The Common Agricultural Policy Single Payment and Support Schemes (Set-aside) Regulations (Northern Ireland) 2005

Keeping and retention of records by a collector and by a processor

7.—(1) This regulation shall apply where a farmer sets aside land for non-food purposes, and in paragraphs (2) to (5) references to “raw materials” are to raw materials produced on that land.

(2) During any month in which a collector purchases or sells any raw materials, he shall make a record of the quantity of all raw materials which he has purchased or sold during that month, and the names and addresses of the subsequent buyers or processors to whom he has sold those raw materials.

(3) A collector shall retain the records referred to in paragraph (2) until the earlier of –

(a) the end of the third calendar year following the calendar year in which he delivers to a processor the raw materials to which those records relate; or

(b) the seventh anniversary of the date of their creation.

(4) On any day during which a processor purchases, processes, destroys, sells or otherwise disposes of any raw materials, or sells or otherwise disposes of any products obtained from the processing of such raw materials, he shall make a record showing –

(a) the quantities of the different raw materials purchased by him for processing;

(b) the quantity of the raw materials processed by him together with the quantity and type of end products, co-products and by-products obtained from the processing;

(c) the wastage of the raw materials during the processing;

(d) the quantity of the raw materials destroyed, if any, together with the reason for such destruction;

(e) the quantity and type of products sold or otherwise disposed of by him and the price obtained; and

(f) the names and addresses of any subsequent buyers or processors to whom he sells such raw materials or products of processing.

(5) A processor shall retain the records referred to in paragraph (4) for two years from –

(a) where the records relate to the purchasing, processing, wastage, destruction, sale or other disposal of the raw materials, the date on which he purchases, processes, wastes, destroys, sells or otherwise disposes of the raw materials, as the case may be; and

(b) where the records relate to the sale or other disposal of products obtained from the processing of such raw materials, the date on which such products were sold or otherwise disposed of, as the case may be.