper	Committee of Permanent Representatives
CSDP	Common Security and Defence Policy
DSA	Designated Security Authority
ECSD	European Commission Security Directorate
EUCI	EU Classified Information
EUSR	EU Special Representative
FSC	Facility Security Clearance
GSC	General Secretariat of the Council
IA	Information Assurance
IAA	Information Assurance Authority
IDS	Intrusion Detection System
IT	Information Technology
NSA	National Security Authority
PSC	Personnel Security Clearance
PSCC	Personnel Security Clearance Certificate
PSI	Programme/Project Security Instructions
SAA	Security Accreditation Authority
SAB	Security Accreditation Board
SAL	Security Aspects Letter
SecOPs	Security Operating Procedures
SCG	Security Classification Guide
SSRS	System-Specific Security Requirement Statement
TA	TEMPEST Authority