Article 4Aid application submitted by aid applicants
1.
F1The relevant authority shall determine the form, content and frequency of aid applications in accordance with their strategy and the rules laid down in paragraphs 2 to 6.
2.
Aid applications relating to the supply and distribution of products shall include at least the following information:
(a)
the quantities of products distributed by groups of products as referred to in paragraphs 3, F24 and 5 of Article 23 of Regulation (EU) No 1308/2013;
(b)
the identification of the applicant and the name and address or a unique identification number of the educational establishment or educational authority to which those quantities were distributed;
(c)
the number of children in the school register at the beginning of the school year in the educational establishment(s) due to receive the products covered by the school scheme during the period covered by the aid application.
3.
Aid applications relating to the supply and distribution of products and to accompanying educational measures may cover periods from 2 weeks to the entire school year.
4.
Aid applications shall be submitted within 3 months of the end of the period they cover or, in case of aid applications relating to monitoring, evaluation and publicity, of the date of delivery of the material or service.
5.
If the time limit referred to in paragraph 4 is exceeded by less than 60 calendar days, the aid shall be paid but reduced as follows:
(a)
by 5 % if the time limit is exceeded by 1 to 30 calendar days;
(b)
by 10 % if the time limit is exceeded by 31 to 60 calendar days.
Once the time limit is exceeded by more than 60 calendar days, the aid shall be further reduced by 1 % per each additional day, calculated over the remaining balance.
6.
The amounts claimed in the aid applications shall be supported by documentary evidence F3held available for the relevant authority showing the price of the products, material or services delivered together with a receipt or proof of payment or equivalent. F4...
In the case of aid applications relating to accompanying educational measures; monitoring, evaluation and publicity, the documentary evidence shall also contain the financial breakdown by activity and details of the related costs.