Each species where catches exceed 50 kg shall be recorded
A fisheries administration must ensure that United Kingdom fishing vessels record this information on a daily basis, or per haul or fishing operation, or both
Mandatory where required by specific management measures
Only mandatory if radio station is used.
Data Element	Field code	Mandatory/Optional	Remarks
Information on entry into the Regulatory Area
Date	DA	M	Activity detail; date of entry into the Regulatory Area
Time of entry	TI	M	Activity detail; time of entry into the Regulatory Area
Location			Activity detail; position of entry in R.A.
Latitude	LA	M	position at the time of entry
Longitude	LO	M	position at the time of entry
Quantity on board	OB		Activity detail; quantity on board by species
Species name		M	FAO species code for species listed in Annex II
Quantity		M	Live weight in kilogrammes
Catches per haul or fishing operation
Fishing location			Activity detail; position
Latitude	LA	M	Position when the fishing operation starts
Longitude	LO	M	Position when the fishing operation starts
Time	TI	M	Activity detail; time when the fishing operation starts
Catch	CA		Activity detail; catch retained on board per fishing operation by species
Species		M	FAO species code for species listed in Annex II
Quantity		M	Live weight in kilogrammes
Fishing depth	FD	M	Distance from water surface to the lowest part of the fishing gear (in metres).
Daily information
Total number of hauls/fishing operations during the day	FO	M	Activity detail; number of fishing operations per 24 hours period
Catch discarded	RJ		Activity detail; quantity caught and discarded by species
Species		M	FAO species code
Quantity		M	Live weight in kilogrammes
Cumulative Catch	CC		Activity detail; the estimated cumulative catch since the entry into the Regulatory Area by species.
Species		M	FAO species code for species listed in Annex II
Quantity		M	Live weight in kilogrammes
Information on transhipments
Date	DA	M	Activity detail; date(s) of transhipments
Transhipments	KG		Activity detail; quantities by species on-loaded and off-loaded in the R.A.
Species		M	FAO species code for species listed in Annex II
Quantity		M	Live weight in kilogrammes
Transhipped to	TT	M	Vessel registration detail; Radio call sign of receiving vessel
Transhipped from	TF	M	Vessel registration detail; Radio call sign of donor vessel
Information on report transmissions
Date	DA	M	Message detail; date of transmission of a report
Time	TI	M	Message detail; time of transmission of a report (UTC)
Transmission used	TU	M	Message detail; name of radio station through which the report is transmitted
Type of report	TM	M	Message detail;
Information on exit from the Regulatory Area
Time	TI	M	Activity detail; time of exit (UTC)
Date	DA	M	Activity detail; date of exit
Position			Activity detail; position of exit from the R.A.
Latitude	LA	M	position at the time of exit
Longitude	LO	M	position at the time of exit
Cumulative Catch on board	OB		Activity detail; cumulative catches retained on board by species
Species		M	FAO species code for species listed in Annex II
Quantity		M	Live weight in kilogrammes
Masters name and signature	MA	M

One element of vessel identity in addition to Radio Call sign is mandatory
Data Element	Field code	Mandatory/Optional	Remarks
1. Vessel identity
Radio call sign	RC	M	Vessel registration detail; international radio call sign
Vessel name	NA	O	Vessel registration detail; name of the vessel
Contracting Party Internal reference number	IR	O	Vessel registration detail; unique Contracting Party vessel number as flag state 3-alpha country code followed by number
Vessel external registration number	XR	O	Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number
2. Information on production
Date	DA	M	Activity detail; date of production
Quantity produced	QP		Activity detail; quantity produced by species per day
Species name		M	FAO species code
Quantity		M	Total product weight in kilogrammes
Product form		M	Product form code (Part E of Annex XI)
Quantity		M	Product weight in kilogrammes Product form code and weight of the product: use as many pairs as needed to cover all products
Cumulative production of the period	AP		Activity detail; total quantity produced since the entry into the Regulatory Area by species
Species name		M	FAO species code
Quantity		M	Total product weight in kilogrammes
Product form		M	Product form code (Part E of Annex XI)
Quantity		M	Product weight of the product in kilogrammes Product form code and weight of the product: use as many pairs as needed to cover all products
3. Information on packing
Species name	SN	O	Activity detail; FAO species code
Product code	PR	O	Activity detail; product code Part E of Annex XI
Type of packing	TY	O	Activity detail; type of packing Part F of Annex XI
Unit weight	NE	O	Activity detail; net product weight in kilogrammes
Number of units	NU	O	Activity detail; number of units packed
4. Masters name and address	MA	M

The card should be 10 × 7 cm and may be laminated plastic.

The colours of the NEAFC inspection pennant are indicated in Annex IV(B).

The card number consists of the 3-alpha country code followed by a four digit serial number of the Contracting Party

Positive identification can only be achieved by means of visual verification of the Radio Call sign or the External Registration Number displayed on the vessel.
If positive identification is not possible the reason shall be specified in the comments field.
Data Element	Code	Mandatory/Optional	Remarks
Start record	SR	M	System detail; indicates start of record
Address	AD	M	Message detail; destination, ‘XNE’ for NEAFC
From	FR	M	Message detail; address of the transmitting party (Contracting Party)
Record Number	RN	M	Message detail; serial number in current year
Type of Message	TM	M	Message detail; message type, ‘OBS’ as Observation report
Radio call sign	RC	M	Surveillance detail; international radio call sign of the surveillance craft
Record Date	RD	M	Message detail; date of transmission
Record Time	RT	M	Message detail; time of transmission
Observation Serial Number	OS	M	Surveillance detail; observation serial number
Date	DA	M	Surveillance detail; date when vessel sighted
Time	TI	M	Surveillance detail; time when vessel sighted
Latitude	LA	M	Surveillance detail; latitude when vessel sighted
Longitude	LO	M	Surveillance detail; longitude where vessel sighted
Object Identification	OI	M	Vessel registration detail; radio call sign of the sighted vessel
External Registration Number	XR	M	Vessel registration detail; side number of the sighted vessel or IMO number in the absence of a side number
Vessel Name	NA	O	Vessel registration detail; name of the sighted vessel
Flag State	FS	M	Vessel registration detail; flag state of the sighted vessel
Vessel Type	TP	O	Vessel characteristics; type of the sighted vessel
Speed	SP	O	Surveillance detail; speed of the sighted vessel
Course	CO	O	Surveillance detail; heading of the sighted vessel
Activity	AC	M	Surveillance detail; activity of the sighted vessel Annex XI (B)
Photograph	PH	M	Surveillance detail; was there a photograph taken of the sighted vessel, ‘Y’ or ‘N’
Comments	MS	O	Surveillance detail; free text to complete the report
End of record	ER	M	System detail; indicates end of an individual record

CONTRACTING PARTY …	ASSIGNED INSPECTION CRAFT:	TYPE …
		CALL SIGN …
		NEAFC REFERENCE …
ASSIGNED INSPECTORS:	NAME …	NEAFC REFERENCE …
	NAME …	NEAFC REFERENCE …

CONTRACTING PARTY:		…
ASSIGNED INSPECTION VESSEL:	NAME	…
	REGISTRATION NUMBER.	…
	CALL SIGN	…
	NEAFC REFERENCE	…
ASSIGNED INSPECTORS:	NAME	…
	NEAFC REFERENCE	…
	NAME	…
	NEAFC REFERENCE	…

Electronic data transmission of reports and messages between a fisheries administration and the Secretary shall use data communication systems duly tested.

Category	Data Element	Field code	Type	Contents	Definitions
System Details	Start Record	SR			Indicates start of the record
	End Record	ER			Indicates end of the record
	Return Status	RS	Char*3	Codes	ACK / NAK = Acknowledged / Not Acknowledged
	Return Error Number	RE	Num*3	001 – 999	Codes indicating errors as received at operation centre)
Message Details	Address destination	AD	Char*3	ISO-3166 Address	Address of the party receiving the message, ‘XNE’ for NEAFC
	From	FR	Char*3	ISO-3166 Address	Address of the transmitting party, (Contracting Party)
	Type of Message	TM	Char*3	Code	First three letters of the message type
	Sequence Number	SQ	Num*6	NNNNNN	Message serial number
	Record Number	RN	Num*6	NNNNNN	Serial number of the record in the relevant year
	Record Date	RD	Num*8	YYYYMMDD	Year, month and date
	Record Time	RT	Num*4	HHMM	Hours and minutes in UTC
	Date	DA	Num*8	YYYYMMDD	Year, month and date
	Time	TI	Num*4	HHMM	Hours and minutes in UTC
	Cancelled report	CR	Num*6	NNNNNN	Number of the report to be cancelled
	Year of the report to be cancelled	YR	Num*4	NNNN	Year of the report to be cancelled
Vessel Registration Details	Radio Call Sign	RC	Char*7	IRCS Code	International Radio Call Sign of the vessel
	Vessel name	NA	Char*30		Name of the vessel
	Ext. registration	XR	Char*14		Side Number of the vessel or IMO number in the absence of a side number
	Flag State	FS	Char*3	ISO-3166	State of registration
	Contracting Party internal reference number	IR	Char*3	ISO-3166	Unique vessel number attributed by the flag State following to registration
			Num*9	+ max. 9N
	Port Name	PO	Char*20		Port of registration of the vessel
	Vessel Owner	VO	Char*60		Name and address of the vessel owner
	Vessel Charterer	VC	Char*60		Name and address of the vessel charterer
Vessel Character Details	Vessel capacity	VT	Char*2	‘OC’/‘LC’	According to:‘OC’ OSLO 1947 Convention /‘LC’ LONDON ICTM-69
	Unit		Num*4	Tonnage	Capacity of the vessel in metric tons
	Vessel Power	VP	Char*2	0-99999	Indication of which measurement unit applies "HP" or "KW"
	Unit		Num*5		Total main engine power
	Vessel Length	VL	Char*2	‘OA’/‘PP’	Unit ‘OA’ length overall, ‘PP’ length between perpendiculars
			Num*3	Length in meters	Total length of the vessel in meters, rounded to the nearest whole meter
	Vessel Type	TP	Char*3	Code	As listed in Part A of Annex XI
	Fishing Gear	GE	Char*3	FAO Code	International Standard Statistical Classification of the Fishing Gear as (Part C of Annex XI)
Licence Details	Date of issuing	IS	Num*8	YYYYMMDD	Date of Authorisation to fish for one or more regulated species
	Regulated Resources	RR	Char*3	FAO Species Code	FAO Species Code for the regulated resource
	Start Date	SD	Num*8	YYYYMMDD	Date on which the validity of the authorisation/suspension commences
	End Date	ED	Num*8	YYYYMMDD	Expiry date of the validity of the authorisation to fish for the regulated resource
	Limited Authorisation	LU	Char*1		‘Y’ or ‘N’ to indicate whether a limited authorisation is valid or not
	Relevant Area	RA	Char*6	ICES Code	Area(s) prohibited
	Species Name	SN	Char*3	FAO Species Code	Prohibited species
Activity Details	Latitude	LA	Char*5	NDDMM *WGS-84)	e.g. //LA/N6235 = 62°35′ North
	Longitude	LO	Char*6	E/WDDDMM (WGS-84)	e.g. //LO/W02134 = 21°34′ West
	Latitude (decimal)	LT	Char*7	+/-DD.ddd1	Value negative if latitude is in the southern hemisphere1 (WGS84)
	Longitude (decimal)	LG	Char*8	+/-DDD.ddd1	Value negative if longitude is in the western hemisphere1 (WGS84)
	Trip Number	TN	Num*3	001-999	Number of the fishing trip in current year
	Days Fished	DF	Num*3	1 – 365	Number of days the vessel spent in the Regulatory Area during the trip
	Predicted Date	PD	Num*8	YYYYMMDD	Estimated date UTC for future event
	Predicted Time	PT	Num*4	HHMM	Estimated time UTC for future event
	Weekly catch	CA			The cumulative catch retained on board by species, in kilogram live weight rounded to the nearest 100 Kg since the vessel entered the R.A. or, in the event a previous has been transmitted during the same trip, since the last ‘Catch’ report, in pairs as needed.
	Species		Char*3	FAO species code
	Quantity		Num*7	0-9999999
	Quantity onboard	OB			Quantity onboard the vessel by species in kilograms live weight rounded to the nearest 100 Kg, in pairs as needed
	Species		Char*3	FAO Codes
	Quantity		Num*7	0-9999999
	Transferred species	KG			Information concerning the quantities transferred between vessels by species in kilograms live weight rounded to the nearest 100 Kg. whilst operating in the R.A.
	Species		Char*3	FAO Codes in pairs
	Quantity		Num*7	0-9999999
	Transhipped From	TF	Char*7	IRCS Code	International Radio Call Sign of the donor vessel
	Transhipped To	TT	Char*7	IRCS Code	International Radio Call Sign of the receiving vessel
	Coastal state	CS	Char*3	ISO-3166	Coastal state
	Port Name	PO	Char*20		Name of the actual port
Reporting Details	Catch	CA			Aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed
	Species		Char*3	FAO species code
	Quantity		Num*6	0-9999999
	Cumulative catch	CC			Cumulative aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed
	Species		Char*3	FAO species code
	Quantity		Num*6	0-9999999
	Relevant Area	RA	Char*6	ICES/NAFO Codes	Code for the relevant fishing area
	Zone	ZO	Char*3	ISO-3166	The code for a Contracting Party’s zone
	Year and month	YM	Num*6	YYYYMM	The relevant year and month of reporting
Surveillance/ Observed details	Latitude	LA	Char*5	NDDMM (WGS-84)	e.g. //LA/N6535 = 65°35′ North
	Longitude	LO	Char*6	E/WDDDMM (WGS-84)	e.g. //LO/W02134 = 21°34′ West
	Speed	SP	Num*3	Knots * 10	e.g. //SP/105 = 10,5 knots
	Course	CO	Num*3	360° degree scale	e.g. //CO/270 = 270°
	Activity	AC	Char*3	Activity code	First 3 characters of the activity, see Part B of Annex XI
	Means of Surveillance	MI	Char*3	NEAFC Code	‘VES’ = surface vessel, ‘AIR’ = fixed wing aircraft, ‘HEL’ helicopter
	Assigned Inspector CP ID	AI	Char*7	NEAFC Code	ISO-3166 code for the Contracting Party followed by 4 digit number repeated as needed
	Observation Ser. No.	OS	Num*3	0 - 999	Serial number of the observation during relevant patrol in the Regulatory Area
	Date of sighting	DA	Num*8	YYYYMMDD	Date when the vessel is sighted
	Time of sighting	TI	Num*4	HHMM	Time in UTC when the vessel is sighted
	Object Identification	OI	Char*7	IRCS Code	International Radio Call Sign of the sighted vessel
	Photography	PH	Char*1		Was there a photography taken, ‘Y’ or ‘N’
	Free Text string	MS	Char*255		Free text area

Category	Data Element	Field code	Type	Contents	Definitions
Logbook	Daily catch	CD			The total catch retained on board by species of the number of fishing operations per 24 hours period
	Species		Char*3	FAO species code	FAO species code for species listed in Annex II
	Quantity		Num*7	0-9999999	Live weight in kilogrammes
	Total number of hauls/fishing operations during the day	FO	Num*6	0-999999	Number of fishing operations per 24 hours period
	Catch discarded	RJ			Quantity caught and discarded by species
	Species		Char*3	FAO species code	FAO species code
	Quantity		Num*7	0-9999999	Live weight in kilogrammes
	Transmission used	TU			Name of radio station through which the report is transmitted
	Masters name	MA	Char*30		Name of master
Production logbook	Quantity produced	QP			Quantity produced by species per day
	Species name				FAO species code
	Quantity				Total product weight in kilogrammes
	Product form				Product form code (Part E of Annex XI)
	Quantity				Product weight in kilogrammes
					Product form code and weight of the product: use as many pairs as needed to cover all products
	Cumulative production of the period	AP			Total quantity produced since the entry into the Regulatory Area by species
	Species name				FAO species code
	Quantity				Total product weight in kilogrammes
	Product form				Product from code (Part E of Annex XI)
	Quantity				Product weight in kilogrammes
					Product form code and weight of the product: use as many pairs as needed to cover all products
	Product code	PR	Char*1		Product code Part E of Annex XI
	Type of packing	TY	Char*3		Type of packing Part F of Annex XI
	Unit weight	NE			Net product weight in kilogrammes
	Number of units	NU			Number of units packed

Field code	Data element	Used in report or message
AC	Activity	OBS
AD	Address destination	All
AI	Assigned Inspector	SEN
AP	Cumulative production of the period	Production logbook
CA	Catch	REP, JUR ,CAT, COX, Logbook
CC	Cumulative catch	REP, JUR, Logbook
CD	Daily catch	Logbook
CO	Course	OBS
CR	Cancelled report	CAN
CS	Coastal state	POR
DA	Date	COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, SEN, SEX, OBS,Logbook, Production logbook, RET
DF	Days Fished	CAT, COX
ED	End Date	LIM, AUT
ER	End Record	All
FO	Total number of hauls / fishing operations during the day	Logbook
FR	From	All
FS	Flag State	NOT, OBS
GE	Fishing Gear	NOT, Logbook
IR	Contracting Party internal reference number	NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, Logbook, Production logbook
IS	Date of issuing	AUT
KG	Transferred species	TRA, POR, Logbook
LA	Latitude	COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook
LG	Longitude (decimal)	POS, ENT
LO	Longitude	COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook
LT	Latitude (decimal)	POS, ENT
LU	Limited Authorisation	NOT
MA	Masters name	Logbook, Production logbook
MI	Means of Surveillance	SEN, SEX
MS	Free Text string	OBS
NA	Vessel name	NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, OBS, Logbook, Production logbook
NE	Unit weight	Production logbook
NU	Number of units	Production logbook
OB	Quantity onboard	COE, POR, Logbook
OI	Object Identification	OBS
OS	Observation Ser. No.	OBS
PD	Predicted Date	TRA, POR
PH	Photograph	OBS
PO	Port Name	NOT, POR
PR	Product code	Production logbook
PT	Predicted Time	TRA, POR
QP	Quantity produced	Production logbook
RA	Relevant Area	REP, JUR, LIM, Logbook
RC	Radio Call Sign	All
RD	Record Date	All
RE	Return Error Number	RET
RJ	Catch discarded	Logbook
RN	Record Number	All
RR	Regulated Resources	AUT, SUS
RS	Return Status	RET
RT	Record Time	All
SD	Start Date	WIT, LIM, AUT, SUS
SN	Species name	Production logbook, LIM
SP	Speed	OBS
SQ	Sequence Number	COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN
SR	Start Record	All
TF	Transhipped From	TRA, Logbook
TI	Time	All
TM	Type of Message	All except Logbook and Production logbook
TN	Trip Number	ENT, COE, CAT, COX, EXI, POS, MAN, TRA, POR, Logbook
TP	Vessel type	NOT, OBS
TT	Transhipped To	TRA, Logbook
TU	Transmission used	Logbook
TY	Type of packing	Production logbook
VC	Vessel Charterer	NOT
VL	Vessel Length	NOT
VO	Vessel Owner	NOT
VP	Vessel Power	NOT
VT	Vessel capacity	NOT
XR	Ext. registration	NOT, OBS, COE, CAT, COX, TRA, POS, MAN, POR, WIT, AUT, LIM, SUS
YM	Year and month	REP, JUR
YR	Year of the report cancelled	CAN
ZO	Zone	JUR

Where appropriate, a fisheries administration must retransmit to the NEAFC Secretary reports and messages received from its vessels in accordance with Articles 9 and 11 of Regulation (EU) No 1236/2010, subject to the following amendments:

the address (AD) shall be replaced by the address of the NEAFC Secretary (XNE); the data elements ‘record date’ (RD), ‘record time’ (RT), ‘record number’ (RN) and ‘from’ (FR) shall be inserted.

If a Contracting Party so requests, the NEAFC Secretary shall send a return message every time an electronic transmission of a report or message is received.

Return message format:

Data Element	Field Code	Mandatory/Optional	Remarks
Start Record	SR	M	System detail; indicates start of record
Address	AD	M	Message detail; destination, Contracting Party sending the report
From	FR	M	Message detail; XNE is NEAFC (who is sending the return message)
Type of message	TM	M	Message detail; message type RET for return message
Sequence number	SQ	O	Reporting detail; serial number of the report from the vessel in the relevant year, copied from the report which is received.
Radio call sign	RC	O	Reporting detail; international radio call sign of the vessel, copied from the report which is received.
Return Status	RS	M	Reporting detail; code showing whether the report/message is acknowledged or not (ACK or NAK)
Return error number	RE	O	Reporting detail; number showing the type of error. See table b)for return error numbers
Record number	RN	M	Reporting detail; record number of the report/message which is received
Date	DA	M	Message detail; date of transmission of the RET message
Time	TI	M	Message detail; time of transmission of the RET message
End of Record	ER	M	System detail; indicates end of the record

Return error numbers:

Subject/Annex	Error Numbers			Error cause
	Rejected (NAK) Follow-up action required	Accepted and Stored (ACK) Follow-up action required	Accepted and Stored (ACK) with warning
Communication	101			Message is unreadable
	102			Data value or size out of range
	104			Mandatory data missing
	105			This report is a duplicate; attempt to re-send a report previously rejected
	106			Unauthorised data source
			150	Sequence error
			151	Date/Time in the future
			155	This report is a duplicate; attempt to re-send a report previously accepted
Annex II			250	Attempt to re-Notify a vessel
		251		Vessel is not Notified
		252		Species not AUT, or LIM or SUS
Annex VIII		301		Catch prior to Catch on Entry
		302		Transhipment prior to Catch on Entry
		303		Catch on Exit prior to Catch on Entry
		304		No Position received (CAT, TRA, COX)
			350	Position without Catch on Entry
Annex X	401			Surveillance Exit prior to Surveillance Entry
		450		Observation without Surveillance Entry
		451		Inspectors or craft not notified

Identification of duplicate messages and reports:

Message/Reports	Data Elements
	TM	AD	SQ	RC	LA/LT	LO/LG	SP	CO	DA	TI	OB	CA	RA	DF	KG	TT	TF	PD	PT	CS	PO	CR	YR
Position	POS	y		y	y	y			y	y
Entry	ENT	y		y	y	y			y	y
Exit	EXI	y		y	y	y			y	y
Manual	MAN	y		y	y	y			y	y
Catch on Entry	COE	y		y					y	y	y
Catch	CAT	y		y					Y	Y		Y	Y	Y
Catch on Exit	COX	y		y					Y	Y		Y	Y	Y
Transhipment	TRA	y		y					Y	Y					Y	Y	Y	Y	Y
Port of Landing	POR	y		y					Y	Y	Y				Y			Y	Y	Y	Y
Cancel	CAN	y		y					y	y												Y	Y

For each message, if data in data-elements marked ‘ Y ’ is identical, then identify message as duplicate