Synodical Government Measure 1969 No. 2

SCHEDULES

SCHEDULE 3 E Church Representation Rules

Modifications etc. (not altering text)

C1 Sch. 3 modified by Cathedrals Measure 1963 (No. 2), s. 12(3) (as substituted (1.6.1992) by Church of England (Miscellaneous Provisions) Measure 1992 (No. 1), s. 17(1), Sch. 3 para. 10;Instrument dated 27.5.1992 made by Archbishops of Canterbury and York.

Sch. 3 modified (30.6.1999) by 1999 No. 1, ss. 12(4), 38(2)(3) (with ss. 33, 37, 38(5)(6))

APPENDIX I E

section 1 E

F1 APPLICATION FOR ENROLMENT ON CHURCH ELECTORAL ROLE E

Textual Amendments

F1 Sch. 3 Appendix 1 s. 1 substituted (1.1.1995) by virtue of S.I. 1994/3118, para. 52

SECTION 2 E FORM OF NOTICE OF REVISION OF CHURCH ELECTORAL ROLL

Diocese of

Parish of

*NOTE—The Revision must be completed not less than 15 days or more than 28 days before the Annual Parochial Church Meeting.

Notice is hereby given that the Church Electoral Roll of the above parish will be revised by the Parochial Church Council,* beginning on the day of 19 and ending on , the day of 19 After such Revision, a copy of the Roll will forthwith be exhibited [F2 for not less than 14 days] on, or near to, the principal door of the Parish Church for inspection.

Textual Amendments

F2 Words inserted by S.I. 1989/2094, para. 17(1)

F3 . . .

Textual Amendments

F3 Sch. 3 Appendix I s. 2: Paragraph beginning “Under the Church Representation Rules” omitted (1.1.1995) by vitue of S.I. 1994/3118, para. 53.

[F4 Under the Church Representation Rules any persons are entitled to have their names entered on the roll, if they—

Textual Amendments

F4 Sch. 3 Appendix I s. 2: Paragraph beginning “Under the Church Representation Rules” inserted (1.1.1995) by S.I. 1994/3118, para. 53.

(i) are baptized and aged 16 or over;

(ii) have signed a form of application for enrolment;

and either

(iii) are members of the Church of England or of any Church in communion with the Church of England being resident in the parish or (not being resident in the parish) having habitually attended public worship in the parish during the six months prior to the application for enrolment; or;

(iv) are members in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity declaring themselves to be also members of the Church of England and having habitually attended public worship in the parish during the period of six months prior to enrolment.]

. . . F5

Textual Amendments

F5 Words repealed by S.I. 1973/1865, para. 32(b)

[F6 Forms of application for enrolment can be obtained from the undersigned. In order to be entitled to attend the annual parochial church meeting and to take part in its proceedings, forms of application for enrolment must be returned by the date shown above for the ending of the revision of the Church Electoral Roll by the Parochial Church Council.]

Textual Amendments

F6 Words substituted by S.I. 1989/2094, para. 17(2)

Any error discovered in the Roll should at once be reported to the undersigned.

*Not less than 14 days notice must be given.	Dated this*........................ day of.................... 19.....
	[F7 Church]Electoral Roll Officer
	Address

Textual Amendments

F7 Word inserted by S.I. 1973/1865, para. 32(c)

[F8 In this Notice “parish” means an ecclesiastical parish.]

Textual Amendments

F8 Note inserted by S.I. 1984/1039, para. 29(2)

SECTION 3 E FORM OF NOTICE OF PREPARATION OF NEW ROLL

Diocese of

Parish of

*NOTE—The new roll must be completed not less than 15 days or more than 28 days before the Annual Parochial Church Meeting.	Notice is hereby given that under the Church Representation Rules a new Church Electoral Roll is being prepared. All persons who wish to have their names entered on the new Roll, whether their names are entered on the present Roll or not, are requested to apply for enrolment . . . F9 not later than
	The new roll will come into operation on
	[F10 The new Roll shall be published for not less than 14 days. Forms of application for enrolment can be obtained from the undersigned. In order to be entitled to attend the annual parochial church meeting and to take part in its proceedings, forms of application for enrolment must be returned by the earlier of the dates given above.]

Textual Amendments

F9 Words repealed by S.I. 1989/2094, para. 17(3)

F10 Words substituted by S.I. 1989/2094, para. 17(4)

F11 . . .

Textual Amendments

F11 Sch. 3 Appendix I s. 3: Paragraph beginning “Under the Church Representation Rules” omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 53.

[F12 Under the Church Representation Rules any persons are entitled to have their names entered on the roll, if they—

Textual Amendments

F12 Sch. 3 Appendix I s. 3: Paragraph beginning “Under the Church Representation Rules” inserted (1.1.1995) by S.I. 1994/3118, para. 53.

(i) are baptized and aged 16 or over;

(ii) have signed a form of application for enrolment;

and either

(iii) are members of the Church of England or of any Church in communion with the Church of England being resident in the parish or (not being resident in the parish) having habitually attended public worship in the parish during the six months prior to the application for enrolment; or;

(iv) are members in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity declaring themselves to be also members of the Church of England and having habitually attended public worship in the parish during the period of six months prior to enrolment.]

. . . F13

Textual Amendments

F13 Words repealed by S.I. 1973/1865, para. 32(b)

Any error discovered on the Roll should at once be reported to the undersigned.

Dated this.......................day of 19.....

[F14 Church]Electoral Roll Officer

Textual Amendments

F14 Word inserted by S.I. 1973/1865, para. 32(c)

Address

[F15 In this Notice “parish” means an ecclesiastical parish.]

Textual Amendments

F15 Note inserted by S.I. 1984/1039, para. 29(2)

SECTION 4 E NOTICE OF ANNUAL PAROCHIAL CHURCH MEETING

Parish of

The Annual Parochial Church Meeting will be held in

on day of

at

For the election of Parochial representatives of the laity as follows:—

[F16 *To the Deanery Synod representatives.]

Textual Amendments

F16 Entries transferred by S.I. 1973/1865, para. 33(2).

[F16 To the Parochial Church Council representatives.]

F17 . . . [F18 For the appointment of Sidesmen].

Textual Amendments

F17 Sch. 3 Appendix I s. 4: Words omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 54.

F18 Sch. 3 Appendix I s. 4: Words inserted (1.1.1995) by S.I. 1994/3118, para. 54.

For the consideration of:—

F19 . . .

[F20 (a) A report on changes in the Roll since the last annual parochial church meeting.]

(b) An Annual Report of the proceedings of the Council;

(c) An Annual Report on the financial affairs of the parish;

(d) The audited Accounts of the Council for the year ending on the 31st December immediately prceding the meeting;

(e) An audited Statement of the funds and property of the Council;

(f) A Report upon the fabric, goods and ornaments of the church or churches of the parish;

(g) A Report on the proceedings of the Deanery Synod; and other matters of parochial or general Church interest.

Textual Amendments

F19 Sch. 3 Appendix I s. 4 para. (a) omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 55.

F20 Sch. 3 Appendix I s. 4 para. (a) inserted (1.1.1995) by S.I. 1994/3118, para. 55.

[F21 Notes]

Textual Amendments

F21 Words in Sch. 3 Appendix I S. 4 inserted (1.1.1995) by S.I. 1994/3118, para. 55.

[F22 1] All persons whose names are entered upon the Church Electoral Roll of the parish (and such persons only) are entitled to vote at the election of parochial representatives of the laity.

Textual Amendments

F22 Sch. 3 Appendix I s. 4: paragraph beginning “All persons” numbered (1.1.1995) as 1 by S.I. 1994/3118, para. 55.

F23 . . .

Textual Amendments

F23 Para. repealed by S.I. 1973/1865, para. 33(3).

F24 . . .

Textual Amendments

F24 Sch. 3 Appendix I s. 4: Paragraphs beginning “Subject to” omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 56.

F24 . . .

F25 . . .

Textual Amendments

F25 Sch. 3 Appendix I s. 4: Paragraph beginning “Any person” omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 56.

[F26 2. Subject to the provisions of rule 12(2)(c), a person is qualified to be a parochial representative of the laity if-.

Textual Amendments

F26 Sch. 3 Appendix I s. 4: Paras. 2, 3 inserted (1.1.1995) by S.I. 1994/3118, para. 56.

(a) his name is entered on the church electoral roll of the parish;

(b) he is an actual communicant which means that he has received Communion according to the use of the Church of England or of a Church in communion with the Church of England at least three times during the twelve months preceding the date of the election; and

(c) he is of eighteen years or upwards (for election to the deanery synod) or of sixteen years or upwards (for election to the parochial church council).

3. Any person whose name is on the electoral roll may be appointed as a sidesman.]

[F27 [F28 4.]] ** A scheme is in operation in this parish which provides that any person entitled to vote in the elections of parochial representatives of the laity to the parochial church council or to the deanery synod or to both that council and that synod may make application on the appropriate form to the undersigned for a postal vote. The completed form must be received before the commencement of the Annual Parochial Church Meeting.

Textual Amendments

F27 Words inserted by S.I. 1989/2094, para. 17(5).

F28 Sch. 3 Appendix I s. 4: Paragraph beginning “A scheme” numbered (1.1.1995) as 4. by S.I. 1994/3118, para. 56.

** This paragraph should be deleted if no scheme for postal voting is in operation in the parish.

Signed

**Minister of the parish

**Include where applicable.

**Or “Vice-Chairman of the Parochial Church Council” as the case may be (see rule 6(3) of the Church Representation Rules).

[F29 In this Notice “parish” means an ecclesiastical parish.]

Textual Amendments

F29 Note inserted by S.I. 1984/1039, para. 29(2)

[F30 SECTION 4A E APPLICATION FOR A POSTAL VOTE

Textual Amendments

F30 Section 4A inserted by S.I. 1989/2094, para. 17(6)

Parish of

I (Full Christian name and surname)

of (Full postal address)

declare that my name is entered on the church electoral roll of the above parish and I hereby make application for a postal vote in any elections to which postal voting applies to be held at the forthcoming annual parochial church meeting for the parish. The voting paper should be sent or delivered to me at the above address OR *at the following address

Dated ............................19

Signed

*delete as appropriate]

SECTION 5 E NOTICE OF ELECTION TO HOUSE OF CLERGY OR HOUSE OF LAITY OF DIOCESAN SYNOD

Diocese of

Deanery of

1 E An election of......... members of the House of Clergy/Laity of the Diocesan Synod will be held in the above Deanery on

2 E Candidates must be nominated and seconded by qualified electors on forms to be obtained from

[F31 All members, other than co-opted members F32 . . ., of the House of Clergy/Laity of the deanery synod are qualified electors.]

Textual Amendments

F31 Para. inserted by S.I. 1973/1865, para. 34

F32 Words in Sch. 3 Appendix I s. 5 para. 2 omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 51.

[F33 3 E The election will be decided by simple majority/ [F34 the single transferable vote.]]

Textual Amendments

F33 S. 5(3) inserted by S.I. 1980/178, para. 18(4)

F34 Words substituted by S.I. 1984/1039, para. 29(3)

[F35 4] E Nominations must be received by no later than 12 o’clock (noon) on

Date

Presiding Officer.

Textual Amendments

F35 S. 5(4) (originally 5(3)) renumbered by S.I. 1980/178, para. 18(4)

SECTION 6 E FORM OF NOMINATION TO THE HOUSE OF CLERGY OR HOUSE OF LAITY OF THE DIOCESAN SYNOD

Diocese of

Deanery of

Election of members of the House of Clergy/Laity of the Diocesan Synod

We the undersigned, being qualified electors, hereby nominate the following person as a candidate at the election in the above Deanery.

Surname	[F36 Christian Names]	Address . . . F37	[F38 Year for Birth]

Textual Amendments

F36 Words substituted by S.I. 1973/1865, para. 35

F37 Words repealed by S.I. 1989/2094, para. 17(7)

F38 Sch. 3 Appendix I s. 6: Column headed “Year for Birth” inserted (1.1.1995) by S.I. 1994/3118, para. 58.

Proposer’s signature

Proposer’s full name

Address

Seconder’s signature

Seconder’s full name

Address

I, the above named hereby signify my willingness to serve as a member of the House of Clergy/Laity of the Diocesan Synod if elected.

Candidate’s signature

Note: This nomination must be sent to

so as to be received no later than 12 noon on

[F39 All members, other than co-opted members F40 . . ., of the House of Clergy/Laity of the deanery synod are qualified electors]

Textual Amendments

F39 Para. inserted by S.I. 1973/1865, para. 35

F40 Words in Sch. 3 Appendix I s. 6 omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 56.

SECTION 7 E FORM OF VOTING PAPER FOR ELECTIONS TO THE HOUSE OF CLERGY OR THE HOUSE OF LAITY OF THE DIOCESAN SYNOD

Diocesan Synod

Election of members of the House of Clergy/Laity

Deanery of

members to be elected.

Voting Paper

Candidates’ names, addresses [F41 and year of birth] . . . F42	Mark your vote in this column

Textual Amendments

F41 Words in Sch. 3 Appendix I s. 7 inserted (1.1.1995) by S.I. 1994/3118, para. 59.

F42 Words repealed by S.I. 1989/2094, para. 17(8)

[F43 Guidance to Voters]

Textual Amendments

F43 Words substituted by S.I. 1984/1039, para. 29(4)

1. This voting paper must be signed [F43 and the full name written on the reverse].

2. You have as many votes as there are members to be elected.

3. You may not give more than one vote to any one candidate.

4. You vote by placing an “X” opposite the name(s) of the candidate(s) of your choice.

5. If you inadvertently spoil your voting paper you may return it to the Presiding Officer who will give you another paper.

6. This voting paper duly [F43 completed on the reverse thereof] must be delivered (by post or otherwise) to

so as to arrive by no later than

[F44 (To be printed on back of form)]

Textual Amendments

F44 Words inserted by S.I. 1980/178, para. 18(5)

Signature of Voter

Full name

Address

[F45 SECTION 8] E FORM OF VOTING PAPER FOR ELECTION TO THE HOUSE OF CLERGY OR THE HOUSE OF LAITY OF THE DIOCESAN SYNOD

Textual Amendments

F45 Form inserted by S.I. 1980/178, para. 18(6), Sch.

Diocesan Synod

Election of members of the House of Clergy/Laity

Deanery of

members to be elected.

Voting Paper

Candidates’ names, addresses [F46 and year of birth] . . . F47	Mark your vote in this column

Textual Amendments

F46 Words in Sch. 3 Appendix I s. 8 inserted (1.1.1995) by S.I. 1994/3118, para. 59.

F47 Words repealed by S.I. 1989/2094, para. 17(8)

[F48 Guidance to Voters]

Textual Amendments

F48 Words substituted by S.I. 1984/1039, para. 29(5)

1. This voting paper must be signed and the full name written on the reverse.

2. Use your single transferable vote by entering “1” against your first preference, and if desired, “2” against your second preference, “3” against your third preference, and so on as far as you wish. The sequence of your preferences is crucial. NO CROSS should be used.

3. You should continue to express preferences for as long as you are able to place successive candidates in order. A later preference is considered only if an earlier preference either has a surplus above the quota (the minimum number required to guarantee election) or has been excluded because of insufficient support.

4. The numbering of your preferences must be consecutive and given to different candidates. Remember that your making a second or subsequent preference cannot affect the chances of any earlier preference.

5. If you inadvertently spoil your voting paper you may return it to the Presiding Officer who will give you another paper.

6. The voting paper duly completed on the reverse thereof must be delivered (by post or otherwise) to

so as to arrive by no later than

(to be printed on back of form)	Signature of Voter
	Full name
	Address