The Human Medicines Regulations 2012

Regulation 253

SCHEDULE 23 Particulars in pharmacy records

1.  Paragraph 2 applies, subject to paragraph 3, where the sale or supply of a prescription only medicine is—

(a) in pursuance of a prescription given by—

(i) a doctor or dentist,

(ii) a supplementary prescriber,

(iii) a community practitioner nurse prescriber,

(iv) a nurse independent prescriber,

(v) an optometrist independent prescriber, or

(vi) a pharmacist independent prescriber; or

(b) under regulation 224 (emergency sale etc by pharmacist: prescriber unable to provide prescription).

2.  In such a case, the particulars referred to in regulation 253(2)(a) are—

(a) the date on which the prescription only medicine was sold or supplied;

(b) the name, quantity and, except where it is apparent from the name, the pharmaceutical form and strength of the prescription only medicine sold or supplied;

(c) the name and address of the person giving the prescription;

(d) the name and address of the person for whom the prescription only medicine was prescribed;

(e) the date on the prescription; and

(f) in relation to the sale or supply of a prescription only medicine under regulation 224 the date on which the prescription relating to that sale or supply is received.

3.  Where the sale or supply is in pursuance of a repeatable prescription and is not the first sale or supply in pursuance of that prescription, the particulars referred to in regulation 253(2)(a) are either—

(a) the date on which the prescription only medicine is sold or supplied and a reference to the entry in the record referred to in regulation 253(1) which was made in respect of the first sale or supply in pursuance of that prescription and which contains the particulars specified in paragraph 2; or

(b) the particulars specified in paragraph 2.

4.  Where the sale or supply of a prescription only medicine is a sale or supply under regulation 225 (emergency sale etc by pharmacist: at patient’s request), the particulars referred to in regulation 253(2)(a) are—

(a) the date on which the prescription only medicine was sold or supplied;

(b) the name, quantity and, except where it is apparent from the name, the pharmaceutical form and strength of the prescription only medicine sold or supplied;

(c) the name and address of the person requiring the prescription only medicine; and

(d) the nature of the emergency.

5.  Paragraph 6 applies where—

(a) the sale or supply of a prescription only medicine is by way of wholesale dealing and no order or invoice or copy of the order or invoice has been retained under regulation 224 or 225; or

(b) the sale or supply is one to which regulation 214(1) does not apply by reason of an exemption other than that in regulation 224 or 225.

6.  In such a case, the particulars referred to in regulation 253(2)(a) are—

(a) the date on which the prescription only medicine is sold or supplied;

(b) the name, quantity and, except where it is apparent from the name, the pharmaceutical form and strength of the prescription only medicine sold or supplied;

(c) the name and address and trade, business or profession of the person to whom the prescription only medicine is sold or supplied; and

(d) the purpose for which the prescription only medicine is sold or supplied.