SCHEDULE 2 RULES OF PROCEDURE
Rule 3
1 In this Schedule, and in any rule where this Schedule applies to proceedings pursuant to that rule, unless the context otherwise requires—
“business day” means any day other than—
(a) a Saturday, Sunday, Christmas or Good Friday; or
(b) a bank holiday, that is to say, a day which is, or is to be observed as, a bank holiday, or a holiday, under the Banking and Financial Dealings Act 1971, in England and Wales,
1971 c. 80.
“directions appointment” means a hearing for directions under paragraph 4 below,
“file” means deposit with the justices' clerk,
“justices' clerk” has the meaning assigned to it by section 70 of the Justices of the Peace Act 1979 and includes any person who performs a justices' clerk’s functions by virtue of paragraph 12 below,
“leave” includes approval,
“note” includes a record made by mechanical or electronic means, and
“proceedings” means proceedings to which this Schedule applies.

2 Transfer of Proceedings
(1) Where—
(a) any proceedings are relevant proceedings within the meaning of section 93 of the Children Act 1989, and
1989 c. 41.
(b) the justices' clerk or the court receives a request in writing from the resident party that the proceedings be transferred to another magistrates' court,
the justices' clerk or court shall issue a certificate in the appropriate form, granting or refusing the request in accordance with any Order made by the Lord Chancellor under Part I of Schedule 11 to the Children Act 1989.
(2) Where a request is granted under paragraph (1) the justices' clerk shall send a copy of the certificate—
(a) to the resident party,
(b) to the Lord Chancellor’s Department, and
(c) to the magistrates' court to which the proceedings are to be transferred.
(3) Any consent given or refused by a justices' clerk in accordance with any Order made by the Lord Chancellor under Part I of Schedule 11 shall be recorded in writing by the justices' clerk at the time it is given or refused or as soon as practicable thereafter.

3 Service
(1) Where service of a document is required by this Schedule or by a rule where this Schedule applies to proceedings pursuant to that rule it may be effected, unless the contrary is indicated—
(a) if the person to be served is not known by the person serving to be acting by solicitor—
(i) by delivering it to him personally, or
(ii) by delivering it at, or by sending it by first-class post to, his residence or last known residence, or
(b) if the person to be served is known by the person serving to be acting by solicitor—
(i) by delivering the document at, or sending it by first-class post to, the solicitor’s address for service,
(ii) where the solicitor’s address for service includes a numbered box at a document exchange, by leaving the document at that document exchange or at a document exchange which transmits documents on every business day to that document exchange, or
(iii) by sending a legible copy of the document by facsimile transmission to the solicitor’s office.
(2) In this paragraph, “first-class post” means first-class post which has been pre-paid or in respect of which pre-payment is not required.
(3) A document shall, unless the contrary is proved, be deemed to have been served—
(a) in the case of service by first-class post, on the second business day after posting, and
(b) in the case of service in accordance with sub-paragraph (1)(b)(ii), on the second business day after the day on which it is left at the document exchange.
(4) In any proceedings where this Schedule, or a rule where this Schedule applies, requires a document to be served, the court or the justices' clerk may, without prejudice to any power under paragraph 4 below, direct that—
(a) the requirement shall not apply;
(b) the time specified by the rules for complying with the requirement shall be abridged to such extent as may be specified in the direction;
(c) service shall be effected in such manner as may be specified in the direction.

4 Directions
(1) The justices' clerk or the court may give, vary or revoke directions for the conduct of the proceedings, including—
(a) the timetable for the proceedings,
(b) varying the time within which or by which an act is required by this Schedule or by a rule where this Schedule applies to proceedings pursuant to that rule to be done,
(c) the service of documents, and
(d) the submission of evidence
and the justices' clerk shall, on receipt of an application or of any other document by which proceedings are commenced, consider whether such directions need to be given.
(2) Where the justices' clerk or a single justice who is holding a directions appointment considers, for whatever reason, that it is inappropriate to give a direction on a particular matter, he shall refer the matter to the court which may give any appropriate direction.
(3) Directions under sub-paragraph (1) may be given, varied or revoked either—
(a) of the justices' clerk’s or the court’s own motion having given the resident party an opportunity to attend and be heard or to make written representations, or
(b) on the written request of either party specifying the direction which is sought.
(4) On receipt of a request under sub-paragraph (3)(b) the justices' clerk shall—
(a) make the direction sought, or
(b) fix a date for a hearing to consider the request.

5 Timing of Proceedings
(1) Any period of time fixed by this Schedule or by a rule where this Schedule applies to proceedings pursuant to that rule, or by any order or direction, for doing any act shall be reckoned in accordance with this rule.
(2) Where the period, being a period of 7 days or less, would include a day which is not a business day, that day shall be excluded.
(3) Where the time fixed for filing a document with the justices' clerk expires on a day on which the justices' clerk’s office is closed, and for that reason the document cannot be filed on that day, the document shall be filed in time if it is filed on the next day on which the justices' clerk’s office is open.
(4) Where this Schedule or a rule where this Schedule applies to proceedings pursuant to that rule provides a period of time within which or by which a certain act is to be performed in the course of relevant proceedings, that period may not be extended otherwise than by a direction of the justices' clerk or the court under paragraph 4(1) above.
(5) At the—
(a) transfer to a court of proceedings,
(b) postponement or adjournment of any hearing or directions appointment in the course of relevant proceedings, or
(c) conclusion of any such hearing or directions appointment other than one at which the proceedings are determined, or so soon thereafter as is practicable,
the justices' clerk or the court shall—
(i) fix a date upon which the proceedings shall come before the justices' clerk or the court again for such purposes as the justices' clerk or the court directs, which date shall, where paragraph (a) applies, be as soon as possible after the transfer, and
(ii) give notice to the resident party of the date so fixed.

6 Attendance at directions appointment and hearing
(1) The resident party shall attend a directions appointment of which he has been given notice in accordance with paragraph 4 above unless the justices' clerk or the court otherwise directs.
(2) Where at the time and place appointed for a hearing or directions appointment the resident party does not appear the justices' clerk or the court shall not proceed with the hearing or appointment unless—
(a) the proceedings relate to an application filed by the resident party, or
(b) the court is satisfied that the resident party has received reasonable notice of the hearing or appointment.
(3) Where at the time and place appointed for a hearing or directions appointment the non-resident party does not appear the court may proceed with the hearing or appointment where the proceedings relate to an order or application sent by the Lord Chancellor to the court under the Act.
(4) Nothing in this Schedule shall be taken as preventing either party from appearing at any hearing or directions appointment.

7 Documentary evidence
(1) A party shall file, at or by such time as the justices' clerk or the court directs or, in the absence of a direction, before the hearing or appointment—
(a) written statements of the substance of the oral evidence which he intends to adduce at a hearing or a directions appointment, which shall—
(i) be dated,
(ii) be signed by the person making the statement,
(iii) contain a declaration that the maker of the statement believes it to be true and understands that it may be placed before the court, and
(iv) show in the top right-hand corner of the first page—
(a) the initials and surname of the person making the statement,
(b) the number of the statement in relation to the maker,
(c) the date on which the statement was made, and
(d) the party on whose behalf it is filed, and
(b) copies of any documents upon which he intends to rely at a hearing or a directions appointment.
(2) A party may, subject to any direction of the justices' clerk or the court about the timing of statements under this rule, file a statement which is supplementary to a statement served under sub-paragraph (1).
(3) Where a non-resident party files a statement or document under this rule, he shall also file a copy of it for service on the resident party; and the justices' clerk shall on receipt of that copy serve it on the resident party.
(4) At a hearing or directions appointment a party may not without the leave of the justices' clerk, in the case of a directions appointment, or the court—
(a) adduce evidence, or
(b) seek to rely on a document,
in respect of which he has failed to comply with the requirements of sub-paragraphs (1) and, where applicable, (3).

8 Amendment
(1) A party amending a document shall file the amended document with the justices' clerk; and the amendments shall be identified.
(2) Paragraph 7(3) above applies to an amended document filed under this paragraph.

9 Oral Evidence
The justices' clerk or the court shall keep a note of the substance of any oral evidence given at a hearing or directions appointment.

10 Hearing
(1) Before the hearing, the justice or justices who will be dealing with the case shall read any documents which have been filed under paragraph 7 above in respect of the hearing.
(2) The justices' clerk at a directions appointment, or the court at a hearing or directions appointment, may give directions as to the order of speeches and evidence.
(3) After the final hearing, the court shall make its decision as soon as is practicable.
(4) Before the court makes an order or refuses an application, the justices' clerk shall record in writing—
(a) the names of the justice or justices constituting the court by which the decision is made, and
(b) in consultation with the justice or justices, the reasons for the court’s decision and any findings of fact.
(5) After the court announces its decision, the justices' clerk shall as soon as practicable make a record in writing of any order.
(6) Where, under subsection (4) of section 7 of the Domestic Proceedings and Magistrates' Courts Act 1978, a court decides to treat an application under section 7 as if it were an application for an order under section 2 of that Act, the court shall indicate orally which of grounds (a) and (b) in that subsection it considers applicable and a memorandum of that decision and the grounds therefor shall be entered in the court’s register.
1978 c. 22.

11 Confidentiality of documents
(1) No document, other than a record of an order, held by the court and relating to any proceedings shall be disclosed, other than to—
(a) a party,
(b) the legal representative of a party,
(c) the Lord Chancellor’s Department, or
(d) the Legal Aid Board,
without leave of the justices' clerk or the court.

12 Delegation by justices' clerk
(1) In this paragraph, “employed as a clerk in court” has the same meaning as in rule 2(1) of the Justices' Clerks (Qualifications of Assistants) Rules 1979.
S.I. 1979/570 amended by S.I. 1980/1897.
(2) Anything authorised to be done by, to or before a justices' clerk under this Schedule or under a rule to which this Schedule applies may be done instead by, to or before a person employed as a clerk in court where that person is appointed by the magistrates' courts committee to assist him and where that person has been specifically authorised by the justices' clerk for that purpose.
(3) Any authorisation by the justices' clerk under sub-paragraph (2) shall be recorded in writing at the time the authority is given or as soon as practicable thereafter.

13 Application of section 97 of the Magistrates' Courts Act 1980
(1) Subject to sub-pararaph (2) below, section 97 of the Magistrates' Courts Act 1980 shall apply to proceedings to which this Schedule applies as it applies to a hearing of a complaint under that section.
(2) The power of a justice under section 97 of that Act to issue a witness summons may be exercised by a justices' clerk.