The EDI transit declaration is based upon the particulars entered into the different boxes of the Single Administrative Document (SAD) as defined in appendices C1 and D1, in association with or replaced by a code if appropriate.
This Appendix contains exclusively the basic special requirements, which apply when the formalities are carried out by the exchange of the EDI standard messages. Furthermore the additional codes presented in Appendix D2 are applicable. Appendices C1 and D1) apply to the EDI transit declaration unless otherwise specified in this Appendix or in Appendix D2.
The detailed structure and content of the EDI transit declaration follow the technical specifications the competent authorities communicate to the holder of the procedure in order to ensure the proper functioning of the system. These specifications are based upon the requirements laid down in this Appendix.
This Appendix describes the structure of the information exchange. The transit declaration is organised into data groups, which contain data attributes. The attributes are grouped together in such a way that they build up coherent logical blocks within the scope of the message. A data group indentation indicates that the data group depends on a lower indent data group.
When present, the appropriate number of the box on the SAD is noted.
The term ‘number’ in the explanation of a data group indicates how many times the data group may be used in the transit declaration.
The term ‘type/length’ in the explanation of an attribute indicates the requirements for the data type and the data length. The codes for the data types are as follows:
alphabetic
numeric
alphanumeric
The number following the code indicates the admissible data length. The following applies.
The optional two dots before the length indicator mean that the data has no fixed length, but it can have up to a number of digits, as specified by the length indicator. A comma in the data length means that the attribute can hold decimals, the digit before the comma indicates the total length of the attribute, the digit after the comma indicates the maximum number of digits after the decimal point.
TRANSIT OPERATION
TRADER consignor
TRADER consignee
GOODS ITEM
TRADER consignor
TRADER consignee
CONTAINERS
SGI CODES
PACKAGES
PREVIOUS ADMINISTRATIVE REFERENCES
PRODUCED DOCUMENTS/CERTIFICATES
SPECIAL MENTIONS
CUSTOMS OFFICE of departure
TRADER holder of the procedure
REPRESENTATIVE
CUSTOMS OFFICE of transit
CUSTOMS OFFICE of destination
TRADER authorised consignee
CONTROL RESULT
SEALS INFORMATION
SEALS ID
GUARANTEE
GUARANTEE REFERENCE
VALIDITY LIMITATION (EU)
VALIDITY LIMITATION (NON-EU)
TRANSIT OPERATION
Number: 1
The data group shall be used.
LRN
Type/Length: an ..22
The local reference number (LRN) shall be used. It is nationally defined and allocated by the user in agreement with the competent authorities to identify each single declaration.
Declaration type U.K.
(box 1)
Type/Length: an ..5
The attribute shall be used.
Total number of items U.K.
(box 5)
Type/Length: n ..5
The attribute shall be used.
Total number of packages U.K.
(box 6)
Type/Length: n ..7
The use of the attribute is optional. The total number of packages is equal to the sum of all ‘Number of packages’, all ‘Number of pieces’ and a value of ‘1’ for each declared ‘bulk’.
Country of dispatch U.K.
(box 15a)
Type/Length: a2
The attribute shall be used, if only one country of dispatch is declared. The country codes presented in Appendix D2 shall be used. In this case the attribute ‘Country of dispatch’ of the data group ‘GOODS ITEM’ cannot be used. If more than one country of dispatch is declared, this attribute of the data group ‘TRANSIT OPERATION’ cannot be used. In this case the attribute ‘Country of dispatch’ of the data group ‘GOODS ITEM’ shall be used.
Destination country U.K.
(box 17a)
Type/Length: a2
The attribute shall be used, if only one country of destination is declared. The country codes presented in Appendix D2 shall be used. In this case the attribute ‘Destination country’ of the data group ‘GOODS ITEM’ cannot be used. If more than one country of destination is declared, this attribute of the data group ‘TRANSIT OPERATION’ cannot be used. In this case the attribute ‘Destination country’ of the data group ‘GOODS ITEM’ shall be used.
Identity at departure U.K.
(box 18)
Type/Length: an ..27
The attribute shall be used according to Appendix C1.
Identity at departure LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) if the corresponding free text field is used.
Nationality at departure U.K.
(box 18)
Type/Length: a2
The country code presented in Appendix D2 shall be used according to Appendix C1.
Container U.K.
(box 19)
Type/Length: n1
The following codes shall be used
:
no
:
yes.
Nationality crossing border U.K.
(box 21)
Type/Length: a2
The country code presented in Appendix D2 shall be used according to Appendix C1.
Identity crossing border U.K.
(box 21)
Type/Length: an ..27
The use of this attribute is optional for Member States in accordance with Appendix C1.
Identity crossing border LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) if the corresponding free text field is used.
Type of transport crossing border U.K.
(box 21)
Type/Length: n ..2
The use of the attribute is optional for the Member States according to Appendix C1.
Transport mode at border U.K.
(box 25)
Type/Length: n ..2
The use of the attribute is optional for the Member States according to Appendix C1.
Inland transport mode U.K.
(box 26)
Type/Length: n ..2
The use of the attribute is optional for the Member States. It has to be used according to the explanatory note concerning box 25 presented in Appendix D1.
Loading place U.K.
(box 27)
Type/Length: an ..17
The use of the attribute is optional for the Member States.
Agreed location code U.K.
(box 30)
Type/Length: an ..17
The attribute cannot be used, if the data group ‘CONTROL RESULT’ is used. If this data group is not used the attribute is optional. If this attribute is used the precise indication of the place in coded form where the goods can be examined is necessary. The attributes ‘Agreed location of goods’/‘Agreed location code’, ‘Authorised location of goods’ and ‘Customs subplace’ cannot be used at the same time.
Agreed location of goods U.K.
(box 30)
Type/Length: an ..35
The attribute cannot be used, if the data group ‘CONTROL RESULT’ is used. If this data group is not used the attribute is optional. If this attribute is used the precise indication of the place where the goods can be examined is necessary. The attributes ‘Agreed location of goods’/‘Agreed location code’, ‘Authorised location of goods’ and ‘Customs subplace’ cannot be used at the same time.
Agreed location of goods LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) if the corresponding free text field is used.
Authorised location of goods U.K.
(box 30)
Type/Length: an ..17
The attribute is optional, if the data group ‘CONTROL RESULT’ is used. If the attribute is used the precise indication of the place where the goods can be examined is necessary. If the data group ‘CONTROL RESULT’ is not used the attribute cannot be used. The attributes ‘Agreed location of goods’/‘Agreed location code’, ‘Authorised location of goods’ and ‘Customs subplace’ cannot be used at the same time.
Customs subplace U.K.
(box 30)
Type/Length: an ..17
The attribute cannot be used, if the data group ‘CONTROL RESULT’ is used. If this data group is not used the attribute is optional. If this attribute is used the precise indication of the place where the goods can be examined is necessary. The attributes ‘Agreed location of goods’/‘Agreed location code’, ‘Authorised location of goods’ and ‘Customs subplace’ cannot be used at the same time.
Total gross mass U.K.
(box 35)
Type/Length: n ..11,3
The attribute shall be used.
NCTS accompanying document language code
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language of the transit accompanying document (NCTS accompanying document).
Dialogue language indicator at departure
Type/Length: a2
The use of the language code presented in Appendix D2 is optional. If this attribute is not used the system will use the default language of the office of departure.
Declaration date U.K.
(box 50)
Type/Length: n8
The attribute shall be used.
Declaration place U.K.
(box 50)
Type/Length: an ..35
The attribute shall be used.
Declaration place LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) of the corresponding free text field.
TRADER consignor U.K.
(box 2)
Number: 1
This data group is used, when there is only one consignor declared. In this case the data group ‘TRADER consignor’ of the data group ‘GOODS ITEM’ cannot be used.
Name U.K.
(box 2)
Type/Length: an ..35
The attribute shall be used.
Street and number U.K.
(box 2)
Type/Length: an ..35
The attribute shall be used.
Country U.K.
(box 2)
Type/Length: a2
The country code presented in Appendix D2 shall be used.
Postcode U.K.
(box 2)
Type/Length: an ..9
The attribute shall be used.
City U.K.
(box 2)
Type/Length: an ..35
The attribute shall be used.
NAD LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language of name and address (NAD LNG).
TIN U.K.
(box 2)
Type/Length: an ..17
The use of the attribute to insert the trader identification number (TIN) is optional for the Member States.
TRADER Consignee U.K.
(box 8)
Number: 1
The data group shall be used, when there is only one consignee declared and the attribute ‘Destination country’ of the data group ‘TRANSIT OPERATION’ contains a Member State or a common transit country. In this case the data group ‘TRADER consignee’ of the data group ‘GOODS ITEM’ cannot be used.
Name U.K.
(box 8)
Type/Length: an ..35
The attribute shall be used.
Street and number U.K.
(box 8)
Type/Length: an ..35
The attribute shall be used.
Country U.K.
(box 8)
Type/Length: a2
The country code presented in Appendix D2 shall be used.
Postcode U.K.
(box 8)
Type/Length: an ..9
The attribute shall be used.
City U.K.
(box 8)
Type/Length: an ..35
The attribute shall be used.
NAD LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language of name and address (NAD LNG).
TIN U.K.
(box 8)
Type/Length: an ..17
The use of this attribute to insert the trader identification number (TIN) is optional for the Member States.
GOODS ITEM
Number: 999
The data group shall be used.
Declaration type U.K.
(ex box 1)
Type/Length: an ..5
The attribute shall be used, if the code ‘T-’ was used for the attribute ‘Declaration type’ of the data group ‘TRANSIT OPERATION’. In other cases this attribute cannot be used.
Country of dispatch U.K.
(ex box 15a)
Type/Length: a2
The attribute shall be used, if more than one country of dispatch is declared. The country codes presented in Appendix D2 shall be used. The attribute ‘Country of dispatch’ of the data group ‘TRANSIT OPERATION’ cannot be used. If only one country of dispatch is declared the corresponding attribute of the data group ‘TRANSIT OPERATION’ shall be used.
Destination country U.K.
(ex box 17a)
Type/Length: a2
The attribute shall be used, if more than one country of destination is declared. The country codes presented in Appendix D2 shall be used. The attribute ‘Destination country’ of the data group ‘TRANSIT OPERATION’ cannot be used. If only one country of destination is declared the corresponding attribute of the data group ‘TRANSIT OPERATION’ shall be used.
Textual description U.K.
(box 31)
Type/Length: an ..140
The attribute shall be used.
Textual description LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) of the corresponding free text field.
Item number U.K.
(box 32)
Type/Length: n ..5
The attribute shall be used, even if a number ‘1’ was used for the attribute ‘Total number of items’ of the data group ‘TRANSIT OPERATION’. In this case the number ‘1’ shall be used for this attribute. Each item number is unique throughout the declaration.
Commodity code U.K.
(box 33)
Type/Length: n ..8
The attribute shall be used with at least four and up to eight digits according to Appendix C1.
Gross mass U.K.
(box 35)
Type/Length: n ..11,3
This attribute is optional when goods of different type covered by the same declaration are packed together in such a way that it is impossible to determine the gross mass of each type of goods.
Net mass U.K.
(box 38)
Type/Length: n ..11,3
The use of the attribute is optional according to Appendix C1.
TRADER consignor U.K.
(ex box 2)
Number: 1
The data group ‘TRADER consignor’ cannot be used when there is only one consignor declared. In this case the data group ‘TRADER consignor’ on ‘TRANSIT OPERATION’ level is used.
Name U.K.
(ex box 2)
Type/Length: an ..35
The attribute shall be used.
Street and number U.K.
(ex box 2)
Type/Length: an ..35
The attribute shall be used.
Country U.K.
(ex box 2)
Type/Length: a2
The country code presented in Appendix D2 shall be used.
Postcode U.K.
(ex box 2)
Type/Length: an ..9
The attribute shall be used.
City U.K.
(ex box 2)
Type/Length: an ..35
The attribute shall be used.
NAD LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language of name and address (NAD LNG).
TIN U.K.
(ex box 2)
Type/Length: an ..17
The use of this attribute to insert the trader identification number (TIN) is optional for the Member States.
TRADER consignee U.K.
(ex box 8)
Number: 1
The data group shall be used when more than one consignee is declared and the attribute ‘Destination country’ of the data group ‘GOODS ITEM’ contains a Member State or a common transit country. When only one consignee is declared, the data group ‘TRADER consignee’ of the data group ‘GOODS ITEM’ cannot be used.
Name U.K.
(ex box 8)
Type/Length: an ..35
The attribute shall be used.
Street and number U.K.
(ex box 8)
Type/Length: an ..35
The attribute shall be used.
Country U.K.
(ex box 8)
Type/Length: a2
The country code presented in Appendix D2 shall be used.
Postcode U.K.
(ex box 8)
Type/Length: an ..9
The attribute shall be used.
City U.K.
(ex box 8)
Type/Length: an ..35
The attribute shall be used.
NAD LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language of name and address (NAD LNG).
TIN U.K.
(ex box 8)
Type/Length: an ..17
The use of this attribute to insert the trader identification number (TIN) is optional for the Member States.
CONTAINERS U.K.
(box 31)
Number: 99
If the attribute ‘Container’ of the data group ‘TRANSIT OPERATION’ contains the code ‘1’ the data group shall be used.
Container numbers U.K.
(box 31)
Type/Length: an ..11
The attribute shall be used.
PACKAGES U.K.
(box 31)
Number: 99
The data group shall be used.
Marks and numbers of packages U.K.
(box 31)
Type/Length: an ..42
The language code presented in Appendix D2 shall be used to define the language of name and address (NAD LNG).
Marks and numbers of packages LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) if the corresponding free text field is used.
Kind of packages U.K.
(box 31)
Type/Length: an2
The packaging codes listed under Box 31 of Appendix D1 shall be used.
Number of packages U.K.
(box 31)
Type/length: n ..5
The attribute shall be used if the attribute ‘Kind of packages’ contains other codes shown in Appendix D1 than those for bulk (VQ, VG, VL, VY, VR or VO) or for ‘unpacked’ (NE, NF, NG). It may not be used if the attribute ‘Kind of packages’ contains one of the previously mentioned codes.
Number of pieces U.K.
(box 31)
Type/Length: n ..5
The attribute shall be used if the attribute ‘Kind of packages’ contains a code presented in Appendix D2 for ‘Unpacked’ (NE). In other cases this attribute cannot be used.
PREVIOUS ADMINISTRATIVE REFERENCES U.K.
(box 40)
Number: 9
The data group shall be used according to Appendix C1.
Previous document type U.K.
(box 40)
Type/Length: an ..6
If the data group shall be used at least one previous document type shall be used.
Previous document reference U.K.
(box 40)
Type/Length: an ..20
The reference of the previous document shall be used.
Previous document reference LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) of the corresponding free text field.
Complement of information U.K.
(box 40)
Type/Length: an ..26
The use of the attribute is optional for the Member States.
Complement of information LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) if the corresponding free text field is used.
PRODUCED DOCUMENTS/CERTIFICATES U.K.
(box 44)
Number: 99
The data group shall be used for TIR messages. In other cases, it shall be used according to Appendix C1. If the data group is used, at least one of the following attributes shall be used.
Document type U.K.
(box 44)
Type/Length: an ..3
The code presented in Appendix D2 shall be used.
Document reference U.K.
(box 44)
Type/Length: an ..20
Document reference LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) if the corresponding free text field is used.
Complement of information U.K.
(box 44)
Type/Length: an ..26
Complement of information LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) if the corresponding free text field is used.
SPECIAL MENTIONS U.K.
(box 44)
Number: 99
The data group shall be used according to Appendix C1. If the data group is used either the attribute ‘Additional information id’ or ‘Text’ shall be used.
Additional information id U.K.
(box 44)
Type/Length: an ..3
The code presented in Appendix D2 shall be used to insert the identification (id) of the additional information.
Export from EU U.K.
(box 44)
Type/Length: n1
If the attribute ‘Additional information id’ contains the code ‘DG0’ or ‘DG1’ the attribute ‘Export from EU’ or ‘Export from country’ shall be used. Both attributes cannot be used at the same time. In other cases the attribute cannot be used. If this attribute is used the following codes are to be used:
=
no
=
yes.
Export from country U.K.
(box 44)
Type/Length: a2
If the attribute ‘Additional information id’ contains the code ‘DG0’ or ‘DG1’ the attribute ‘Export from EU’ or ‘Export from country’ shall be used. Both attributes cannot be used at the same time. In other cases the attribute cannot be used. If this attribute is used the country code presented in Appendix D2 shall be used.
Text U.K.
(box 44)
Type/Length: an ..70
Text LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) if the corresponding free text field is used.
CUSTOMS OFFICE of departure U.K.
(box C)
Number: 1
The data group shall be used.
Reference number U.K.
(box C)
Type/Length: an8
The code presented in Appendix D2 shall be used.
TRADER holder of the procedure U.K.
(box 50)
Number: 1
The data group shall be used.
TIN U.K.
(box 50)
Type/Length: an ..17
The attribute shall be used where the data group ‘CONTROL RESULT’ contains the code A3 or where the attribute ‘GRN’ is used.
Name U.K.
(box 50)
Type/Length: an ..35
The attribute shall be used if the attribute ‘TIN’ is used and the other attributes of this data group are not already known by the system.
Street and number U.K.
(box 50)
Type/Length: an ..35
The attribute shall be used if the attribute ‘TIN’ is used and the other attributes of this data group are not already known by the system.
Country U.K.
(box 50)
Type/Length: a2
The country code presented in Appendix D2 shall be used if the attribute ‘TIN’ is used and the other attributes of this data group are not already known by the system.
Postcode U.K.
(box 50)
Type/Length: an ..9
The attribute shall be used if the attribute ‘TIN’ is used and the other attributes of this data group are not already known by the system.
City U.K.
(box 50)
Type/Length: an ..35
The attribute shall be used if the attribute ‘TIN’ is used and the other attributes of this data group are not already known by the system.
NAD LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language of name and address (NAD LNG) if the corresponding free text fields are used.
REPRESENTATIVE U.K.
(box 50)
Number: 1
The data group shall be used if the holder of the procedure makes use of an authorised representative.
Name U.K.
(box 50)
Type/Length: an ..35
The attribute shall be used.
Representative capacity U.K.
(box 50)
Type/Length: a ..35
The use of this attribute is optional.
Representative capacity LNG
Type/Length: a2
The language code presented in Appendix D2 shall be used to define the language (LNG) if the corresponding free text field is used.
CUSTOMS OFFICE of transit U.K.
(box 51)
Number: 9
The data group shall be used according to Appendix C1.
Reference number U.K.
(box 51)
Type/Length: an8
The code presented in Appendix D2 shall be used.
CUSTOMS OFFICE of destination U.K.
(box 53)
Number: 1
The data group shall be used.
Reference number U.K.
(box 53)
Type/Length: an8
The code presented in Appendix D2 shall be used.
TRADER authorised consignee U.K.
(box 53)
Number: 1
The data group can be used to indicate that the goods will be delivered to an authorised consignee.
TIN authorised consignee U.K.
(box 53)
Type/Length: an ..17
The attribute shall be used to insert the trader identification number (TIN).
CONTROL RESULT U.K.
(box D)
Number: 1
The data group shall be used if an authorised consignor lodges the declaration.
Control result code U.K.
(box D)
Type/Length: an2
The code A3 shall be used.
Date limit U.K.
(box D)
Type/Length: n8
The attribute shall be used.
SEALS INFORMATION U.K.
(box D)
Number: 1
The data group shall be used if an authorised consignor lodges a declaration for which his authorisation requires the use of seals or a holder of the procedure is granted the use of seals of a special type.
Seals number U.K.
(box D)
Type/Length: n ..4
The attribute shall be used.
SEALS ID U.K.
(box D)
Number: 99
The data group shall be used for the identification (id) of seals.
Seals identity U.K.
(box D)
Type/Length: an ..20
The attribute shall be used.
Seals identity LNG
Type/Length: a2
The language code (LNG) presented in Appendix D2 shall be used.
GUARANTEE
Number: 9
The data group shall be used.
Guarantee type U.K.
(box 52)
Type/Length: an ..1
The code presented in Appendix D1 shall be used.
GUARANTEE REFERENCE U.K.
(box 52)
Number: 99
The data group shall be used if the attribute ‘Guarantee type’ contains the code ‘0’, ‘1’, ‘2’, ‘4’ or ‘9’.
GRN U.K.
(box 52)
Type/Length: an ..24
The attribute shall be used to insert the guarantee reference number (GRN) if the attribute ‘Guarantee type’ contains the code contains the code ‘0’, ‘1’, ‘2’, ‘4’ or ‘9’. In this case the attribute ‘Other guarantee reference’ can not be used.
The ‘Guarantee Reference’ number (GRN) is allocated by the office of guarantee to identify each single guarantee and it is structured as follows:
| Field | Content | Field type | Examples |
|---|---|---|---|
| 1 | Last two digits of the year at which the guarantee was accepted (YY) | Numeric 2 | 97 |
| 2 | Identifier of the country where the guarantee is lodged (ISO alpha 2 country code) | Alphabetic 2 | IT |
| 3 | Unique identifier for the acceptance given by the office of guarantee per year and country | Alphanumeric 12 | 1234AB788966 |
| 4 | Check digit | Alphanumeric 1 | 8 |
| 5 | Identifier of the individual guarantee by means of voucher (1 letter + 6 digits) or NULL for other guarantee types | Alphanumeric 7 | A001017 |
Field 1 and 2 as explained above.
Field 3 has to be filled with a unique identifier per year and country for the acceptance of the guarantee given by the office of guarantee. National administrations which want to have the Customs Office Reference Number of the office of guarantee included in the GRN, could use up to the first six characters to insert the national number of the office of guarantee.
Field 4 has to be filled with a value that is a check digit for the fields 1 to 3 of the GRN. This field allows to detect an error when capturing the first four fields of the GRN.
Field 5 is only used when the GRN is related to an individual guarantee by means of vouchers registered in the computerised transit system. In that case, this field has to be filled with the identifier of the voucher.
Other guarantee reference U.K.
(box 52)
Type/Length: an ..35
This attribute shall be used if the attribute ‘Guarantee type’ contains other codes than ‘0’, ‘1’, ‘2’, ‘4’ or ‘9’. In this case the attribute ‘GRN’ can not be used.
Access code
Type/length: an4
The attribute shall be used when the attribute ‘GRN’ is used, otherwise this attribute is optional for the Member States. Depending on the type of guarantee, it is issued by the office of guarantee, the guarantor or the holder of the procedure and used to secure a specific guarantee.
VALIDITY LIMITATION (EU)
Number: 1
Not valid for EU U.K.
(box 52)
Type/Length: n1
The code 0 = no shall be used for Union transit.
VALIDITY LIMITATION (NON-EU)
Number: 99
Not valid for other contracting parties U.K.
(box 52)
Type/Length: a2
The country code presented in Appendix D2 shall be used to indicate the common transit country concerned.