Recording of executive decisions made at meetingsE+W
12.—(1) As soon as reasonably practicable after any meeting of a decision-making body at which an executive decision was made, the proper officer, or if the proper officer was not present at the meeting, the person presiding, must ensure that a written statement is produced for every executive decision made which includes the information specified in paragraph (2).
(2) The statement referred to in paragraph (1) must include—
(a)a record of the decision including the date it was made;
(b)a record of the reasons for the decision;
(c)details of any alternative options considered and rejected by the decision-making body at the meeting at which the decision was made;
(d)a record of any conflict of interest relating to the matter decided which is declared by any member of the decision-making body which made the decision; and
(e)in respect of any declared conflict of interest, a note of dispensation granted by the relevant local authority's head of paid service.
(3) For the purposes of paragraph (1) “person presiding” means the person actually presiding or the person nominated to preside at that meeting.
(4) Executive decisions made by decision-making bodies are prescribed decisions for the purposes of section 9G(3) of the 2000 Act (duty to keep written records of private meetings).