SCHEDULELicensing conditions
PART 1Conditions for the licensee
Condition 1: Attendance of a veterinary surgeon1
1
A veterinary surgeon must be in attendance throughout the duration of a race, trial or sales trial and before a race, trial or sales trial in order to undertake the inspections required under sub-paragraph (2).
2
Before any race, trial or sales trial—
a
an attending veterinary surgeon must inspect every greyhound intended to run in that race, trial or sales trial; and
b
the operator must remove from a race, trial or sales trial any greyhound which the attending veterinary surgeon has ruled unfit to run.
3
An operator must ensure that a register of attendance of veterinary surgeons is kept at the track, recording—
a
the date of the race, trial, or sales trial; and
b
the name, Royal College of Veterinary Surgeons membership number and signature of the attending veterinary surgeon.
4
The attending veterinary surgeon must attest in the register that, before each race, trial or sales trial, they inspected every greyhound which took part.
5
The information referred to in sub-paragraphs (3) and (4) must be kept for at least 3 years from the date of the race, trial or sales trial.
Condition 2: Facilities for the attending veterinary surgeon2
1
The attending veterinary surgeon must have access to—
a
either a room or a mobile facility which—
i
is clean and has walls and floors with an impervious and easily cleanable surface;
ii
is lockable;
iii
is well lit;
iv
has heating and ventilation;
v
has hot and cold running water;
vi
has an examination table suitable for examining greyhounds;
vii
has a lockable cupboard suitable for the storage of veterinary medicines;
viii
has a fridge suitable for the storage of veterinary medicines; and
ix
is located close enough to the area where a race or trial or sales trial is being undertaken to allow quick access in the case of an emergency;
b
a freezer suitable for the storage of a greyhound carcase; and
c
a kennel, which complies with the operator’s requirements in relation to kennels and which is within reasonable proximity to the room or mobile facility used for emergency veterinary cases.
2
The facilities described in sub-paragraph (1) must be for the sole use of the attending veterinary surgeon—
a
at all times, in the case of a room; or
b
whenever the veterinary surgeon’s attendance is required under condition 1, in the case of a mobile facility, freezer and kennel.
Condition 3: Kennels3
1
On and after 6th April 2013 kennels must be provided for at least 20% of the total number of greyhounds which are present at the track at any one time for the purpose of taking part in a race or trial.
2
Each kennel must—
a
if installed after the date on which these Regulations come into force, be at a minimum 136cm long, 87cm wide and 110cm high internally;
b
be occupied by no more one than one greyhound;
c
have walls and floors with a cleanable surface;
d
be cleaned between use by individual dogs;
e
have a comfortable area for a greyhound to lie;
f
be adequately lit to allow the safe examination and handling of a greyhound;
g
allow a greyhound to be observed when inside;
h
be constructed so as to minimise any risk of injury to a greyhound;
i
have a regular flow of clean air, whether by natural or artificial means, to allow sufficient ventilation for a greyhound;
j
have an ambient temperature suitable for dogs just raced; and
k
be disinfected and dried between days on which races, trials or sales trials take place.
Condition 4: Identification of greyhounds taking part in races or trials4
1
An operator may only permit a greyhound to enter a race or a trial if it has been checked to ensure that—
a
if the greyhound was born on or after the date on which these Regulations come into force, it is identified with an earmark in accordance with this paragraph; and
b
it is identified with a microchip in accordance with this paragraph.
2
The earmark referred to in sub-paragraph (1)(a) must—
a
be a tattoo of a unique number located on the inside of the ear pinnae; and
b
be registered on a database which the operator reasonably believes meets the requirements set out in Part 2 of this Schedule.
3
The microchip referred to in sub-paragraph (1)(b) must—
a
have a unique number;
b
comply with either ISO standard 11784:1996 or Annex A to ISO standard 11785:1996 of the International Standards Organisation’s standards for microchips13; and
c
be registered on a database in relation to which the operator reasonably believes the requirements set out in Part 2 of this Schedule are met.
Condition 5: Record of greyhounds taking part in races or trials5
1
An operator must ensure that the following details are recorded in relation to all greyhounds entering a race or a trial at the track—
a
the name and address of the owner;
b
the name and address of the trainer;
c
number on the tattoo if any and microchip; and
d
the database on which the greyhound’s details are recorded.
2
Unless the greyhound is entered for a race or trial by a person carrying photographic identity issued to owners or trainers and their employees by a body meeting the conditions set out in regulation 3(2), the operator must require owners to produce—
a
a photographic means of identification as proof of their name and address each time a greyhound belonging to them is entered in a race or trial at that track for the first time under their ownership, and a copy of the means of identification for the operator’s records, and
b
proof that they are registered as owner of that greyhound on a database which the operator reasonably believes meets the requirements set out in Part 2 of this Schedule,
and must require trainers to produce a photographic means of identification as proof of their name and address each time a greyhound which is currently trained by them is entered in a race or trial at that track for the first time, and a copy of the means of identification for the operator’s records.
3
The details referred to in sub-paragraph (1) must be kept by the operator for at least 10 years from the date of the race.
4
The copies of means of identification referred to in sub-paragraph (2) must be kept for at least the duration of the operator’s licence.
Condition 6: Injury records in relation to races, trials and sales trials6
1
When a greyhound is injured when participating in a race, trial or sales trial the attending veterinary surgeon must make a record which the operator must keep at the track, setting out—
a
the nature of the injury sustained;
b
either the microchip number or tattoo number of the greyhound if the greyhound is microchipped or tattooed;
c
details of any treatment administered to the greyhound;
d
the distance of the race, trial or sales trial in which the injury occurred; and
e
the date of the injury.
2
The information referred to in sub-paragraph (1) must be kept for at least 10 years from the date of the injury.
PART 2Databases
Contents of database7
1
The database must contain the following information in relation to each greyhound registered—
a
the name and address of the owner, or owners where there is joint ownership;
b
a contact telephone number for each owner;
c
the name of the greyhound;
d
the microchip or tattoo number;
e
a record that the breed of dog is greyhound;
f
the sex of the greyhound;
g
the year of birth of the greyhound; and
h
a reference to any other greyhounds registered under the owner’s name on the database.
2
The database operator must record or update this information within 5 working days of receipt of the information.
3
For the purposes of paragraphs 7 and 9, “working day” means any day other than a Saturday, a Sunday, Christmas Day, Good Friday or a day which in England is a bank holiday under the Banking and Financial Dealings Act 197114.
Accuracy8
The database operator must have in place a checking system to ensure that any information inputted is accurate.
Access to information9
1
The database operator must use their best endeavours to ensure that they—
a
answer all telephone calls received in normal working hours on all working days;
b
provide the information in paragraph 7 free of charge to authorised third parties during all normal working hours where requested; and
c
where the database operator charges for responding to a telephone call, charge a reasonable rate for the call.
2
For the purposes of sub-paragraph (1)(a) and (b) “normal working hours” means the hours between 9am and 5pm.
3
For the purposes of sub-paragraph (1)(b), “authorised third parties” means—
a
any constable;
b
any representative of the Secretary of State; or
c
any representative of the local authority.
Provision of information for owners registered on database10
The following must be provided by a database operator to an owner who has a greyhound registered on the database—
a
full and up-to-date telephone, address and e-mail contact details of the database; and
b
information on the procedure the owner should follow if their greyhound goes missing.
Contingency provisions11
The database operator must—
a
have adequate computer software and hardware to store the information in the database;
b
maintain a secure electronic backup of all of the information stored in the database; and
c
make provisions for the transfer of the information contained in the database to another database operator if the database ceases to operate.