Applications and procedure

The application
8. (1) Any application must be made in writing to the scheme administrator in such format as the scheme administrator may approve.
(2) An application must contain or be accompanied by such information or other material as the scheme administrator may reasonably require for the purposes of enabling the scheme administrator to determine whether the applicant is eligible under section 2 or 3 of the Act for a payment under the scheme.
(3) The scheme administrator may, in particular, require an applicant to provide the information or other material which is specified in Part 1 of Schedule 3 to these Regulations.
(4) Part 2 of Schedule 3 sets out the key issues that must be addressed by the information and other material required under Part 1 of that Schedule.
(5) The scheme administrator may require the applicant to provide evidence in support of the application, including in particular evidence dealing with matters specified in Part 3 of Schedule 3.
(6) Unless paragraph (7) applies, the application must also contain a statement signed by the applicant that the applicant believes the matters stated as facts in the application to be true.
(7) Where the applicant is unable to sign the statement on account of the applicant’s physical or mental condition, a person other than the applicant may sign the statement on the application stating that the person who signs it believes the matters stated as facts in the application to be true.

Time limit for making an application
9. (1) The application by a person applying on the basis that they are eligible under section 2 of the Act (eligible people with diffuse mesothelioma) must be sent so that it is received by the scheme administrator—
(a) before the end of the day that is 3 years after the date on which the applicant was first diagnosed with diffuse mesothelioma; or
(b) if the applicant was diagnosed with diffuse mesothelioma on or after 25th July 2012 but before these Regulations came into force, before the end of the day that is 3 years after the day on which these Regulations came into force.
(2) The application by a person applying on the basis that they are eligible under section 3 of the Act (eligible dependants) must be sent so that it is received by the scheme administrator—
(a) before the end of the day that is 3 years after the date on which the person with diffuse mesothelioma was first diagnosed with the disease; or
(b) if the person with diffuse mesothelioma died on or after 25th July 2012 but before these Regulations came into force, before the end of the day that is 3 years after the day on which these Regulations came into force.
(3) The scheme administrator may extend the time limits in paragraph (1) or (2) by a further period where the scheme administrator considers that there was good reason for the failure to make the application before the end of the periods mentioned in those paragraphs and for any delay since then in making the application.

Power of scheme administrator to obtain additional documents or evidence
10. Before making a determination of an application, the scheme administrator may—
(a) in accordance with regulation 11, request an applicant to provide such additional documents or evidence in support of the application as the scheme administrator may reasonably require for the purposes of determining the application;
(b) in accordance with regulation 13, request a person other than the applicant to provide specified documents where it appears to the scheme administrator that the document is reasonably required for the purposes of determining the application.

Request to applicants to provide additional documents or evidence
11. (1) A request for any additional documents or evidence (“requested material”) which is made under regulation 10(a) must—
(a) be made in writing; and
(b) specify such period, which must not be less then 14 days from the date of the written request, as is reasonable in all the circumstances within which the requested material is to be provided.
(2) Where any requested material is not provided within the specified period, the scheme administrator must—
(a) send a written notice to the applicant reminding the applicant of the request; and
(b) specify a further reasonable period, which must not be less than 7 days from the date of the written notice, within which the requested material is to be provided.
(3) On the expiry of that further period, the scheme administrator must determine the application on the basis of all the information relating to the application which is then before the scheme administrator whether or not the requested material has been provided.
(4) Any material which the scheme administrator receives after the application is determined is to be treated as a request made by the applicant for a review of the determination under regulation 21.
(5) If, in all the circumstances, the scheme administrator is satisfied that it is appropriate to do so, the scheme administrator may meet the reasonable costs of the applicant which are incurred in obtaining any requested material.

Duty of applicants
12. (1) As soon as reasonably practicable, an applicant must inform the scheme administrator of—
(a) any matter that comes to the applicant’s attention which may be relevant to the question whether the applicant is eligible under section 2 or 3 of the Act for a payment under the scheme; and
(b) any change in the applicant’s address for correspondence.
(2) An applicant must, so far as reasonably practicable, provide any other assistance to the scheme administrator which the scheme administrator requests in connection with the consideration of the application.

Request to third parties to provide documents
13. (1) A request which is made under regulation 10(b) for a person other than the applicant to provide any document may be made following a request made by an applicant to the scheme administrator or on the scheme administrator’s own initiative.
(2) The request must be made in writing and must specify—
(a) the document or documents to be produced; and
(b) such period, which must not be less than 14 days from the date of the written request, as is reasonable in all the circumstances within which any specified document is to be produced.
(3) Where any requested document is not produced within the specified period, the scheme administrator must—
(a) send a written notice to the person reminding the person of the request; and
(b) specify a further reasonable period, which must not be less than 7 days from the date of the notice, within which the requested document is to be produced.
(4) The scheme administrator may apply to the court for an order under paragraph (5) where the person has failed to produce a requested document within the further period referred to in paragraph (3).
(5) A court may make an order requiring a person to produce any document requested if it considers it appropriate to do so.
(6) “Court” means—
(a) in England and Wales or Northern Ireland a county court or the High Court, or
(b) in Scotland the sheriff or the Court of Session.

Withdrawal of an application by person with diffuse mesothelioma
14. An application which is made by a person with diffuse mesothelioma may be withdrawn by the applicant at any time before a payment under the scheme is made to the applicant.

Notice for a person to cease to be an eligible dependant
15. (1) For the purposes of section 3(3) of the Act (which makes provision for a person who does not want a payment under the scheme to cease to be an eligible dependant), notice is given by a person in accordance with the scheme if it is given in writing to the scheme administrator at any time before a payment under the scheme is made to that person.
(2) On receipt of a notice sent by a person in accordance with paragraph (1), the scheme administrator must send a written acknowledgement to the person confirming receipt of the notice.