PART 5

Meetings and proceedings

Publication of minutes and other documents after meetings
20
1
After a CJC meeting the corporate joint committee must—
a
publish the documents listed in paragraph (2) electronically, and
b
ensure that those documents remain accessible electronically to members of the public until the expiration of the period of six years beginning with the date of the meeting.
2
The documents are—
a
the minutes, or a copy of the minutes, of the meeting, excluding so much of the minutes of proceedings during which the meeting was not open to the public as discloses exempt information,
b
where applicable, a summary under paragraph (4),
c
a copy of the agenda for the meeting, and
d
a copy of so much of any report for the meeting as relates to any item during which the meeting was open to the public.
3
As soon as reasonably practicable after a CJC meeting, and in any event before the end of seven working days beginning with the day on which the meeting is held, the corporate joint committee must publish electronically a note setting out—
a
the names of the members who attended the meeting, and any apologies for absence;
b
any declarations of interest;
c
any decision taken at the meeting, including the outcomes of any votes, but excluding anything relating to a decision taken when the meeting was not open to the public as discloses exempt information.
4
Where, in consequence of the exclusion of material which discloses exempt information, the documents published under paragraph (1)(a) and (3)(c) do not provide members of the public with a reasonably fair and coherent record of the whole or part of the proceedings, a proper officer must make a written summary of the proceedings or the part, as the case may be, which provides such a record without disclosing the exempt information.
Reg. 20 in force at 3.12.2021, see reg. 1(2)