Dairy Produce Quotas Regulations (Northern Ireland) 2002

Records to be kept by purchasers

1.  In respect of each quota year, a purchaser shall keep, and retain for the relevant period, records comprising—

(a) details of each producer making deliveries to him, including—

(i) that producer’s name and address;

(ii) the wholesale quota available to that producer at the beginning and end of each quota year;

(iii) the representative fat content (butterfat base) of the milk delivered by that producer; and

(iv) the total quota available for the purchaser group concerned and the weighted butterfat of that quota;

(b) details, in terms of each delivery and each month, of the quantities of milk or milk products which each producer has delivered to him;

(c) details of the cumulative total of the quantities delivered to him each month by all producers;

(d) details of the average fat content of each producer’s deliveries per month;

(e) details of the weighted average fat content of the cumulative total referred to in sub-paragraph (c);

(f) a list of purchasers and other undertakings which deliver treated or processed milk or milk products to him;

(g) details, in terms of each such purchaser or undertaking and each month, of the quantities delivered to him by that purchaser or undertaking;

(h) details of the use to which milk and milk products collected from him has been put;

(i) records of individual deliveries and accompanying collection documents identifying each delivery by producer, purchaser or other undertaking; and

(j) all books, registers, accounts, correspondence, commercial data, vouchers and supporting documents relating to his business activities.