PART 15Other requirements on service providers

Records59

1

The service provider must keep and maintain the records specified in Part 1 of Schedule 2 in respect of each place at, from or in relation to which the service is provided.

2

Where the service provider is registered to provide a care home service, a secure accommodation service or a residential family centre service, the service provider must in addition keep and maintain the records specified in Part 2 of Schedule 2 in respect of each place at which such a service is provided.

3

The service provider must—

a

ensure that records relating to individuals are accurate and up to date;

b

keep all records securely;

c

make arrangements for the records to continue to be kept securely in the event the service closes;

d

in the case of records about a child accommodated in a care home service provided wholly or mainly for children, ensure that the records are delivered to the placing authority when the service ceases to be provided in respect of the child to whom the records relate;

e

make the records available to the service regulator on request;

f

retain records relating to adults for three years from the date of the last entry;

g

retain records relating to children for fifteen years from the date of the last entry, unless the records are returned to the placing authority in accordance with sub-paragraph (d);

h

ensure that individuals who use the service—

i

can have access to their records; and

ii

are made aware they can access their records.