SCHEDULE 2 Rules for ballots

PART 2 Rules for ballots

5 Proxy voting
(1) Subject to the provisions of this paragraph, any person is capable of being appointed proxy to vote for another in a ballot and may vote in pursuance of the appointment.
(2) The person entitled to vote cannot have more than one person at a time appointed as proxy to vote for him in a ballot.
(3) Where the person entitled to vote applies to the ballot holder for the appointment of a proxy to vote for him in a particular ballot, the ballot holder shall make the appointment if the ballot holder is satisfied that the application meets the requirements of this paragraph and that the proxy is capable of being, and willing to be, appointed.
(4) An application for the appointment of a proxy shall—
(a) state the full name and address of the person whom the person entitled to vote (the applicant) wishes to appoint as his proxy;
(b) state the address of the applicant’s hereditament;
(c) be signed by the applicant or on behalf of the applicant by a person acting under the authority of the applicant; and
(d) contain a statement by the applicant that he has consulted the proxy so named and that that person is capable of being and willing to be appointed.
(5) An application to appoint a proxy shall be refused for the purposes of a particular ballot if it is received by the ballot holder after 5pm on the tenth day before the day of the ballot.
(6) Where the ballot holder grants an application for the appointment of a proxy, the ballot holder shall—
(a) confirm by notice in writing to the person entitled to vote that the proxy has been appointed, the proxy’s name and address; and
(b) include the proxy’s details on the list referred to in paragraph 3(b).
(7) Where the ballot holder refuses an application to appoint a proxy, the ballot holder shall notify the applicant in writing of the decision and of the reason for it.
(8) Subject to sub-paragraph (9), the appointment shall remain in force for that ballot only.
(9) The appointment may be cancelled by the person entitled to vote giving notice to the ballot holder or by the proxy giving notice to the ballot holder that the person no longer wishes to act as proxy.
(10) A notice under sub-paragraph (9) by any person entitled to vote cancelling a proxy’s appointment shall be disregarded for the purposes of a ballot if it is received by the ballot holder after 5pm on the fifth day before the date of the poll at that ballot.
(11) Where the appointment of a proxy is cancelled under sub-paragraph (9), the ballot holder shall—
(a) notify the person entitled to vote in writing that the appointment has been cancelled;
(b) notify the person whose appointment as proxy has been cancelled in writing, unless the ballot holder has previously been notified by that person that he no longer wishes to act as proxy; and
(c) remove the name of the proxy from the record kept under paragraph 3(b).