2020 No. 1399 (W. 310)
The Local Government (Coronavirus) (Postponement of Elections) (Wales) (No. 2) Regulations 2020
Made
Laid before Senedd Cymru
Coming into force
The Welsh Ministers make these Regulations in exercise of the powers conferred by section 68 of the Coronavirus Act 2020 M1
Title and commencementI11
The title of these Regulations is The Local Government (Coronavirus) (Postponement of Elections) (Wales) (No. 2) Regulations 2020.
I22
These Regulations come into force on 4 December 2020.
InterpretationI33
In these Regulations—
“the 1983 Act” means the Representation of the People Act 1983 M2;
“the 2000 Act” means the Political Parties, Elections and Referendums Act 2000 M3;
“the 2020 Act” means the Coronavirus Act 2020;
“the 2001 Regulations” means the Representation of the People (England and Wales) Regulations 2001 M4;
“the 2020 Regulations” means the Local Government (Coronavirus) (Postponement of Elections) (Wales) Regulations 2020 M5;
“ballot paper envelope”, “covering envelope”, “postal voter”, “receptacle for ballot paper envelopes” and other references to specified receptacles have the same meanings as in Part 5 of the 2001 Regulations;
“candidate” has the meaning given by section 118A of the 1983 Act M6;
“electoral area” has the same meaning as in section 203(1) of the 1983 Act;
“opened relevant envelope” means—
- a
a covering envelope that has been opened, or
- b
an envelope (other than a covering envelope) which is received by the returning officer or counting officer and which, when opened, contains a ballot paper envelope, postal voting statement or ballot paper;
- a
“a postponed poll” means any poll which as a result of the 2020 Regulations will replace a relevant by-election and be held within the period commencing on F11 March 2021 and ending on 6 May 2021;
“postal voters list” and “proxy postal voters list” have the same meaning as in section 202(1) of the 1983 Act M7;
“principal area” has the same meaning as in section 270(1) of the Local Government Act 1972 (general provisions as to interpretation) M8;
“regulated donee” has the same meaning as in paragraph 1 of Schedule 7 to the 2000 Act;
“relevant by-election” means —
- a
an election of a councillor to fill a casual vacancy in the office of councillor for any principal area in Wales; or
- b
the election of a councillor to fill a casual vacancy in the office of community councillor in any community council in Wales,
where the poll for any such election was due to be held during the relevant period and was not held during that period as a result of the 2020 Regulations;
- a
“the relevant period” (“y cyfnod perthnasol”) means the period beginning on 16 March 2020 and ending on F228 February 2021;
“relevant registration officer”—
- a
in the case of a relevant by-election—
- i
where the election was for a councillor to fill a casual vacancy in the office of councillor for any principal area in Wales, has the meaning given by rule 52(2) of Schedule 2 or (as the case may be) rule 52(3) of Schedule 3 to the Local Elections (Principal Areas) (England and Wales) Rules 2006 M9;
- ii
where the election was for a councillor to fill a casual vacancy in the office of community councillor in any community council in Wales, has the meaning given by rule 52(2) of Schedule 2 or (as the case may be) rule 52(3) of Schedule 3 to the Local Elections (Parishes and Communities) (England and Wales) Rules 2006 M10.
- i
- a
Postal ballots: generalI44
1
A postal ballot paper which was returned by a postal voter in relation to a relevant by-election has no effect for the purposes of a postponed poll.
2
The fact that a postal voter cast a postal ballot paper in respect of a relevant by-election does not prevent that person from casting a postal ballot paper in respect of a postponed poll.
3
4
Regulation 84A M13 of the 2001 Regulations (confirming receipt of postal voting statements) does not apply in relation to any postal ballots issued in relation to a relevant by-election.
Postal ballots: disposal of documents by the returning or counting officerI55
1
The returning officer for a relevant by-election—
a
subject to paragraph (2), must not take any steps or further steps to open a covering envelope, or deal with the contents of an opened relevant envelope, in accordance with Part 5 of the 2001 Regulations;
b
must treat as if it were a counted ballot paper—
i
any unopened covering envelope;
ii
the contents of any opened relevant envelope; and
iii
any contents of the postal ballot box.
2
Where the polls for one or more relevant by-elections were due to be taken together—
a
the returning officer may open any covering envelopes or ballot paper envelopes in order to separate the contents by election for the purposes of paragraph (4);
b
the requirements of Part 5 of the 2001 Regulations do not apply to any such opening of envelopes.
3
The returning officer—
a
must seal up in packets—
i
any contents of the receptacle for rejected votes;
ii
any contents of the receptacle for ballot paper envelopes;
iii
any contents of the receptacle for rejected ballot paper envelopes;
iv
any lists of spoilt, lost or cancelled postal ballot papers kept in accordance with regulations 77(8), 78(4) or 78A(3) of the 2001 Regulations;
v
any contents of the receptacle for rejected votes (verification procedure);
vi
any contents of the receptacle for postal voting statements (verification procedure);
vii
anything treated as if it were a counted ballot paper under paragraph (1)(b) which would not otherwise be contained in a packet in accordance with sub-paragraphs (i) to (vi);
viii
the marked copies of the postal voters list and the proxy postal voters list;
b
must forward those packets to the relevant registration officer, together with—
i
any sealed packets described in regulations 75(1), 77(6), 78(2C) and 78A(2)(c) of the 2001 Regulations (completed corresponding number lists and spoilt, lost and cancelled postal ballot papers);
ii
any list required to be compiled in accordance with regulation 87(4) of the 2001 Regulations (lists of rejected ballot papers).
4
The returning officer must endorse each packet described in paragraph (4) with—
a
a description of its contents;
b
the date of the poll for the relevant by-election; and
c
the name of the electoral area (or areas) to which the relevant by-election relates.
5
Section 36(4) or (5A) of the 1983 Act (local elections in England and Wales: payment of expenditure) M14 applies to all expenditure properly incurred by a returning officer in relation to the exercise of the officer's functions under this regulation as it applies to expenditure properly incurred in relation to the holding of an election.
Postal ballots: retention, production and destruction of documents by the relevant registration officerI66
1
The relevant registration officer must—
a
retain the documents forwarded to the officer in accordance with regulation 5(3)(b) for the period of one year; and
b
after that period, cause those documents to be destroyed, unless otherwise directed by an order of a county court, a Crown Court or a magistrates' court.
2
A person must not be allowed to inspect any of the documents described in regulation 5(3)(a)(i) to (iii), (v) to (vii) and (b)(ii) which are in the possession of the relevant registration officer, except in accordance with an order made by a court for the inspection or production of any document for the purpose of instituting or maintaining a prosecution for an offence in relation to ballot papers.
3
In relation to an order described in paragraph (2)—
a
where it relates to an election for a councillor to fill a casual vacancy in the office of councillor for any principal area in Wales, paragraphs (3) to (7) of rule 53 of Schedule 2 or (as the case may be) Schedule 3 to the Local Elections (Principal Areas) (England and Wales) Rules 2006 M15 apply in accordance with paragraph (4); and
b
where it relates to an election for a councillor to fill a casual vacancy in the office of community councillor, paragraphs (3) to (7) of rule 53 of Schedule 2 or (as the case may be) of Schedule 3 to the Local Elections (Parishes and Communities) (England and Wales) Rules 2006 M16 apply in accordance with paragraph (4).
4
The provisions referred to in paragraph (3) apply to an order described in paragraph (2) in the same way as they apply to an order made under those provisions, save that references in those provisions to “counted ballot papers” should be read as references to the documents described in regulation 5(3)(a)(i) to (iii), (v) to (vii) and (b)(ii).
5
Section 176 of the 1983 Act (time limit for prosecutions) M17 applies in respect of documents retained by the relevant registration officer under paragraph (1) and references to “rule 57 of the parliamentary elections rules” in subsections (2C) and (2D) should be read as a reference to regulation 6(1) of these Regulations.
6
Section 54 of the 1983 Act (payments of expenses of registration) M18 applies to the exercise of functions of the relevant registration officer under this regulation as it applies to the exercise of functions of the registration officer under the 1983 Act.
Candidates at relevant by-electionsI77
1
A person (“P”) who was a candidate at a relevant by-election is no longer to be regarded as a candidate, and is treated as not having been a candidate before the coming into force of this regulation.
2
A person (including P) is not liable in respect of any act or omission (whenever occurring) in relation to P's candidacy at a relevant by-election before the coming into force of this regulation (disregarding paragraph (1)), under—
a
section 71A of, and Schedule 2A to, the 1983 Act (control of donations to candidates M19; and
b
sections 73 to 90D, and Schedule 4 to the 1983 Act (provisions about candidate election expenses) M20 including the application of those provisions to the election of community councillors in Wales by section 90 of that Act.
3
Paragraphs (4) to (6) apply in relation to a donation which would have fallen to be included in a return as to election expenses in respect of P in accordance with Part 3 of Schedule 2A to the 1983 Act M21 if the relevant by-election had taken place (disregarding paragraph (2)).
4
For the purposes of paragraph 4(3)(a) of Schedule 7 to the 2000 Act (donations: disregard for candidate donations) a donation to which this paragraph applies is not to be treated as falling to be included in a return as to election expenses in respect of P.
5
Where a regulated donee is required to take action in respect of a donation to which this paragraph applies under section 56(2) of the 2000 Act (acceptance or return of donations) M22, as applied by paragraph 8 of Schedule 7 to that Act M23, that provision is to be read as if it required that action to be taken by 31 January 2021 (instead of within the period specified in the provision).
6
Where, in relation to a donation to which this paragraph applies, a regulated donee is required to prepare a report under paragraph 10(1) or 11(1)(a) of Schedule 7 to the 2000 Act (donation reports: permissible and impermissible donors) M24, paragraph 10(2) or 11(1)(b) (as the case may be) of that Schedule M25 is to be read as if it required the report to be delivered to the Electoral Commission by 31 January 2021 (instead of within the period specified in the provision).
7
A person is not liable for any failure to comply with a requirement referred to in paragraphs (5) or (6) between the time for compliance set out in relation to the requirement (prior to the modifications made by paragraphs (5) and (6) taking effect) and the coming into force of this regulation.
8
Nothing in this regulation affects whether P is a candidate in respect of a postponed poll or any requirements which would apply in relation to P as a candidate in respect of a postponed poll.
Amendment of the 2001 RegulationsI88
1
The 2001 Regulations are amended in accordance with this regulation.
2
In regulation 56 (closing date for applications) M26—
a
in paragraph (3) for the words “Subject to paragraph (3A),” substitute “
Subject to paragraphs (3A) and (3B),
”
;
b
after paragraph (3A) insert—
3B
Where an application is made under paragraph 4(2) of Schedule 4 in relation to a relevant Welsh by-election—
a
on the ground that the applicant cannot reasonably be expected to vote in person at a polling station as a result of complying with relevant legislation, Welsh Government advice or the advice of a registered medical practitioner in relation to coronavirus; or
b
on the ground that any person appointed as a proxy to vote for an applicant under paragraph 6 of Schedule 4 is unable to attend a polling station and vote for that applicant as a result of complying with relevant legislation, Welsh Government advice or the advice of a registered medical practitioner in relation to coronavirus,
the application, or an application under paragraph 6(8) of that Schedule made by virtue of that application, shall be refused if it is received after 5pm on the day of the poll at the election for which it is made.
3C
In paragraph (3B) the term relevant Welsh by-election means—
a
an election of a councillor to fill a casual vacancy in the office of councillor for any county council or county borough council in Wales; or
b
the election of a councillor to fill a casual vacancy in the office of community councillor in any community council in Wales,
where the poll for such an election was postponed as a result of the Local Government (Coronavirus) (Postponement of Elections) (Wales) Regulations 2020
3
The Welsh Ministers must review the amendments made to the 2001 Regulations by this regulation at least once every year, with the first review being carried out by 1 October 2021.
F44
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Notices required for co-option of community councillors for casual vacanciesI99
1
2
Section 232 of the Local Government Act 1972 M28 does not apply.
3
The notice must be published electronically.
4
The reference to functions in section 117(1) of the 2011 Measure includes a reference to functions under this regulation in relation to a notice required to be given under section 116(2) of the Measure.
2020 c. 7.