Synodical Government Measure 1969

APPENDIX I E

section 1 E

[F1 APPLICATION FOR ENROLMENT ON CHURCH ELECTORAL ROLL E

(Full Christian name and surname)

I

(Full postal address)

of

am baptised and am a member of the Church of England or of a Church in communion with it. I am [F2 sixteen]years or over and am either resident in the parish or [F3 a habitual attender at] public worship there for at least the past six months.

I apply for entry on the church electoral roll of the parish of

Signed

Date

Notes

1.The only Churches at present in communion with the Church of England are other Anglican Churches and certain foreign Churches. Members of other Churches in England are usually admitted to communion as individuals, but their Churches are not yet in communion with the Church of England. Such persons would naturally take part in the government of their own Churches.

2.Every six years a new roll is prepared and those on the previous roll are informed so that they can re-apply. If you are not resident in the parish but were on the roll as an habitual worshipper and have been prevented by sickness or absence or other essential reason from worshipping for the past six months, you may write “would” before “have habitually attended” in the form and add “but was prevented from doing so because” and then state the reason.

3.If you have any problems over this form, please approach the clergy or lay people responsible for the parish, who will be pleased to help you.]

4.In this form “parish” means an ecclesiastical parish.

Textual Amendments

F1 Form substituted by S.I. 1973/1865, para. 31

F2 Word substituted by S.I. 1980/178, para. 18(1)

F3 Words substituted by S.I. 1984/1039, para. 29(1)

SECTION 2 E FORM OF NOTICE OF REVISION OF CHURCH ELECTORAL ROLL

Diocese of

Parish of

*NOTE—The Revision must be completed not less than 15 days or more than 28 days before the Annual Parochial Church Meeting.

Notice is hereby given that the Church Electoral Roll of the above parish will be revised by the Parochial Church Council,* beginning on the day of 19 and ending on , the day of 19 After such Revision, a copy of the Roll will forthwith be exhibited [F4 for not less than 14 days] on, or near to, the principal door of the Parish Church for inspection.

Textual Amendments

F4 Words inserted by S.I. 1989/2094, para. 17(1)

Under the Church Representation Rules any persons are entitled to have their names entered on the roll, if they:—

(i) are baptised,

(ii) are members of the Church of England or [F5 of any Church in communion with the Church of England].

(iii) are [F6 sixteen]or over,

Textual Amendments

F5 Words substituted by S.I. 1973/1865, para. 32(a)

F6 Word substituted by S.I. 1980/178, para. 18(2)

(iv) are resident in the parish, or, not being resident in the parish, have habitually attended public worship in the parish during the six months before the date of application for enrolment, and

(v) have signed a form of application for enrolment.

. . . F7

Textual Amendments

F7 Words repealed by S.I. 1973/1865, para. 32(b)

[F8 Forms of application for enrolment can be obtained from the undersigned. In order to be entitled to attend the annual parochial church meeting and to take part in its proceedings, forms of application for enrolment must be returned by the date shown above for the ending of the revision of the Church Electoral Roll by the Parochial Church Council.]

Textual Amendments

F8 Words substituted by S.I. 1989/2094, para. 17(2)

Any error discovered in the Roll should at once be reported to the undersigned.

*Not less than 14 days notice must be given.	Dated this*........................ day of.................... 19.....
	[F9 Church]Electoral Roll Officer
	Address

Textual Amendments

F9 Word inserted by S.I. 1973/1865, para. 32(c)

[F10 In this Notice “parish” means an ecclesiastical parish.]

Textual Amendments

F10 Note inserted by S.I. 1984/1039, para. 29(2)

SECTION 3 E FORM OF NOTICE OF PREPARATION OF NEW ROLL

Diocese of

Parish of

*NOTE—The new roll must be completed not less than 15 days or more than 28 days before the Annual Parochial Church Meeting.	Notice is hereby given that under the Church Representation Rules a new Church Electoral Roll is being prepared. All persons who wish to have their names entered on the new Roll, whether their names are entered on the present Roll or not, are requested to apply for enrolment . . . F11 not later than
	The new roll will come into operation on
	[F12 The new Roll shall be published for not less than 14 days. Forms of application for enrolment can be obtained from the undersigned. In order to be entitled to attend the annual parochial church meeting and to take part in its proceedings, forms of application for enrolment must be returned by the earlier of the dates given above.]

Textual Amendments

F11 Words repealed by S.I. 1989/2094, para. 17(3)

F12 Words substituted by S.I. 1989/2094, para. 17(4)

Under the Church Representation Rules any persons are entitled to have their names entered on the Roll, if they:—

(i) are baptised,

(ii) are members of the Church of England or [F13 of any Church in communion with the Church of England].

(iii) are [F14 sixteen] or over,

(iv) are resident in the parish, or, not being resident in the parish, have habitually attended public worship in the parish during the six months before the date of application for enrolment, and

(v) have signed a form of application for enrolment.

Textual Amendments

F13 Words substituted by S.I. 1973/1865, para. 32(a)

F14 Word substituted by S.I. 1980/178, para. 18(2)

. . . F15

Textual Amendments

F15 Words repealed by S.I. 1973/1865, para. 32(b)

Any error discovered on the Roll should at once be reported to the undersigned.

Dated this.......................day of 19.....

[F16 Church]Electoral Roll Officer

Textual Amendments

F16 Word inserted by S.I. 1973/1865, para. 32(c)

Address

[F17 In this Notice “parish” means an ecclesiastical parish.]

Textual Amendments

F17 Note inserted by S.I. 1984/1039, para. 29(2)

SECTION 4 E NOTICE OF ANNUAL PAROCHIAL CHURCH MEETING

Parish of

The Annual Parochial Church Meeting will be held in

on day of

at

For the election of Parochial representatives of the laity as follows:—

[F18 *To the Deanery Synod representatives.]

Textual Amendments

F18 Entries transferred by S.I. 1973/1865, para. 33(2)

[F18 To the Parochial Church Council representatives.]

For the election of Sidesmen.

For the consideration of:—

(a) A copy or copies of the Roll;

(b) An Annual Report of the proceedings of the Council;

(c) An Annual Report on the financial affairs of the parish;

(d) The audited Accounts of the Council for the year ending on the 31st December immediately preceding the meeting;

(e) An audited Statement of the funds and property of the Council;

(f) A Report upon the fabric, goods and ornaments of the church or churches of the parish;

(g) A Report on the proceedings of the Deanery Synod; and other matters of parochial or general Church interest.

All persons whose names are entered upon the Church Electoral Roll of the parish (and such persons only) are entitled to vote at the election of parochial representatives of the laity.

. . . F19

Textual Amendments

F19 Para. repealed by S.I. 1973/1865, para. 33(3)

[F20 [F21 Subject to the provisions of rule 9(1B), a person is qualified to be elected a parochial representative of the laity to the deanery synod if]—

(a) his name is entered on the church electoral roll of the parish;

(b) he is a member of the Church of England who is confirmed or ready and desirous of being confirmed and has received Communion according to the use of the Church of England or a Church in communion with the Church of England at least three times during the twelve months preceding the date of the election; and

(c) he is of 18 years or upwards.

Textual Amendments

F20 Para. substituted by S.I. 1973/1865, para. 33(4)

F21 Words substituted by S.I. 1989/2095, para. 4(1)

[F22 Subject to the provisions of rule 9(1A), a person is qualified to be elected a parochial representative of the laity to the parochial church council if]—

(a) his name is entered on the church electoral roll of the parish; and

(b) he is a member of the Church of England who is confirmed or ready and desirous of being confirmed or a communicant member of a Church in communion with the Church of England and has received Communion according to the use of the Church of England or a Church in communion with the Church of England at least three times during the twelve months preceding the date of the election.][F23 and

Textual Amendments

F22 Words substituted by S.I. 1989/2095, para. 4(2)

F23 Words inserted by S.I. 1980/178, para. 18(3)

(c) he is of 17 years or upwards]

Any person whose name is on the roll may be a sidesman.

[F24 ** A scheme is in operation in this parish which provides that any person entitled to vote in the elections of parochial representatives of the laity to the parochial church council or to the deanery synod or to both that council and that synod may make application on the appropriate form to the undersigned for a postal vote. The completed form must be received before the commencement of the Annual Parochial Church Meeting.

Textual Amendments

F24 Words inserted by S.I. 1989/2094, para. 17(5)

** This paragraph should be deleted if no scheme for postal voting is in operation in the parish.]

Signed

**Minister of the parish

**Include where applicable.

**Or “Vice-Chairman of the Parochial Church Council” as the case may be (see rule 6(3) of the Church Representation Rules).

[F25 In this Notice “parish” means an ecclesiastical parish.]

Textual Amendments

F25 Note inserted by S.I. 1984/1039, para. 29(2)

[F26 SECTION 4A E APPLICATION FOR A POSTAL VOTE

Textual Amendments

F26 Section 4A inserted by S.I. 1989/2094, para. 17(6)

Parish of

I (Full Christian name and surname)

of (Full postal address)

declare that my name is entered on the church electoral roll of the above parish and I hereby make application for a postal vote in any elections to which postal voting applies to be held at the forthcoming annual parochial church meeting for the parish. The voting paper should be sent or delivered to me at the above address OR *at the following address

Dated ............................19

Signed

*delete as appropriate]

SECTION 5 E NOTICE OF ELECTION TO HOUSE OF CLERGY OR HOUSE OF LAITY OF DIOCESAN SYNOD

Diocese of

Deanery of

1 E An election of......... members of the House of Clergy/Laity of the Diocesan Synod will be held in the above Deanery on

2 Candidates must be nominated and seconded by qualified electors on forms to be obtained from

[F27 All members, other than co-opted members [F28 and members who were elected pursuant to rule 9(1B)], of the House of Clergy/Laity of the deanery synod are qualified electors.]

Textual Amendments

F27 Para. inserted by S.I. 1973/1865, para. 34

F28 Words inserted by S.I. 1989/2095, para. 5

[F29 3 E The election will be decided by simple majority/ [F30 the single transferable vote.]]

Textual Amendments

F29 S. 5(3) inserted by S.I. 1980/178, para. 18(4)

F30 Words substituted by S.I. 1984/1039, para. 29(3)

[F31 4] E Nominations must be received by no later than 12 o’clock (noon) on

Date

Presiding Officer.

Textual Amendments

F31 S. 5(4) (originally 5(3)) renumbered by S.I. 1980/178, para. 18(4)

SECTION 6 E FORM OF NOMINATION TO THE HOUSE OF CLERGY OR HOUSE OF LAITY OF THE DIOCESAN SYNOD

Diocese of

Deanery of

Election of members of the House of Clergy/Laity of the Diocesan Synod

We the undersigned, being qualified electors, hereby nominate the following person as a candidate at the election in the above Deanery.

Surname	[F32 Christian Names]	Address . . . F33

Textual Amendments

F32 Words substituted by S.I. 1973/1865, para. 35

F33 Words repealed by S.I. 1989/2094, para. 17(7)

Proposer’s signature

Proposer’s full name

Address

Seconder’s signature

Seconder’s full name

Address

I, the above named hereby signify my willingness to serve as a member of the House of Clergy/Laity of the Diocesan Synod if elected.

Candidate’s signature

Note: This nomination must be sent to

so as to be received no later than 12 noon on

[F34 All members, other than co-opted members [F35 and members who were elected pursuant to rule 9(1B)], of the House of Clergy/Laity of the deanery synod are qualified electors]

Textual Amendments

F34 Para. inserted by S.I. 1973/1865, para. 35

F35 Words inserted by S.I. 1989/2095, para. 6

SECTION 7 E FORM OF VOTING PAPER FOR ELECTIONS TO THE HOUSE OF CLERGY OR THE HOUSE OF LAITY OF THE DIOCESAN SYNOD

Diocesan Synod

Election of members of the House of Clergy/Laity

Deanery of

members to be elected.

Voting Paper

Candidates’ names, addresses . . . F36	Mark your vote in this column

Textual Amendments

F36 Words repealed by S.I. 1989/2094, para. 17(8)

[F37 Guidance to Voters]

Textual Amendments

F37 Words substituted by S.I. 1984/1039, para. 29(4)

1. This voting paper must be signed [F37 and the full name written on the reverse].

2. You have as many votes as there are members to be elected.

3. You may not give more than one vote to any one candidate.

4. You vote by placing an “X” opposite the name(s) of the candidate(s) of your choice.

5. If you inadvertently spoil your voting paper you may return it to the Presiding Officer who will give you another paper.

6. This voting paper duly [F37 completed on the reverse thereof] must be delivered (by post or otherwise) to

so as to arrive by no later than

[F38 (To be printed on back of form)]

Textual Amendments

F38 Words inserted by S.I. 1980/178, para. 18(5)

Signature of Voter

Full name

Address

[F39 SECTION 8] E FORM OF VOTING PAPER FOR ELECTION TO THE HOUSE OF CLERGY OR THE HOUSE OF LAITY OF THE DIOCESAN SYNOD

Textual Amendments

F39 Form inserted by S.I. 1980/178, para. 18(6), Sch.

Diocesan Synod

Election of members of the House of Clergy/Laity

Deanery of

members to be elected.

Voting Paper

Candidates’ names, addresses . . . F40	Mark your vote in this column

Textual Amendments

F40 Words repealed by S.I. 1989/2094, para. 17(8)

[F41 Guidance to Voters]

Textual Amendments

F41 Words substituted by S.I. 1984/1039, para. 29(5)

1. This voting paper must be signed and the full name written on the reverse.

2. Use your single transferable vote by entering “1” against your first preference, and if desired, “2” against your second preference, “3” against your third preference, and so on as far as you wish. The sequence of your preferences is crucial. NO CROSS should be used.

3. You should continue to express preferences for as long as you are able to place successive candidates in order. A later preference is considered only if an earlier preference either has a surplus above the quota (the minimum number required to guarantee election) or has been excluded because of insufficient support.

4. The numbering of your preferences must be consecutive and given to different candidates. Remember that your making a second or subsequent preference cannot affect the chances of any earlier preference.

5. If you inadvertently spoil your voting paper you may return it to the Presiding Officer who will give you another paper.

6. The voting paper duly completed on the reverse thereof must be delivered (by post or otherwise) to

so as to arrive by no later than

(to be printed on back of form)	Signature of Voter
	Full name
	Address