ANNEXTechnical specifications and procedures

5.List of data to be exchanged between registers

5.1.Branch disclosure notification

For the purposes of this Annex, the exchange of information between registers set out in Articles 20 and 34 of Directive (EU) 2017/1132 shall be referred to as ‘branch disclosure notification’. The proceeding triggering that notification shall be referred to as ‘branch disclosure event’.

For each branch disclosure notification referred to in point 4.1, Member States shall exchange the following data:

Data type

Description

Cardinality7

Additional description

Issuance Date and Time

Date and time when the notification was sent

1

Date and Time

Issuing Organisation

Name/Identifier of the organisation that issues this notification

1

Party data structure

Legislation Reference

Reference to relevant national or Union legislation

0…n

Text

Proceeding-related data

1

Group of Elements

Effective Date

Date when the proceeding affecting the company has come into effect

1

Date

Proceeding Type

Type of proceeding leading to a branch disclosure event as referred to in Article 20 of Directive (EU) 2017/1132

1

Code

(Winding-up Opening

Winding-up Termination

Winding-up Opening and Termination

Winding-up Revocation

Insolvency Opening

Insolvency Termination

Insolvency Opening and Termination

Insolvency Revocation

Striking-off)

Company data

1

Group of Elements

EUID

Unique identifier of the company making subject of this notification

1

Identifier

See section 8 of this Annex for structure of the EUID

Alternate ID

Other identifiers of the company (e.g. Legal Entity Identifier)

0…n

Identifier

Legal form

Type of legal form

1

Code

As referred to in Annex II to Directive (EU) 2017/1132

Name

Name of the company making subject of this notification

1

Text

Registered Office

Registered office of the company

1

Text

Register Name

Name of the register where the company is registered

1

Text

Cardinality 0 means that the data is optional. Cardinality 1 means that the data is mandatory. Cardinality 0…n or 1…n means that more than one piece of the same type of data may be provided.

The notification message may also include technical data necessary for the proper transmission of the message.

The exchange of information shall also include technical messages necessary for the acknowledgement of receipt, logging and reporting purposes.

5.2.Branch registration notification

For each branch registration notification referred to in point 4.2, Member States shall exchange the following data:

Data type

Description

Cardinality8

Additional description

Issuance Date and Time

Date and time when the notification was sent

1

Date and Time

Issuing Organisation

Name/Identifier of the organisation that issues this notification

1

Party data structure

Recipient Organisation

Name/Identifier of the register where the company is registered

1

Party data structure

Legislation Reference

Reference to relevant national or Union legislation

0…n

Text

Branch data

1

Group of Elements

Date of registration

Date when the branch was registered.

1

Date

Effective date

Date when the opening of the branch becomes effective, if available

0

Date

Name of the branch if it is different from the company name

Name of the branch subject of the notification. If it is the same as the company this field should be left empty

0

Text

As referred to in Article 30(1)(d) of Directive (EU) 2017/1132

Additional names of the branch

If the branch has more than one name, the additional names can be included.

0…n

Text

EUID

Unique identifier of the branch subject of this notification

1

Identifier

Address of the branch

Address of the branch subject of the notification

1

Full address

Company data

1

Group of Elements

EUID

Unique identifier of the company to which the branch belongs

1

Identifier

Alternate ID

Other identifiers of the company (e.g. Legal Entity Identifier)

0…n

Identifier

Legal form

Type of legal form

0

Code

As referred to in Annex II to Directive (EU) 2017/1132

Name

Name of the company subject of this notification

0

Text

Cardinality 0 means that the data is optional. Cardinality 1 means that the data is mandatory. Cardinality 0…n or 1…n means that more than one piece of the same type of data may be provided.

The notification message may also include technical data necessary for the proper transmission of the message.

The exchange of information shall also include technical messages necessary for the acknowledgement of receipt, logging and reporting purposes.

5.3.Branch closure notification

For each branch closure notification referred to in point 4.3, Member States shall exchange the following data:

Data type

Description

Cardinality9

Additional description

Issuance Date and Time

Date and time when the notification was sent

1

Date and Time

Issuing Organisation

Name/Identifier of the organisation that issues this notification

1

Party data structure

Recipient Organisation

Name/Identifier of the register where the company is registered

1

Party data structure

Legislation Reference

Reference to relevant national or Union legislation

0…n

Text

Branch data

1

Group of Elements

Date of striking off of the branch from the register

Date when the branch was stricken off from the register

1

Date

Effective date

Date when the closure of the branch becomes effective, if available

0

Date

Name of the branch if it is different from the company name

Name of the branch subject of the notification. If it is the same as the company this field should be left empty

0

Text

As referred to in Article 30(1)(d) of Directive (EU) 2017/1132

Additional names of the branch

If the branch has more than one name, the additional names can be included.

0…n

Text

EUID

Unique identifier of the branch subject of this notification

1

Identifier

Company data

1

Group of Elements

EUID

Unique identifier of the company to which the branch belongs to

1

Identifier

Alternate ID

Other identifiers of the company (e.g. Legal Entity Identifier)

0…n

Identifier

Legal form

Type of legal form

0

Code

As referred to in in Annex II to Directive (EU) 2017/1132

Name

Name of the company subject of this notification

0

Text

Cardinality 0 means that the data is optional. Cardinality 1 means that the data is mandatory. Cardinality 0…n or 1…n means that more than one piece of the same type of data may be provided.

The notification message may also include technical data necessary for the proper transmission of the message.

The exchange of information shall also include technical messages necessary for the acknowledgement of receipt, logging and reporting purposes.

5.4.Notification on changes to documents and information of the company

For each notification on changes to documents and information of the company referred to in point 4.4, Member States shall exchange the following data:

Data type

Description

Cardinality10

Additional description

Issuance Date and Time

Date and time when the notification was sent

1

Date and Time

Issuing Organisation

Name/Identifier of the organisation that issues this notification

1

Party data structure

Recipient Organisation

Name/Identifier of the register where the branch is registered

1

Party data structure

Legislation Reference

Reference to relevant national or Union legislation

0…n

Text

Proceedings-related data

1

Group of Elements

Proceedings Type

Type of proceeding leading to a notification on changes to documents and information of the company

1

  1. (a)

    change in the company’s name;

  2. (b)

    change in the company’s registered office;

  3. (c)

    change in the company’s registration number in the register;

  4. (d)

    change in the company’s legal form;

  5. (e)

    change in the documents and information referred to in point (d) of Article 14;

  6. (f)

    change in the documents and information referred to in point (f) of Article 14

Date of registration

Date when the change to documents and information of the company was registered

1

Date

Effective date

Date when the change to documents and information of the company takes effect, if available

0

Date

Relevant data to be updated, depending on the Proceeding Type

Change in the company data

1

One of the following:

  1. (a)

    company’s new name and the previous name

  2. (b)

    company’s new registered office and the previous registered office;

  3. (c)

    company’s new registration number in the register and the previous registration number;

  4. (d)

    company’s new legal form and the previous legal form;

  5. (e)

    New documents and information referred to in point (d) of Article 14 (attachments possible), which shall include the following data:

    • whether it is a natural person or legal person.

    • In case of a natural person

      • Name, surname,

      • date of birth if available, otherwise the national identification number,

    • In case of a legal person:

      • name of the company

      • EUID of the company or, if available, other registration number if not a company listed in Annex II to Directive (EU) 2017/1132,

      • legal form

    • Notwithstanding whether it is a natural person or legal person:

      • Address (if available in the register).

      • whether it is an appointment or a termination, or an update to an existing appointment

      • whether the person falls under Article 14(d) (i) or 14(d) (ii),

      • in case of persons falling under 14(d) (i), whether alone or joint representation with the option to provide additional information, if needed, in a document or text, or, in other cases, a description provided in a document or a text

      • title

      • option to provide a document or a text describing possible restrictions to the power of representation (e.g. value and type of business).

      • option to provide only documents for the persons falling under Art 14(d)(ii)

  6. (f)

    new documents and information referred to in point (f) of Article 14 (attachments possible), which shall include the following metadata: financial year.

Additional data to be, provided optionally regarding point (d) of Article 14

Change in the company data

0…n

Optional data:

  • National personal identification number

  • Number of identification document (ID card, passport)

  • Nationality/ies

  • Place of birth

Company data

1

Group of Elements

EUID

Unique identifier of the company to which the branch belongs

1

Identifier

Alternate ID

Other identifiers of the company (e.g. Legal Entity Identifier)

0…n

Identifier

Cardinality 0 means that the data is optional. Cardinality 1 means that the data is mandatory. Cardinality 0…n or 1…n means that more than one piece of the same type of data may be provided.

The new documents and information referred to in point (f) of Article 14 of Directive (EU) 2017/1132 shall not be sent to the register of the branch if the Member State in question applies the option referred to in the second paragraph of Article 31 of that Directive.

The notification message may also include technical data necessary for the proper transmission of the message.

The exchange of information shall also include technical messages necessary for the acknowledgement of receipt, logging and reporting purposes.

5.5.Cross-border merger notification

For the purposes of this Annex, the exchange of information between registers as referred to in Article 130 of Directive (EU) 2017/1132 shall be referred to as ‘cross-border merger notification’. For each cross-border merger notification referred to in Article 130 of Directive (EU) 2017/1132, Member States shall exchange the following data:

Data type

Description

Cardinality11

Additional description

Issuance Date Time

Date and time when the notification was sent

1

Date and Time

Issuing Organisation

Organisation that issued this notification

1

Party data structure

Recipient Organisation

Organisation this notification is addressed to

1

Party data structure

Legislation Reference

Reference to relevant national or Union legislation

0…n

Text

Merger-related data

1

Group of Elements

Effective Date

Date when the merger became effective

1

Date

Merger Type

Type of merger as defined by Article 119(2) of Directive (EU) 2017/1132

1

Code

(Cross-border merger by acquisition

Cross-border merger by formation of new company

Cross-border merger of wholly owned company)

Resulting company

1

Group of Elements

EUID

Unique identifier of the company resulting from the merger

1

Identifier

See section 8 of this Annex for structure of the EUID

Alternate IDs

Other identifiers

0…n

Identifier

Legal form

Type of legal form

1

Code

As referred to in Annex II to Directive (EU) 2017/1132

Name

Name of the company resulting from the merger

1

Text

Registered Office

Registered office of the company resulting from the merger

1

Text

Register Name

Name of the register where the company resulting from the merger was registered

1

Text

Merging Company

1…n

Group of Elements

EUID

Unique identifier of the company being merged

1

Identifier

See section 8 of this Annex for structure of the EUID

Alternate IDs

Other identifiers

0…n

Identifier

Legal Form

Type of legal form

1

Code

As referred to in Annex II to Directive (EU) 2017/1132

Name

Name of the company taking part in the merger

1

Text

Registered Office

Registered office of the company taking part in the merger

0…1

Text

Register Name

Register where the merging company was registered

1

Text

Cardinality 0 means that the data is optional. Cardinality 1 means that the data is mandatory. Cardinality 0…n or 1…n means that more than one piece of the same type of data may be provided.

The notification message may also include technical data necessary for the proper transmission of the message.

The exchange of information shall also include technical messages necessary for the acknowledgement of receipt, logging and reporting purposes.