http://www.legislation.gov.uk/wsi/2005/1313/part/2The Adoption Agencies (Wales) Regulations 2005CareChildrenAdoptionChildren in careMedical advice and support servicesCHILDREN AND YOUNG PERSONS, WALESSOCIAL CARE, WALESStatute Law Database2026-04-01Expert Participation2023-11-06 These Regulations make provision relating to the exercise by adoption agencies (local authorities and registered adoption societies) of their functions in relation to adoption under the Adoption and Children Act 2002 (“the Act”). PART 2<Strong>ADOPTION AGENCY — ARRANGEMENTS FOR ADOPTION WORK</Strong><Substitution ChangeId="key-5887cb54b03fbd74d66f463982ca4e94-1774429671931" CommentaryRef="key-5887cb54b03fbd74d66f463982ca4e94">The central list</Substitution>31Subject to regulation 5, an adoption agency must maintain a list of persons who are considered by it to be suitable to be members of an adoption panel (“the central list”), including—aone or more social workers who have at least three years relevant post –qualifying experience, andbthe medical adviser to the adoption agency (or at least one if more than one medical adviser is appointed).2A person who is included in the central list may at any time ask to be removed from the central list by giving one month’s notice in writing.3Where the adoption agency is of the opinion that a person included in the central list is unsuitable or unable to remain in the list the agency may remove that person’s name from the list by giving them one month’s notice in writing with reasons.4Any two or more adoption agencies may jointly maintain a list of persons who are considered by them to be suitable to be members of an adoption panel.<Substitution ChangeId="key-5887cb54b03fbd74d66f463982ca4e94-1774429671931" CommentaryRef="key-5887cb54b03fbd74d66f463982ca4e94">Constituting the adoption panel</Substitution>41An adoption agency must constitute one or more adoption panels, as necessary, to perform the functions of an adoption panel under these Regulations and must appoint the panel members from the persons in the central list including—aa person to chair the panel, being an independent person, who has the skills and experience necessary for chairing an adoption panel, andbone or two persons who may act as chair if the person appointed to chair the panel is absent or that office is vacant (“the vice chairs”).2The adoption agency must ensure that an adoption panel has sufficient members, and that individual members have between them the experience and expertise necessary to effectively discharge the functions of the panel.3Any two or more adoption agencies may jointly constitute an adoption panel (“a joint adoption panel”) in which case the appointment of members must be by agreement between the agencies.4An adoption agency may pay to any member of an adoption panel constituted by it such fee as it may determine, being a fee of reasonable amount.5Any adoption panel member may resign at any time by giving one month’s notice in writing to the adoption panel agency which appointed them.6Where an adoption agency is of the opinion that any member of the adoption panel appointed by it is unsuitable or unable to continue as a panel member it may terminate that member’s appointment at any time by giving the member notice in writing with reasons.7In the case of a joint adoption panel, where an adoption agency is of the opinion that any member of an adoption panel appointed by it is unsuitable or unable to continue as a panel member, it may terminate that member’s appointment at any time by giving the member notice in writing of the reasons, if the adoption agencies who constituted the panel agree.8A person (“P”) is not an independent person for the purposes of this regulation and regulation 6 if—ain the case of a registered adoption society, P is a trustee or employee of that society, orbin the case of a local authority, P—iis an elected member of that authority, oriiis employed by that authority for the purposes of the adoption service or for the purposes of any of that local authority’s functions relating to the protection of children, orcP is the adoptive parent of a child who was—iplaced for adoption with P by the adoption agency (“agency A”), oriiplaced for adoption with P by another adoption agency where P had been approved as suitable to be an adoptive parent by agency A,unless at least 12 months has elapsed since the adoption order was made in respect of the child.<Substitution ChangeId="key-5887cb54b03fbd74d66f463982ca4e94-1774429671931" CommentaryRef="key-5887cb54b03fbd74d66f463982ca4e94">Adoption agencies operating only for certain purposes</Substitution>5Where an adoption agency operates only for the purpose of putting persons into contact with other adoption agencies and for the purpose of putting such agencies into contact with each other or for either of such purposes, regulations 3, 4, 8 and to the extent that it requires consultation with persons in the central list, regulation 7, does not apply to such an agency.<Substitution ChangeId="key-5887cb54b03fbd74d66f463982ca4e94-1774429671931" CommentaryRef="key-5887cb54b03fbd74d66f463982ca4e94">Meetings of adoption panel</Substitution>61No business may be conducted by an adoption panel unless at least the following meet as a panel—aeither the person appointed to chair the panel or one of the vice chairs,bone person falling within regulation 3(1)(a),cthree, or in the case of an adoption panel constituted under regulation 4(3) four, other members and where the chair is not present and the vice chair is not an independent person, at least one other panel member must be an independent person.2An adoption panel must make a written record of its proceedings, its recommendations and the reasons for its recommendations.<Substitution ChangeId="key-5887cb54b03fbd74d66f463982ca4e94-1774429671931" CommentaryRef="key-5887cb54b03fbd74d66f463982ca4e94">Adoption agency arrangements for adoption work</Substitution>7An adoption agency must, in consultation with such persons in the central list as the agency considers appropriate and, to the extent specified in regulation 8(4) with the agency’s medical adviser, prepare and implement a written policy and procedural instructions governing the exercise of functions of the agency and an adoption panel in relation to adoption and such instructions must be kept under review and, where appropriate, revised by the agency.<Substitution ChangeId="key-5887cb54b03fbd74d66f463982ca4e94-1774429671931" CommentaryRef="key-5887cb54b03fbd74d66f463982ca4e94">Requirement to appoint an agency adviser and a medical adviser</Substitution>81The adoption agency must appoint a senior member of staff, or where adoption agencies agree to constitute joint adoption panels as necessary appoint a senior member of staff of one of them, (referred to in this regulation as the “agency adviser”)—ato assist with the maintenance of the central list and the constitution of adoption panels,bto be responsible for the induction and training of persons in the central list,cto be responsible for liaison between the agency and an adoption panel, monitoring the performance of persons in the central list and members of the adoption panel and the administration of adoption panels, anddto give such advice to an adoption panel as the panel may request in relation to any case or generally.2The agency adviser must be a social worker and have at least five years relevant post – qualification experience and, in the opinion of the adoption agency, relevant management experience.3The adoption agency must appoint at least one registered medical practitioner to be the agency’s medical adviser.4The medical adviser must be consulted in relation to the arrangements for access to, and disclosure of, health information which is required or permitted by virtue of these Regulations.<Substitution ChangeId="key-5887cb54b03fbd74d66f463982ca4e94-1774429671931" CommentaryRef="key-5887cb54b03fbd74d66f463982ca4e94">Advice to adoption panels in adoptions with a foreign element</Substitution>9The adoption agency must ensure that adoption panels are properly advised by an appropriately qualified person in relation to adoptions with a foreign element if such a case is being considered.Establishment of new adoption panels on 30 December 2005101All members of an adoption panel established before 30 December 2005 (referred to in this regulation as the “old adoption panel”) will cease to hold office on that date.2With effect from 30 December 2005, the adoption agency must establish a new adoption panel in accordance with regulations 3 and 4.3Where a member of an old adoption panel ceases to hold office under paragraph (1) and whether that member’s term of office was extended by the adoption agency in accordance with regulation 5A(1A) of the Adoption Agencies Regulations 1983 or in any other case, that member may be appointed as a member of a new adoption panel of the same adoption agency save that their term of office on the new adoption panel must not exceed that permitted by regulation 4 taking account of the term they have already served as a member of the old adoption panel. S.I.1983/1964. Regulation 5A(1A) was inserted by the Adoption (Agencies) Regulations 2003 (S.I. 2003/3223). Reg. 10 in force at 30.12.2005, see reg. 1(1)Regs. 3-9 substituted (1.4.2014) by The Adoption Agencies (Wales) (Amendment) Regulations 2014 (S.I. 2014/567), regs. 1(2), 2(2) (with reg. 3)