Every appointee who is granted permission by the Authority to edit, copy or extract data from the electronic data repositories must give a statutory declaration in the form in Schedule 5, in accordance with the arrangements made by the Authority, as soon as practicable after their appointment by the Authority or the coming into force of these Regulations whichever is the later.

Subject to paragraph (3), every appointee who is not required to complete a statutory declaration under paragraph (1) must complete the form of undertaking set out in Schedule 6, in accordance with the arrangements made by the Authority, as soon as practicable after their appointment or the coming into force of these Regulations whichever is the later.

Any appointee who was appointed before these Regulations came into force, who completed a form of undertaking that is the same or to the like effect as that in Schedule 6, is not required to complete another undertaking by virtue of this regulation.

For the purposes of paragraph (1), “electronic data repositories” (“storfeydd data electronig”) means such of the electronic systems used for the purpose of storing the particulars recorded in all the questionnaires received by the Authority as the Authority may designate.