4 Preliminary information to be supplied by local planning authority
1 The local planning authority shall, on receipt of the relevant notice, forthwith inform the Secretary of State and the appellant in writing of the name and address of any statutory party who has made representations to them; and the Secretary of State shall, as soon as practicable thereafter, inform the appellant and the local planning authority in writing of the name and address of any statutory party who has made representations to him.
2 This paragraph applies where—
(a) the Secretary of State has given to the local planning authority a direction restricting the grant of planning permission for which application was made; or
(b) in a case relating to listed building consent, the Commission has given a direction to the local planning authority pursuant to section 14(2) of the Listed Buildings Act as to how the application is to be determined; or
(c) the Secretary of State or any other Minister of the Crown or any government department, or any body falling within rule 11(1)(c), has expressed in writing to the local planning authority the view that the application should not be granted either wholly or in part, or should be granted only subject to conditions; or
(d) any person consulted in pursuance of a development order has made representations to the local planning authority about the application.
3 Where paragraph (2) applies, the local planning authority shall forthwith after the starting date inform the person concerned of the inquiry and, unless they have already done so, that person shall thereupon give the local planning authority a written statement of the reasons for making the direction, expressing the view or making the representations, as the case may be.
4 The local planning authority shall ensure that within 2 weeks of the starting date—
(a) the Secretary of State and the appellant have received a completed questionnaire and a copy of each of the documents referred to in it; and
(b) any—
(i) statutory party; and
(ii) other person who made representations to the local planning authority about the application occasioning the appeal,
have been notified that an appeal has been made and of the address to which and of the period within which they may make representations to the Secretary of State.