Commission Implementing Regulation (EU) No 433/2012

of 23 May 2012

laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries

THE EUROPEAN COMMISSION,

Having regard to the Treaty on the Functioning of the European Union,

Having regard to Regulation (EU) No 1236/2010 of the European Parliament and of the Council of 15 December 2010 laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries and repealing Council Regulation (EC) No 2791/19991, and in particular Articles 4(5), 5(2), 8(4), 9(4) and 10(3), Article 11, Articles 12(2) and 16(2), Article 18(3) and (4), Article 19, and Articles 20(9), 24(4), 27(1) and 45(2) thereof,

Whereas:

(1)
Regulation (EU) No 1236/2010 lays down certain specific control measures to monitor fishing activities of the Union in the Area covered by the North-East Atlantic Fisheries Commission (NEAFC) and supplements control measures provided for in Council Regulation (EC) No 1224/2009 of 20 November 2009 establishing a Community control system for ensuring compliance with the rules of the common fisheries policy, amending Regulations (EC) No 847/96, (EC) No 2371/2002, (EC) No 811/2004, (EC) No 768/2005, (EC) No 2115/2005, (EC) No 2166/2005, (EC) No 388/2006, (EC) No 509/2007, (EC) No 676/2007, (EC) No 1098/2007, (EC) No 1300/2008, (EC) No 1342/2008 and repealing Regulations (EEC) No 2847/93, (EC) No 1627/94 and (EC) No 1966/20062. Detailed rules should be laid down for the application of Regulation (EU) No 1236/2010. The Annexes to several Recommendations establishing a scheme of control and enforcement (the ‘Scheme’) applicable to fishing vessels operating in the waters of the Convention Area which lie beyond the waters under the fisheries jurisdiction of the Contracting Parties adopted by NEAFC set out the format for communicating data and models for certain inspection tools and should be transposed in Union law.
(2)
Since Regulation (EU) No 1236/2010 lays down a new scheme of control and enforcement, Commission Regulation (EC) No 1085/2000 of 15 May 2000 laying down detailed rules for the application of control measures applicable in the area covered by the Convention on Future Multilateral Cooperation in the North-East Atlantic Fisheries3 should be repealed and replaced by this Regulation.
(3)

The measures provided for in this Regulation are in accordance with the opinion of the Committee for Fisheries and Aquaculture,

HAS ADOPTED THIS REGULATION:

CHAPTER IGENERAL PROVISIONS

Article 1Definitions

For the purposes of this Regulation, the following definitions shall apply:

  1. (a)

    ‘position message’ means the report on the position of a vessel automatically transmitted by the satellite-tracking device of the vessel to the Fisheries Monitoring Centre of F1a fisheries administration;

  2. (b)
    ‘position report’ means the report made by the master of a vessel as provided for in Article 25 of Commission Implementing Regulation (EU) No 404/20114;
  3. (c)

    F2“UKFR number” means the United Kingdom fleet register number of the vessel as referred to in Article 8 of Commission Implementing Regulation (EU) 2017/218;

  4. (d)

    “United Kingdom fishing vessel” means a fishing vessel which is registered in the United Kingdom under Part 2 of the Merchant Shipping Act 1995. A reference to the ‘fleet’ of a fisheries administration is a reference to all United Kingdom fishing vessels which are—

    1. (i)

      in the case of the Secretary of State and the Marine Management Organisation, registered to a port in England,

    2. (ii)

      in the case of the Department of Agriculture, Environment and Rural Affairs in Northern Ireland, registered to a port in Northern Ireland,

    3. (iii)

      in the case of the Scottish Ministers, registered to a port in Scotland, or

    4. (iv)

      in the case of the Welsh Ministers registered to a port in Wales.

Article 2Contact points

1.

F3A fisheries administration must send the information concerning contact points, as referred to in Article 4(3) and (4) of Regulation (EU) No 1236/2010, to the NEAFC Secretary F4... in computer-readable form.

2.

F5A fisheries administration must publish the information referred to in paragraph 1 on the secure part of their website F6....

CHAPTER IIMONITORING MEASURES

Article 3Participation of the F7United Kingdom

1.

The list referred to in Article 5(1) of Regulation (EU) No 1236/2010 shall include the vessels authorised to fish for one or more regulated resources, broken down by species.

Where applicable, the list shall refer to the F8UKFR number allocated to each vessel.

F92.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Article 4Recording of catches

1.

In addition to the information specified in Article 14 of Regulation (EC) No 1224/2009, the fishing logbook referred to in Article 8 of Regulation (EU) No 1236/2010 shall contain the information set out in Part A of Annex I to this Regulation.

2.

The production logbook referred to in Article 8(2) and (3) of Regulation (EU) No 1236/2010 shall be as set out in Part B of Annex I.

3.

The stowage plan referred to in Article 8(2) and (3) shall be as set out in Part C of Annex I.

4.

The code to be used for each species is the code established by the Food and Agriculture Organisation of the United Nations (FAO) as set out in Annex II.

Article 5Reporting of catches of regulated resources and position

F10A fisheries administration must use the format and the specifications for the transmissions to the NEAFC Secretary under Articles 9 and 11 of Regulation (EU) No 1236/2010 as set out in Annex III.

Article 6Global reporting of catches

F11A fisheries administration must transmit the data under Article 10, paragraphs 1 and 2 of Regulation (EU) No 1236/2010 in XML format.

CHAPTER IIIINSPECTIONS

F12Article 7Designated body

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Article 8Identification of inspectors and of inspection means

1.

The special identity document referred to in Article 16(2) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part A of Annex IV.

2.

The inspection special signal referred to in Article 18(3) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part B of Annex IV.

F13Article 9Inspection activities

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Article 10Surveillance procedure

1.

The sighting reports referred to in Article 19(1) of Regulation (EU) No 1236/2010 shall be transmitted using the form set out in Part A of Annex VI.

2.

The surveillance reports referred to in Article 19(2) of Regulation (EU) No 1236/2010 shall be drawn up using the form set out in Part B of Annex VI.

Article 11Inspection reports

The inspection reports referred to in Article 20(9) of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the format set out in Annex VII.

CHAPTER IVPORT STATE CONTROL

Article 12Prior notification of entry into port

The prior notification referred to in Article 24 of Regulation (EU) No 1236/2010 shall be made by means of the Port State Control (PSC) form provided for in Annex VIII with Part A duly completed as follows:

  1. (a)

    F14the form PSC 1 shall be used where the vessel is carrying its own catches;

  2. (b)

    the form PSC 2 shall be used where the vessel is engaged in transhipment operations, providing the information separately for catches from each donor vessel.

F14Article 13

1.

When completing the prior notification in accordance with Article 25(1) of Regulation (EU) No 1236/2010, the F15a fisheries administration, in relation to United Kingdom fishing vessels, must complete Part B of the PSC form provided for in Annex VIII.

2.

When completing the prior notification in accordance with Article 25(2) and (4) of Regulation (EU) No 1236/2010, F16where the United Kingdom is the port country, a fisheries administration shall complete Part C of the PSC form provided for in Annex VIII.

Article 14Port inspection reports

The inspection reports referred to in Article 27 of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the form set out in Annex IX and transmitted to the NEAFC Secretary F17....

F18CHAPTER VINFRINGEMENTS

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

CHAPTER VIDATA

SECTION 1Data communication

F19Article 16Communication to the NEAFC Secretary

1.

The data exchange formats and data communication systems referred to in Article 12(2) of Regulation (EU) No 1236/2010 to be used for transmission of reports and information to the NEAFC Secretary shall continue to comply with the rules set out in Annex X to this Regulation until the date referred to in paragraph 3; the corresponding codes to be used in communication with the NEAFC Secretary are as set out in Annex XI.

2.

Member States shall complete, by 1 November 2020, all necessary technical preparations enabling the utilisation of the following data exchange formats and data communication systems for transmission of reports and information to the NEAFC Secretary:

(a)

To exchange fishing logbook data, prior notification data, transhipment declaration data, and landing declaration data, the format shall be the Fishing Activity Domain XML Schema Definition based on the UN/FLUX P1000-3 standard. The data exchange shall comply with the FLUX Fishing Activities Implementation Document adopted by NEAFC.

(b)

To report vessel monitoring system data, the format shall be the Vessel Position Domain XML Schema Definition based on the UN/FLUX P1000-7 standard. The data exchange shall comply with the FLUX Vessel Position Implementation Document adopted by NEAFC.

3.

Member States shall use the data exchange formats and data communication systems referred to in paragraph 2 from the date to be communicated by the Commission following the decision by NEAFC to this effect. The data exchanges shall comply with the FLUX Implementation Documents adopted by NEAFC.

4.

By way of derogation from paragraph 1 and 3, Member States may use the data exchange format referred to in paragraph 2 (b) to report vessel monitoring system data as of the entry into force of this Regulation. Member States shall inform the Commission of the date as of which the new data exchange format will be used.

SECTION 2Data security and confidentiality

Article 17Common provisions on data security and confidentiality

1.

This Section lays down detailed rules on confidentiality for the implementation of Article 45 of Regulation (EU) No 1236/2010. It shall apply to all electronic reports and messages under this Regulation with the exception of the global reporting of catches referred to in Article 6 of this Regulation.

2.

F20A fisheries administration must, where necessary, at the request of the NEAFC Secretary, rectify or erase electronic reports or messages the processing of which does not comply with Regulation (EU) No 1236/2010 and this Regulation.

3.

The electronic reports and messages shall be used only for the purposes specified in the Scheme laid down by Regulation (EU) No 1236/2010.

Article 18Data from inspections

1.

F21A fisheries administration carrying out an inspection may retain and store electronic reports and messages transmitted by the NEAFC Secretary within 24 hours of the departure of the vessels, to which the data pertain, from the Regulatory Area without re-entry. Departure shall be deemed to have been effected six hours after the transmission of the intention to exit from the Regulatory Area.

2.

F22A fisheries administration carrying out an inspection shall ensure the secure processing of electronic reports and messages in their respective electronic data processing systems, in particular where the processing involves transmission over a network.

3.

F23A fisheries administration must adopt appropriate technical and organisational measures to protect electronic reports and messages against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access and against all inappropriate forms of processing.

4.

F24A fisheries administration carrying out an inspection shall make the electronic reports and messages available for inspection purposes and only to inspectors assigned to the Scheme laid down by Regulation (EU) No 1236/2010.

Article 19Data processing systems

F251.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F252.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.

The https protocol shall be used for communication of data covered by the Scheme laid down by Regulation (EU) No 1236/2010. When such data are communicated, appropriate encryption protocols shall be applied to ensure confidentiality and authenticity.

4.

Access limitation to the data shall be secured via a flexible user identification and password mechanism. Each user shall be given access only to the data necessary for his/her task.

F265.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

CHAPTER VIIFINAL PROVISIONS

Article 20Repeal

Regulation (EC) No 1085/2000 is repealed.

F27Article 21Entry into force

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F27...

ANNEX IRECORDING OF CATCH

A.Logbook recordings

Data Element

Field code

Mandatory/Optional

Remarks

Information on entry into the Regulatory Area

Date

DA

M

Activity detail; date of entry into the Regulatory Area

Time of entry

TI

M

Activity detail; time of entry into the Regulatory Area

Location

Activity detail; position of entry in R.A.

Latitude

LA

M

position at the time of entry

Longitude

LO

M

position at the time of entry

Quantity on board

OB

Activity detail; quantity on board by species

Species name6

M

FAO species code for species listed in Annex II

Quantity6

M

Live weight in kilogrammes

Catches per haul or fishing operation

Fishing location

Activity detail; position

Latitude

LA

M7

Position when the fishing operation starts

Longitude

LO

M7

Position when the fishing operation starts

Time

TI

M7

Activity detail; time when the fishing operation starts

Catch

CA

Activity detail; catch retained on board per fishing operation by species

Species6

M7

FAO species code for species listed in Annex II

Quantity6

M7

Live weight in kilogrammes

Fishing depth

FD

M8

Distance from water surface to the lowest part of the fishing gear (in metres).

Daily information

Total number of hauls/fishing operations during the day

FO

M9

Activity detail; number of fishing operations per 24 hours period

Catch discarded

RJ

Activity detail; quantity caught and discarded by species

Species

M

FAO species code

Quantity

M

Live weight in kilogrammes

Cumulative Catch

CC

Activity detail; the estimated cumulative catch since the entry into the Regulatory Area by species.

Species6

M

FAO species code for species listed in Annex II

Quantity6

M

Live weight in kilogrammes

Information on transhipments

Date

DA

M

Activity detail; date(s) of transhipments

Transhipments

KG

Activity detail; quantities by species on-loaded and off-loaded in the R.A.

Species6

M

FAO species code for species listed in Annex II

Quantity6

M

Live weight in kilogrammes

Transhipped to

TT

M

Vessel registration detail; Radio call sign of receiving vessel

Transhipped from

TF

M

Vessel registration detail; Radio call sign of donor vessel

Information on report transmissions

Date

DA

M

Message detail; date of transmission of a report

Time

TI

M

Message detail; time of transmission of a report (UTC)

Transmission used

TU

M9

Message detail; name of radio station through which the report is transmitted

Type of report

TM

M

Message detail;

Information on exit from the Regulatory Area

Time

TI

M

Activity detail; time of exit (UTC)

Date

DA

M

Activity detail; date of exit

Position

Activity detail; position of exit from the R.A.

Latitude

LA

M

position at the time of exit

Longitude

LO

M

position at the time of exit

Cumulative Catch on board

OB

Activity detail; cumulative catches retained on board by species

Species6

M

FAO species code for species listed in Annex II

Quantity6

M

Live weight in kilogrammes

Masters name and signature

MA

M

6

Each species where catches exceed 50 kg shall be recorded

7

F28A fisheries administration must ensure that United Kingdom fishing vessels record this information on a daily basis, or per haul or fishing operation, or both

8

Mandatory where required by specific management measures

9

Only mandatory if radio station is used.

B.Production logbook recordings

Data Element

Field code

Mandatory/Optional

Remarks

1. Vessel identity10

Radio call sign

RC

M

Vessel registration detail; international radio call sign

Vessel name

NA

O

Vessel registration detail; name of the vessel

Contracting Party Internal reference number

IR

O

Vessel registration detail; unique Contracting Party vessel number as flag state 3-alpha country code followed by number

Vessel external registration number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

2. Information on production

Date

DA

M

Activity detail; date of production

Quantity produced

QP

Activity detail; quantity produced by species per day

Species name

M

FAO species code

Quantity

M

Total product weight in kilogrammes

Product form

M

Product form code (Part E of Annex XI)

Quantity

M

Product weight in kilogrammes

Product form code and weight of the product: use as many pairs as needed to cover all products

Cumulative production of the period

AP

Activity detail; total quantity produced since the entry into the Regulatory Area by species

Species name

M

FAO species code

Quantity

M

Total product weight in kilogrammes

Product form

M

Product form code (Part E of Annex XI)

Quantity

M

Product weight of the product in kilogrammes

Product form code and weight of the product: use as many pairs as needed to cover all products

3. Information on packing

Species name

SN

O

Activity detail; FAO species code

Product code

PR

O

Activity detail; product code Part E of Annex XI

Type of packing

TY

O

Activity detail; type of packing Part F of Annex XI

Unit weight

NE

O

Activity detail; net product weight in kilogrammes

Number of units

NU

O

Activity detail; number of units packed

4.

Masters name and address

MA

M

10

One element of vessel identity in addition to Radio Call sign is mandatory

C.Stowage Plan

1.

Processed catches must be stowed and marked in such a way that the same species and product categories and quantities can be identified when stowed in different parts in the hold.

2.

A stowage plan must show the location of the products in the holds as well as the quantities of the products on board stated in kg.

3.

The stowage plan shall be updated every day for the preceding day reckoned from 0000 hrs (UTC) until 2400 hrs (UTC).

ANNEX II

SPECIES LIST

FAO3-Alpha code

English common name

Scientific Name

ALF

Alfonsinos

Beryx spp.

ALC

Baird’s slickhead

Alepocephalus bairdii

ANT

Blue antimora (Blue hake)

Antimora rostrata

API

Iceland catshark

Apristuris spp

ARG

Argentines

Argentina spp.

BLI

Blue ling

Molva dypterygia

BRF

Blackbelly rosefish

Helicolenus dactylopterus

BSF

Black scabbard

Aphanopus carbo

BSH

Blue shark

Prionace glauca

BSK

Basking shark

Cetorhinus maximus

BSS

Seabass

Dicentrarchus labrax

CAP

Capelin

Mallotus villosus

CAS

Spotted wolffish

Anarhichas minor

CAT

Wolffish

Anarhichas spp.

CFB

Black dogfish

Centroscyllium fabricii

CMO

Rabbit fish (Rattail)

Chimaera monstrosa

COD

Atlantic Cod

Gadus morhua

COE

European conger

Conger conger

CYO

Portuguese dogfish

Centroscymnus coelolepis

CYH

Large- eyed rabbit fish (Ratfish)

Hydrolagus mirabilis

CYP

Longnose velvet dogfish

Centroscymnus crepidater

DCA

Birdbeak dogfish

Deania calceus

ELP

Eelpout

Lycods esmarkii

EPI

Black (Deep-water) cardinal fish

Epigonus telescopus

FOR

Forkbeard (Forkhead)

Phycis phycis

GAM

Mouse catshark

Galeus murinus

GHL

Greenland halibut

Reinhardtius hippoglossoides

GFB

Greater forkbeard

Phycis blennoides

GSK

Greenland shark

Somniosus microcephalus

GUP

Gulper shark

Centrophorus granulosus

GUQ

Leafscale gulper shark

Centrophorus squamosus

HAD

Atlantic haddock

Melanogrammus aeglefinus

HAL

Atlantic halibut

Hippoglossus hippoglossus

HER

Atlantic herring

Clupea harengus

HOM

Atlantic horse mackerel

Trachurus trachurus

HPR

Silver roughy (Pink)

Hoplostethus mediterraneus

HXC

Frilled shark

Chlamydoselachus anguineus

JAD

Norwegian skate

Raja nidarosiensus

KCD

Red king crab

Paralithodes camtschaticus

KEF

Deep-water red crab

Chacon (Geyron) affinis

LIN

Ling

Molva molva

LUM

Lumpfish

Cyclopterus lumpus

MAC

Atlantic mackerel

Scomber scombrus

MOR

Moras

Moridae

ORY

Orange roughy

Hoplosthethus atlanticus

OXN

Sailfin roughshark (Sharpback shark)

Oxynotus paradoxus

PHO

Risso’s smoothhead

Alepocephalus rostratus

PLA

American plaice

Hippoglossoides platessoides

PLE

European plaice

Pleuronectes platessa

POC

Polar cod

Boreogadus saida

POK

Saithe (Pollock)

Pollachius virens

PRA

Northern prawn

Pandalus borealis

REB

Beaked redfish

Sebastes mentella

RED

Redfish (unspecified)

Sebastes spp.

REG

Golden redfish

Sebastes marinus

RHG

Roughhead grenadier

Macrourus berglax

RIB

Common mora

Mora moro

RNG

Roundnose grenadier

Coryphaenoides rupestris

SBL

Blondnose six-gilled shark

Hexanchus griseus

SBR

Red seabream

Pagellus bogaraveo

SCK

Kitefin shark

Dalatias licha

SFS

Silver scabbard

Lepidopus caudatus

SHL

Greater lanternshark

Etmopterus princeps

SHL

Velvet belly

Etmopterus spinax

SHO

Blackmouth dogfish

Galeus melastomus

RCT

Straightnose rabbitfish

Rhinochimaera atlantica

RJG

Arctic skate

Raja hyperborea

RJY

Round skate

Raja fyllae

SFV

Small redfish (Norway haddock)

Sebastes viviparus

SKA

Skates

Raja spp.

SKH

Sharks

Selachimorpha

SYR

Knifetooth dogfish

Scymnodon ringens

TJX

Spiny (Deep-sea) scorpionfish

Trachyscorpia cristulata

USK

Tusk

Brosme brosme

WHB

Blue whiting

Micromesistius poutassou

WRF

Wreckfish

Polyprion americanus

ANNEX III

REPORTING OF CATCHES, TRANSHIPMENTS AND POSITIONS

1)‘CATCH ON ENTRY’ report

Data Element

Field Code

Mandatory /Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination, ‘XNE’ for NEAFC

Sequence Number

SQ

M

Message detail; serial number in current year

Type of Message

TM

M

Message detail; message type, ‘COE’ as Catch on Entry report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

F29United Kingdom fleet register number (UKFR)

IR

O

Vessel registration detail. F30...

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number.

Latitude

LA

M

Activity detail; position at time of transmission

Longitude

LO

M

Activity detail; position at time of transmission

Quantity on board

OB

Activity detail; quantity by species on board, in pairs as needed.

species

M

FAO species code

live weight

M

Live weight in kilograms, rounded to the nearest 100 kilograms.

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record

2)‘CATCH’ report

Data Element

Field Code

Mandatory / Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination, ‘XNE’ for NEAFC

Sequence Number

SQ

M

Message detail; message serial number in current year

Type of Message

TM

M

Message detail; message type, ‘CAT’ as Catch report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

F29United Kingdom fleet register number (UKFR)

IR

O

Vessel registration detail. F30...

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

Latitude

LA

M11

Activity detail; position at time of transmission

Longitude

LO

M11

Activity detail; position at time of transmission

Weekly Catches

CA

Activity detail; cumulative catch by species retained on board, either since commencement of fishing in R.A.12 or last ‘Catch’ report, in pairs as needed.

species

M

FAO species code

live weight

M

Live weight in kilograms, rounded to the nearest 100 kilograms

Days Fished

DF

M

Activity detail; number of fishing days in the Regulatory Area since commencement of fishing or last ‘Catch’ report

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record

11

Optional if a vessel is subject to satellite tracking in accordance with Article 11of Regulation (EU) No 1236/2010.

12

Meaning the first ‘Catch Report’ in the current fishing trip in the Regulatory Area.

3)‘CATCH ON EXIT’ report

Data Element

Field Code

Mandatory /Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination, ‘XNE’ for NEAFC

Sequence Number

SQ

M

Message detail; message serial number in current year

Type of Message

TM

M

Message detail; ‘COX’ as Catch on Exit report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

F29United Kingdom fleet register number (UKFR)

IR

O

Vessel registration detail. F30...

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

Latitude

LA

M13

Activity detail; position at time of transmission

Longitude

LO

M13

Activity detail; position at time of transmission

Weekly Catch

CA

Activity detail; Cumulative catch retained on board by species, either since commencement of fishing in the R.A.14 or last ‘Catch’ report, in pairs as needed.

species

M

FAO species code

live weight

M

Live weight in kilograms, rounded to the nearest 100 kilograms

Days Fished

DF

M

Activity detail; number of fishing days in the Regulatory Area either since commencement of fishing or last ‘Catch’ report

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record

13

Optional if a vessel is subject to satellite tracking in accordance with Article 11 of Regulation (EU) No 1236/2010

14

Meaning the first communication of catches taken in the R.A. in the current fishing trip

4)‘TRANSHIPMENT’ report

Data Element

Field Code

Mandatory /Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination, ‘XNE’ for NEAFC

Sequence Number

SQ

M

Message detail; message serial number in current year

Type of Message

TM

M

Message detail; message type, ‘TRA’ as Transhipment report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

F29United Kingdom fleet register number (UKFR)

IR

O

Vessel registration detail. F30...

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

Quantity on-loaded or off-loaded

KG

Quantity by species on-loaded or off-loaded in the R.A., in pairs as needed.

species

M

FAO species code

live weight

M

Live weight in kilograms, rounded to the nearest 100 kilograms,

Transhipped To

TT

M15

Vessel registration detail; International radio call sign of the receiving vessel

Transhipped From

TF

M15

Vessel registration detail; International radio call sign of the donor vessel

Latitude

LA

M16

Activity detail; estimated latitude where the master intends to do the transhipment.

Longitude

LO

M16

Activity detail; estimated longitude where the master intends to do the transhipment.

Predicted Date

PD

M16

Activity detail; estimated date UTC when the master intends to do the transhipment (YYYYMMDD)

Predicted Time

PT

M16

Activity detail; estimated time UTC when the master intends to do the transhipment (HHMM)

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record

15

Whichever one is appropriate

16

Optional for reports sent by the receiving vessel after the transhipment.

5)‘POSITION’ report/message

Data Element

Field Code

Mandatory /Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination; ‘XNE’ for NEAFC

Sequence Number

SQ

M17

Message detail; message serial number in current year

Type of Message

TM18

M

Message detail; message type, ‘POS’ as Position report/message to be communicated by VMS or other means by vessels with a defective satellite tracking device

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

F29United Kingdom fleet register number (UKFR)

IR

O

Vessel registration detail. F30...

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

Latitude

LA

M19

Activity detail; position at time of transmission

Longitude

LO

M19

Activity detail; position at time of transmission

Latitude (decimal)

LT

M20

Activity detail; position at time of transmission

Longitude (decimal)

LG

M20

Activity detail; position at time of transmission

Speed

SP

M

Activity detail; speed of the vessel

Course

CO

M

Activity detail; heading of the vessel

Flag State

FS

M21

Activity detail; flag-state of the vessel

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record

17

Optional in case of a VMS message

18

  • Type of message shall be ‘ENT’ for the first VMS message from the Regulatory Area as detected by the FMC of the Contracting Party.

  • Type of message shall be ‘EXI’ for the first VMS message from outside the Regulatory Area as detected by the FMC of the Contracting Party, and the values for latitude and Longitude are, in this type of message, optional.

  • Type of message shall be ‘MAN’ for reports communicated by vessels with a defective satellite tracking device in addition to Article 25 of Regulation (EU) No 404/2011

19

Mandatory for manual messages

20

Mandatory for VMS messages

21

Mandatory; to be used only in transmissions between the NEAFC Secretary and the FMCs

6)‘PORT of landing’ report

Data Element

Field Code

Mandatory /Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination ‘XNE’ for NEAFC

Sequence number

SQ

M

Message detail; serial number of the report from the vessel in the relevant year

Type of Message

TM

M

Message detail; message type, ‘POR’

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

F29United Kingdom fleet register number (UKFR)

IR

O

Vessel registration detail. F30...

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

Latitude

LA

M22

Activity detail; position at time of transmission

Longitude

LO

M22

Activity detail; position at time of transmission

Coastal state

CS

M

Activity detail; coastal state of the Port of Landing

Name of Port

PO

M

Activity detail; name of Port of landing

Predicted Date

PD

M

Activity detail; estimated date UTC when the master intends to be in port (YYYYMMDD)

Predicted Time

PT

M

Activity detail; estimated time UTC when the master intends to be in port (HHMM)

Quantity to be landed

KG

M

Activity detail; quantity by species to be landed in the Port, in pairs as needed.

species

FAO species code

live weight

Live weight in kilograms, rounded to the nearest 100 kilograms

Quantity on board

OB

M

Activity detail; quantity by species on board, in pairs as needed

species

FAO species code

live weight

Live weight in kilograms, rounded to the nearest 100 kilograms

Date

DA

M

Message detail; UTC date of transmission

Time

TI

M

Message detail; UTC time of transmission

End of record

ER

M

System detail; indicates end of the record

22

Optional if a vessel is subject to satellite tracking.

7)‘CANCEL’ report

Data Element

Field Code

Mandatory/Optional

Remarks

Start record

SR

M

System detail; indicates the start of record

From

FR

M

Name of the transmitting Party

Address

AD

M

Message detail; destination, ‘XNE’ for NEAFC

Type of Message

TM

M

Message detail; message type, ‘CAN’23 as Cancel report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Cancelled report

CR

M

Message detail; the record number of the report to be cancelled

Year of the report cancelled

YR

M

Message detail; year of the report to be cancelled

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record

23

A Cancel report shall not be used to cancel another Cancel report

ANNEX IVINSPECTION IDENTIFICATION

A.Identification of inspectors

The card should be 10 × 7 cm and may be laminated plastic.

The colours of the NEAFC inspection pennant are indicated in Annex IV(B).

The card number consists of the 3-alpha country code followed by a four digit serial number of the Contracting Party

B.NEAFC Inspection signal

1.Two pennants, one directly above the other, are to be flown during daylight and in conditions of normal visibility.

The distance between the pennants shall not exceed one meter

2.

The boarding craft shall display one inspection pennant as indicated above. The pennant may be half scale. The pennant may be painted on the hull or on any vertical sides of the craft. When painted, the black letters ‘NE’ can be left out.

ANNEX V

NOTIFICATION OF INSPECTION AND SURVEILLANCE ACTIVITIES

A. Report of entry of inspection and surveillance craft in the R.A.

Data Element

Code

Mandatory/ Optional

Remarks

Start Record

SR

M

System detail; indicates start of the record

Address

AD

M

Message detail; destination, ‘XNE’ for NEAFC

From

FR

M

Message detail; address of the transmitting Contracting Party

Record Number

RN

M

Message detail; message serial number in current year

Type of Message

TM

M

Message detail; message type, ‘SEN’ as entry report of the surveillance craft in the R.A.

Record Date

RD

M

Message detail; date of transmission

Record Time

RT

M

Message detail; time of transmission

Means of surveillance

MI

M

Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate fixed wing aircraft, ‘HEL’ to indicate helicopter

Radio call sign

RC

M

Surveillance detail; International radio call sign of the surveillance craft

Assigned inspectors ID

AI

M

Surveillance detail; card number, repeated as necessary

Date

DA

M

Surveillance detail; date of entry24

Time

TI

M

Surveillance detail; time of entry24

Latitude

LA

M

Surveillance detail; position at time of entry24

Longitude

LO

M

Surveillance detail; position at time of entry24

End record

ER

M

System detail; Indicates end of the record

24

Estimated when message is sent prior to entry of surveillance craft

B. Report of exit of inspection and surveillance craft from the R.A.

Data Element

Code

Mandatory/ Optional

Remarks

Start Record

SR

M

System detail; indicates start of the record

Address

AD

M

Message detail; destination, ‘XNE’ for NEAFC

From

FR

M

Message detail; address of the transmitting Contracting Party

Record Number

RN

M

Message detail; message serial number in current year

Type of Message

TM

M

Message detail; message type, ‘SEX’ as exit report of the surveillance craft from the R.A.

Record Date

RD

M

Message detail; date of transmission

Record Time

RT

M

Message detail; time of transmission

Means of surveillance

MI

M

Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate fixed wing aircraft, ‘HEL’ to indicate helicopter

Radio call sign

RC

M

Surveillance detail; International radio call sign of the surveillance craft

Date

DA

M

Surveillance detail; date of exit25

Time

TI

M

Surveillance detail; time of exit25

Latitude

LA

M

Surveillance detail; position at time of exit25

Longitude

LO

M

Surveillance detail; position at time of exit25

End record

ER

M

System details; Indicates end of the record

25

Same as the estimated surveillance detail in the SEN message when that message is being cancelled

ANNEX VISURVEILLANCE AND SIGHTING REPORTS

A.NEAFC sighting report

Data Element

Code

Mandatory/Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination, ‘XNE’ for NEAFC

From

FR

M

Message detail; address of the transmitting party (Contracting Party)

Record Number

RN

M

Message detail; serial number in current year

Type of Message

TM

M

Message detail; message type, ‘OBS’ as Observation report

Radio call sign

RC

M

Surveillance detail; international radio call sign of the surveillance craft

Record Date

RD

M

Message detail; date of transmission

Record Time

RT

M

Message detail; time of transmission

Observation Serial Number

OS

M

Surveillance detail; observation serial number

Date

DA

M

Surveillance detail; date when vessel sighted

Time

TI

M

Surveillance detail; time when vessel sighted

Latitude

LA

M

Surveillance detail; latitude when vessel sighted

Longitude

LO

M

Surveillance detail; longitude where vessel sighted

Object Identification

OI

M

Vessel registration detail; radio call sign of the sighted vessel

External Registration Number

XR

M

Vessel registration detail; side number of the sighted vessel or IMO number in the absence of a side number

Vessel Name

NA

O

Vessel registration detail; name of the sighted vessel

Flag State

FS

M

Vessel registration detail; flag state of the sighted vessel

Vessel Type

TP

O

Vessel characteristics; type of the sighted vessel

Speed

SP

O

Surveillance detail; speed of the sighted vessel

Course

CO

O

Surveillance detail; heading of the sighted vessel

Activity

AC

M

Surveillance detail; activity of the sighted vessel Annex XI (B)

Photograph

PH

M

Surveillance detail; was there a photograph taken of the sighted vessel, ‘Y’ or ‘N’

Comments

MS

O

Surveillance detail; free text to complete the report

End of record

ER

M

System detail; indicates end of an individual record

Positive identification can only be achieved by means of visual verification of the Radio Call sign or the External Registration Number displayed on the vessel.

If positive identification is not possible the reason shall be specified in the comments field.

B.NEAFC surveillance report

CONTRACTING PARTY …

ASSIGNED INSPECTION CRAFT:

TYPE …

CALL SIGN …

NEAFC REFERENCE …

ASSIGNED INSPECTORS:

NAME …

NEAFC REFERENCE …

NAME …

NEAFC REFERENCE …

A.PATROL

A1

PATROL ARRIVING IN RA:

DATE …

TIME …

UTC

LATITUDE …

LONGITUDE …

A2

PATROL LEAVING RA:

DATE …

TIME …

UTC

LATITUDE …

LONGITUDE …

A3

EQUIPMENT USED TO DETERMINE POSITION: …

B.OBSERVATIONS

B1

B2

B3

B4

B5

B6

B7

B8

B9

B10

B11

B12

No

Date

Time UTC

Position

Vessel sighted28

IRCS/external marking

Flag State

Heading/Speed

Typeof vessel

Activity

Photo No

Infringement or Observation

Latitude

Longitude

28

Identification (name/number)

Authorised Inspector(s) signature …

Signature …

ANNEX VII

NEAFC REPORT ON INSPECTIONS

CONTRACTING PARTY:

…

ASSIGNED INSPECTION VESSEL:

NAME

…

REGISTRATION NUMBER.

…

CALL SIGN

…

NEAFC REFERENCE

…

ASSIGNED INSPECTORS:

NAME

…

NEAFC REFERENCE

…

NAME

…

NEAFC REFERENCE

…

PART A.IDENTIFICATION OF INSPECTED VESSEL

A.1.1.

IMO number ……

A.1.2.

International Radio Call Sign …

A.1.3.

Vessel Name …

A.2.

External Registration Number …

A.3.

Vessel Type. …

A.4.Position of Inspection determined by the inspection vessel

DATE …

TIME … UTC

Latitude … Longitude …

A.5.Equipment used to determine the position

…

A.6.

Flag state …

A.7.Master’s Name and Address. …

…

…

A.8.

Vessel Activity …

A.9.Position of Inspection determined by the inspected vessel

DATE …

TIME … UTC

Latitude. … Longitude …

A.10.Equipment used to determine the position

…

Observations by the inspectors, if any: …

…

…

…

…

… initials : …

PART B.VERIFICATION29

B.1. Vessel Documentation

Checked: Y/N

B.1.1.

Authorisation to fish in the NEAFC Regulatory Area :

Y/N

B.1.2.

Authorisation to fish the following regulated resources : …

B.1.3.

Where appropriate,

Y/N

Certified Drawing or description of fish room kept on board:

Y/N

B.1.4.

Where appropriate,

Y/N

Certified Drawing or description of refrigerated sea water tanks kept on board:

Y/N

B.1.5.

Where appropriate,

Y/N

Certified Calibration tables of refrigerated sea water tanks kept on board :

Y/N

Observations by the inspectors, if any:

…

…

…

…

… initials …

B.2. Reporting of vessel movements / VMS

Checked: Y/N

B.2.1.Fishing trip

B.2.2.Reports / VMS

Arrival in NEAFC RA

Last position communicated

VMS transponder installed

Y/N

VMS system operative

Y/N

Date

Are reports communicated

Y/N – If Yes, note:

Time

  • □

    Catch ‘on Entry report’

date: …

Longitude

  • □

    Weekly catch report

date: …

Latitude

  • □

    Transhipment

date:…

Days in NEAFC R.A

  • □

    Last manual position report

date: …

  • □

    Catch ‘on Exit’ report

date: …

B.3.Recording of fishing effort and catches

B.3.1. Fishing Logbook

Checked: Y/N

B.3.1.1.

Are recordings made in accordance with Article 930:

Y/N

B.3.1.1.1.

If not, indicate the inaccurate or missing recording(s):

  • □

    logbook not bound with numbered pages;

  • □

    fishing gear used;

  • □

    recording of catches by species and total;

  • □

    fishing zones / location;

  • □

    where appropriate

Y/N

transhipments;

  • □

    where appropriate,

Y/N

transmission of hail reports;

  • □

    certification of recordings by the master.

  • □

    other: …

30

Article 9 of the Scheme corresponds to Article 8 of Regulation (EU) No 1236/2010.

B.3.2 Production Logbook and Stowage Plan

Checked: Y/N

B.3.2.1.

Are production logbook and stowage plan required:

Y/N

B.3.2.2.

Production logbook available :

Y/N

If No, go to 3.2.4

B.3.2.3

If Yes, Information:

COMPLETE/INCOMPLETE

B.3.2.3.1.

If not, indicate the missing information:

  • □

    quantities kept on board in product weight by type of commercial presentation and species;

  • □

    conversion factors for each type of presentation.;

  • □

    certification of recordings by the master.

  • □

    other: …

B.3.2.4.

A stowage plan maintained:

Y/N

B.3.2.5.

If Yes, Information:

COMPLETE/INCOMPLETE

B.3.2.5.1.

If not, indicate the missing information:

  • □

    quantities not stowed by type of commercial presentation and species as indicated in the plan;

  • □

    quantities by type of commercial presentation and species in the hold not identified.

  • □

    other: …

B.4. Catches retained on board

Checked: Y/N

B.4.1. Quantities recorded by the master

Species

Declared quantities on board(Kilograms Live weight)

Where availableProcessed Quantities(Kilograms Processed weight)

Conversion factor

On Board31
Caught32
Transshipped33
Total on Board34

Total

31

Quantities on board when entering the NEAFC RA

32

Quantities caught and retained on board in the NEAFC RA

33

Quantities loaded (+) or unloaded (-) in the NEAFC RA

34

Total declared quantities on board at the time of inspection

B.4.2. Quantities on board determined by the inspectors

Species

Quantity(Kilograms Processed weight)

Volume/Density Factor /Conversion Factor

Calculated quantities(Kilograms Live weight)

Difference %35

Observations

Total

35

Difference between the quantities on board as determined by the inspectors and the total quantities on board as declared by the master

B.5. Fishing gear and markings

Checked: Y/N

B.5.1.

Type of fishing gear used (Appendix 2(A) to Annex II36): …

B.5.2.

Type of net attachments used (Appendix 2(B) to Annex II37): …

B.5.3.

Stationary gear used marked :

Y/N

Comment: …

B.5.4.

Unused gear securely lashed and stowed:

Y/N

Comment : …

36

Appendix 2(A) to Annex II of the Scheme corresponds to Part C of Annex XI to this Regulation.

37

Appendix 2(B) to Annex II of the Scheme corresponds to Part D of Annex XI to this Regulation.

B.5.5. Mesh measurement of gear used

Checked: Y/N

B.5.5.1. Cod end (inclusive of lengthener(s), if any - Sample of 20 meshes)

Type of Gear38

CONDITION : WET/DRY

MATERIAL : …

Average width

Legal size

MESH SIZE (WIDTH)In Millimetres

(in mm)

(in mm)

38
Appendix 2(A) to Annex II39
39

Appendix 2(A) to Annex II of the Scheme corresponds to Part C of Annex XI to this Regulation.

B.5.5.2. Chafer Samples of .............. meshes

Type40

CONDITION: WET/DRY

MATERIAL: …

Average width

Legal size

MESH SIZE (WIDTH)In Millimetres

(in mm)

(in mm)

40
Appendix 2(B) to Annex II41
41

Appendix 2(B) to Annex II of the Scheme corresponds to Part D of Annex XI to this Regulation.

B.5.5.3. Rest of net - Sample of 20 meshes

Type42

CONDITION : WET/DRY

MATERIAL: …

Average width

Legal size

MESH SIZE (WIDTH)In Millimetres

(in mm)

(in mm)

42

Appendix 2(B) to Annex II

PART C.EVALUATION

C.1. Analysis of catches of the last haul

Checked: Y/N

SAMPLE TAKEN: Y/N

Weight: … in Kg.

VISUAL ESTIMATE Y/N

SpeciesFAO Alpha Code

Weight of Species(live weight Kg)

%Undersized Fish

%Discards

Remarks

Total

PART D.COOPERATION

  • D.1. Level of cooperation deemed appropriate

    Y/N

  • D.1.1. If not, indicate the shortcomings
    • □

      prevented an inspector from carrying out his duties;

    • □

      falsifying or concealing the markings, identity or registration of the fishing vessel;

    • □

      concealing, tampering with or disposing of evidence relating to an investigation;.

    • □

      failure to facilitate prompt and safe boarding and disembarkation;

    • □

      failure to allow the inspectors to communicate with authorities of the flag contracting Party and the inspecting contracting Party;

    • □

      failure to provide access to relevant areas, decks and rooms of the fishing vessel, catch (whether processed or not) nets or other gear, equipment, and any relevant documents

    Observations by the inspectors if any: …

    …

    …

    …

    …

    … initials: …

PART E.INFRINGEMENTS AND OBSERVATIONS

E.1. Infringements noted

Article

List NEAFC provision(s) violated and summarise observations and pertinent facts

Seal Number(s)

Refer to evidence, documentation or photographs

E.2.Observations by the inspectors

initials:…

Statement of witness:

date: signature:

name: address:

E.3.Observations by the Master

I, the undersigned, Master of the vessel …, hereby confirm that a copy of this report and second photographs taken, if any, have been delivered to me on this date. My signature does not constitute acceptance of any part of the contents of this report, except my own observations, if any.

Signature:Date:

PART F.DECLARATION BY NEAFC INSPECTORS

Date … and time arrived on board … UTC.

Date … and time of departure … UTC

Where appropriate, date … and time of the termination of the inspection … UTC.

Inspector’s signature(s). …

Inspector’s name(s)…

F14ANNEX VIII PORT STATE CONTROL FORMS

Notifications and the completion of Parts A, B and C pursuant to Articles 22, 23 and 39 of the NEAFC scheme of control and enforcement shall be done through an online application established by the NEAFC Secretary on the NEAFC website. A fax-based system, using the forms set out in this Annex shall be used as a back-up system in the event that the NEAFC website is offline.

F14ANNEX IX

ANNEX X F14DATA EXCHANGE FORMAT AND DATA COMMUNICATION SYSTEMS

A.Data exchange format

1.

Data characters shall be in accordance with ISO 8859.1.

2.Each data transmission shall be structured as follows:

  • a double slash (‘//’) and the characters ‘SR’ indicate the start of a message;

  • a double slash (‘//’) and field code indicate the start of a data element;

  • a single slash (‘/’) separates the field code and the data;

  • pairs of data are separated by space;

  • the characters ‘ER’ and a double slash (‘//’) indicate the end of a record.

F14B. Data communication systems

Electronic data transmission of reports and messages between F31a fisheries administration and the Secretary shall use data communication systems duly tested.

C.1Format for electronic exchange of fisheries monitoring, inspection and surveillance information

Category

Data Element

Field code

Type

Contents

Definitions

System Details

Start Record

SR

Indicates start of the record

End Record

ER

Indicates end of the record

Return Status

RS

Char*3

Codes

ACK / NAK = Acknowledged / Not Acknowledged

Return Error Number

RE

Num*3

001 – 999

Codes indicating errors as received at operation centre)

Message Details

Address destination

AD

Char*3

ISO-3166 Address

Address of the party receiving the message, ‘XNE’ for NEAFC

From

FR

Char*3

ISO-3166 Address

Address of the transmitting party, (Contracting Party)

Type of Message

TM

Char*3

Code

First three letters of the message type

Sequence Number

SQ

Num*6

NNNNNN

Message serial number

Record Number

RN

Num*6

NNNNNN

Serial number of the record in the relevant year

Record Date

RD

Num*8

YYYYMMDD

Year, month and date

Record Time

RT

Num*4

HHMM

Hours and minutes in UTC

Date

DA

Num*8

YYYYMMDD

Year, month and date

Time

TI

Num*4

HHMM

Hours and minutes in UTC

Cancelled report

CR

Num*6

NNNNNN

Number of the report to be cancelled

Year of the report to be cancelled

YR

Num*4

NNNN

Year of the report to be cancelled

Vessel Registration Details

Radio Call Sign

RC

Char*7

IRCS Code

International Radio Call Sign of the vessel

Vessel name

NA

Char*30

Name of the vessel

Ext. registration

XR

Char*14

Side Number of the vessel or IMO number in the absence of a side number

Flag State

FS

Char*3

ISO-3166

State of registration

Contracting Party internal reference number

IR

Char*3

ISO-3166

Unique vessel number attributed by the flag State following to registration

Num*9

+ max. 9N

Port Name

PO

Char*20

Port of registration of the vessel

Vessel Owner

VO

Char*60

Name and address of the vessel owner

Vessel Charterer

VC

Char*60

Name and address of the vessel charterer

Vessel Character Details

Vessel capacity

VT

Char*2

‘OC’/‘LC’

According to:‘OC’ OSLO 1947 Convention /‘LC’ LONDON ICTM-69

Unit

Num*4

Tonnage

Capacity of the vessel in metric tons

Vessel Power

VP

Char*2

0-99999

Indication of which measurement unit applies "HP" or "KW"

Unit

Num*5

Total main engine power

Vessel Length

VL

Char*2

‘OA’/‘PP’

Unit ‘OA’ length overall, ‘PP’ length between perpendiculars

Num*3

Length in meters

Total length of the vessel in meters, rounded to the nearest whole meter

Vessel Type

TP

Char*3

Code

As listed in Part A of Annex XI

Fishing Gear

GE

Char*3

FAO Code

International Standard Statistical Classification of the Fishing Gear as (Part C of Annex XI)

Licence Details

Date of issuing

IS

Num*8

YYYYMMDD

Date of Authorisation to fish for one or more regulated species

Regulated Resources

RR

Char*3

FAO Species Code

FAO Species Code for the regulated resource

Start Date

SD

Num*8

YYYYMMDD

Date on which the validity of the authorisation/suspension commences

End Date

ED

Num*8

YYYYMMDD

Expiry date of the validity of the authorisation to fish for the regulated resource

Limited Authorisation

LU

Char*1

‘Y’ or ‘N’ to indicate whether a limited authorisation is valid or not

Relevant Area

RA

Char*6

ICES Code

Area(s) prohibited

Species Name

SN

Char*3

FAO Species Code

Prohibited species

Activity Details

Latitude

LA

Char*5

NDDMM *WGS-84)

e.g. //LA/N6235 = 62°35′ North

Longitude

LO

Char*6

E/WDDDMM (WGS-84)

e.g. //LO/W02134 = 21°34′ West

Latitude (decimal)

LT

Char*7

+/-DD.ddd1

Value negative if latitude is in the southern hemisphere1 (WGS84)

Longitude (decimal)

LG

Char*8

+/-DDD.ddd1

Value negative if longitude is in the western hemisphere1 (WGS84)

Trip Number

TN

Num*3

001-999

Number of the fishing trip in current year

Days Fished

DF

Num*3

1 – 365

Number of days the vessel spent in the Regulatory Area during the trip

Predicted Date

PD

Num*8

YYYYMMDD

Estimated date UTC for future event

Predicted Time

PT

Num*4

HHMM

Estimated time UTC for future event

Weekly catch

CA

The cumulative catch retained on board by species, in kilogram live weight rounded to the nearest 100 Kg since the vessel entered the R.A. or, in the event a previous has been transmitted during the same trip, since the last ‘Catch’ report, in pairs as needed.

Species

Char*3

FAO species code

Quantity

Num*7

0-9999999

Quantity onboard

OB

Quantity onboard the vessel by species in kilograms live weight rounded to the nearest 100 Kg, in pairs as needed

Species

Char*3

FAO Codes

Quantity

Num*7

0-9999999

Transferred species

KG

Information concerning the quantities transferred between vessels by species in kilograms live weight rounded to the nearest 100 Kg. whilst operating in the R.A.

Species

Char*3

FAO Codes in pairs

Quantity

Num*7

0-9999999

Transhipped From

TF

Char*7

IRCS Code

International Radio Call Sign of the donor vessel

Transhipped To

TT

Char*7

IRCS Code

International Radio Call Sign of the receiving vessel

Coastal state

CS

Char*3

ISO-3166

Coastal state

Port Name

PO

Char*20

Name of the actual port

Reporting Details

Catch

CA

Aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed

Species

Char*3

FAO species code

Quantity

Num*6

0-9999999

Cumulative catch

CC

Cumulative aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed

Species

Char*3

FAO species code

Quantity

Num*6

0-9999999

Relevant Area

RA

Char*6

ICES/NAFO Codes

Code for the relevant fishing area

Zone

ZO

Char*3

ISO-3166

The code for a Contracting Party’s zone

Year and month

YM

Num*6

YYYYMM

The relevant year and month of reporting

Surveillance/ Observed details

Latitude

LA

Char*5

NDDMM (WGS-84)

e.g. //LA/N6535 = 65°35′ North

Longitude

LO

Char*6

E/WDDDMM (WGS-84)

e.g. //LO/W02134 = 21°34′ West

Speed

SP

Num*3

Knots * 10

e.g. //SP/105 = 10,5 knots

Course

CO

Num*3

360° degree scale

e.g. //CO/270 = 270°

Activity

AC

Char*3

Activity code

First 3 characters of the activity, see Part B of Annex XI

Means of Surveillance

MI

Char*3

NEAFC Code

‘VES’ = surface vessel, ‘AIR’ = fixed wing aircraft, ‘HEL’ helicopter

Assigned Inspector CP ID

AI

Char*7

NEAFC Code

ISO-3166 code for the Contracting Party followed by 4 digit number repeated as needed

Observation Ser. No.

OS

Num*3

0 - 999

Serial number of the observation during relevant patrol in the Regulatory Area

Date of sighting

DA

Num*8

YYYYMMDD

Date when the vessel is sighted

Time of sighting

TI

Num*4

HHMM

Time in UTC when the vessel is sighted

Object Identification

OI

Char*7

IRCS Code

International Radio Call Sign of the sighted vessel

Photography

PH

Char*1

Was there a photography taken, ‘Y’ or ‘N’

Free Text string

MS

Char*255

Free text area

C.2Field codes used in Annexes, but not used in the electronic exchange of data between the NEAFC Secretary and the Contracting Parties

Category

Data Element

Field code

Type

Contents

Definitions

Logbook

Daily catch

CD

The total catch retained on board by species of the number of fishing operations per 24 hours period

Species

Char*3

FAO species code

FAO species code for species listed in Annex II

Quantity

Num*7

0-9999999

Live weight in kilogrammes

Total number of hauls/fishing operations during the day

FO

Num*6

0-999999

Number of fishing operations per 24 hours period

Catch discarded

RJ

Quantity caught and discarded by species

Species

Char*3

FAO species code

FAO species code

Quantity

Num*7

0-9999999

Live weight in kilogrammes

Transmission used

TU

Name of radio station through which the report is transmitted

Masters name

MA

Char*30

Name of master

Production logbook

Quantity produced

QP

Quantity produced by species per day

Species name

FAO species code

Quantity

Total product weight in kilogrammes

Product form

Product form code (Part E of Annex XI)

Quantity

Product weight in kilogrammes

Product form code and weight of the product: use as many pairs as needed to cover all products

Cumulative production of the period

AP

Total quantity produced since the entry into the Regulatory Area by species

Species name

FAO species code

Quantity

Total product weight in kilogrammes

Product form

Product from code (Part E of Annex XI)

Quantity

Product weight in kilogrammes

Product form code and weight of the product: use as many pairs as needed to cover all products

Product code

PR

Char*1

Product code Part E of Annex XI

Type of packing

TY

Char*3

Type of packing Part F of Annex XI

Unit weight

NE

Net product weight in kilogrammes

Number of units

NU

Number of units packed

C.3Field codes described in C.1 or C.2 listed alphabetically

Field code

Data element

Used in report or message

AC

Activity

OBS

AD

Address destination

All

AI

Assigned Inspector

SEN

AP

Cumulative production of the period

Production logbook

CA

Catch

REP, JUR ,CAT, COX, Logbook

CC

Cumulative catch

REP, JUR, Logbook

CD

Daily catch

Logbook

CO

Course

OBS

CR

Cancelled report

CAN

CS

Coastal state

POR

DA

Date

COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, SEN, SEX, OBS,Logbook, Production logbook, RET

DF

Days Fished

CAT, COX

ED

End Date

LIM, AUT

ER

End Record

All

FO

Total number of hauls / fishing operations during the day

Logbook

FR

From

All

FS

Flag State

NOT, OBS

GE

Fishing Gear

NOT, Logbook

IR

Contracting Party internal reference number

NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, Logbook, Production logbook

IS

Date of issuing

AUT

KG

Transferred species

TRA, POR, Logbook

LA

Latitude

COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook

LG

Longitude (decimal)

POS, ENT

LO

Longitude

COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook

LT

Latitude (decimal)

POS, ENT

LU

Limited Authorisation

NOT

MA

Masters name

Logbook, Production logbook

MI

Means of Surveillance

SEN, SEX

MS

Free Text string

OBS

NA

Vessel name

NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, OBS, Logbook, Production logbook

NE

Unit weight

Production logbook

NU

Number of units

Production logbook

OB

Quantity onboard

COE, POR, Logbook

OI

Object Identification

OBS

OS

Observation Ser. No.

OBS

PD

Predicted Date

TRA, POR

PH

Photograph

OBS

PO

Port Name

NOT, POR

PR

Product code

Production logbook

PT

Predicted Time

TRA, POR

QP

Quantity produced

Production logbook

RA

Relevant Area

REP, JUR, LIM, Logbook

RC

Radio Call Sign

All

RD

Record Date

All

RE

Return Error Number

RET

RJ

Catch discarded

Logbook

RN

Record Number

All

RR

Regulated Resources

AUT, SUS

RS

Return Status

RET

RT

Record Time

All

SD

Start Date

WIT, LIM, AUT, SUS

SN

Species name

Production logbook, LIM

SP

Speed

OBS

SQ

Sequence Number

COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN

SR

Start Record

All

TF

Transhipped From

TRA, Logbook

TI

Time

All

TM

Type of Message

All except Logbook and Production logbook

TN

Trip Number

ENT, COE, CAT, COX, EXI, POS, MAN, TRA, POR, Logbook

TP

Vessel type

NOT, OBS

TT

Transhipped To

TRA, Logbook

TU

Transmission used

Logbook

TY

Type of packing

Production logbook

VC

Vessel Charterer

NOT

VL

Vessel Length

NOT

VO

Vessel Owner

NOT

VP

Vessel Power

NOT

VT

Vessel capacity

NOT

XR

Ext. registration

NOT, OBS, COE, CAT, COX, TRA, POS, MAN, POR, WIT, AUT, LIM, SUS

YM

Year and month

REP, JUR

YR

Year of the report cancelled

CAN

ZO

Zone

JUR

D. 1Structure of reports and messages as laid down in Annex III when forwarded F32... to the NEAFC Secretary

Where appropriate, F33a fisheries administration must retransmit to the NEAFC Secretary reports and messages received from its vessels in accordance with Articles 9 and 11 of Regulation (EU) No 1236/2010, subject to the following amendments:

  • the address (AD) shall be replaced by the address of the NEAFC Secretary (XNE);

  • the data elements ‘record date’ (RD), ‘record time’ (RT), ‘record number’ (RN) and ‘from’ (FR) shall be inserted.

D. 2Return messages

If a Contracting Party so requests, the NEAFC Secretary shall send a return message every time an electronic transmission of a report or message is received.

  1. a)

    Return message format:

    Data Element

    Field Code

    Mandatory/Optional

    Remarks

    Start Record

    SR

    M

    System detail; indicates start of record

    Address

    AD

    M

    Message detail; destination, Contracting Party sending the report

    From

    FR

    M

    Message detail; XNE is NEAFC (who is sending the return message)

    Type of message

    TM

    M

    Message detail; message type RET for return message

    Sequence number

    SQ

    O

    Reporting detail; serial number of the report from the vessel in the relevant year, copied from the report which is received.

    Radio call sign

    RC

    O

    Reporting detail; international radio call sign of the vessel, copied from the report which is received.

    Return Status

    RS

    M

    Reporting detail; code showing whether the report/message is acknowledged or not (ACK or NAK)

    Return error number

    RE

    O

    Reporting detail; number showing the type of error. See table b)for return error numbers

    Record number

    RN

    M

    Reporting detail; record number of the report/message which is received

    Date

    DA

    M

    Message detail; date of transmission of the RET message

    Time

    TI

    M

    Message detail; time of transmission of the RET message

    End of Record

    ER

    M

    System detail; indicates end of the record

  2. b)

    F14Return error numbers:

    Subject/Annex

    Error Numbers

    Error cause

    Rejected (NAK) Follow-up action required

    Accepted and Stored (ACK) Follow-up action required

    Accepted and Stored (ACK) with warning

    Communication

    101

    Message is unreadable

    102

    Data value or size out of range

    104

    Mandatory data missing

    105

    This report is a duplicate; attempt to re-send a report previously rejected

    106

    Unauthorised data source

    150

    Sequence error

    151

    Date/Time in the future

    155

    This report is a duplicate; attempt to re-send a report previously accepted

    Annex II

    250

    Attempt to re-Notify a vessel

    251

    Vessel is not Notified

    252

    Species not AUT, or LIM or SUS

    Annex VIII

    301

    Catch prior to Catch on Entry

    302

    Transhipment prior to Catch on Entry

    303

    Catch on Exit prior to Catch on Entry

    304

    No Position received (CAT, TRA, COX)

    350

    Position without Catch on Entry

    Annex X

    401

    Surveillance Exit prior to Surveillance Entry

    450

    Observation without Surveillance Entry

    451

    Inspectors or craft not notified

  3. c)

    F34Identification of duplicate messages and reports:

    Message/Reports

    Data Elements

    TM

    AD

    SQ

    RC

    LA/LT

    LO/LG

    SP

    CO

    DA

    TI

    OB

    CA

    RA

    DF

    KG

    TT

    TF

    PD

    PT

    CS

    PO

    CR

    YR

    Position

    POS

    y

    y

    y

    y

    y

    y

    Entry

    ENT

    y

    y

    y

    y

    y

    y

    Exit

    EXI

    y

    y

    y

    y

    y

    y

    Manual

    MAN

    y

    y

    y

    y

    y

    y

    Catch on Entry

    COE

    y

    y

    y

    y

    y

    Catch

    CAT

    y

    y

    Y

    Y

    Y

    Y

    Y

    Catch on Exit

    COX

    y

    y

    Y

    Y

    Y

    Y

    Y

    Transhipment

    TRA

    y

    y

    Y

    Y

    Y

    Y

    Y

    Y

    Y

    Port of Landing

    POR

    y

    y

    Y

    Y

    Y

    Y

    Y

    Y

    Y

    Y

    Cancel

    CAN

    y

    y

    y

    y

    Y

    Y

    For each message, if data in data-elements marked ‘ Y ’ is identical, then identify message as duplicate

ANNEX XI

CODES TO USE FOR COMMUNICATIONS TO THE NEAFC SECRETARY

A. Main Vessel Types

FAO Code

Type of vessel

BO

Protection vessel

CO

Fish training vessel

DB

Dredger non continuous

DM

Dredger continuous

DO

Beamer

DOX

Dredger NEI

FO

Fish carrier

FX

Fishing vessel NEI

GO

Gill netter

HOX

Mother ship NEI

HSF

Factory mother ship

KO

Hospital ship

LH

Hand liner

LL

Long liner

LO

Liner

LP

Pole and line vessel

LT

Troller

MO

Multipurpose vessels

MSN

Seiner hand liner

MTG

Trawler drifter

MTS

Trawler purse seiner

NB

Lift netter tender

NO

Lift netter

NOX

Lift netter NEI

PO

Vessel using pumps

SN

Seine netter

SO

Seiner

SOX

Seiner NEI

SP

Purse seiner

SPE

Purse seiner European

SPT

Tuna purse seiner

TO

Trawler

TOX

Trawlers NEI

TS

Side trawler

TSF

Side trawler freezer

TSW

Side trawler wetfish

TT

Stern trawler

TTF

Stern trawler freezer

TTP

Stern trawler factory

TU

Outrigger trawlers

WO

Trap setter

WOP

Pot vessels

WOX

Trap setters NEI

ZO

Fish research vessel

DRN

Drifnetter

NEI = Not Elsewhere Identified

B. Main vessel activities

Alpha Code

Category

ANC

Anchoring

DRI

Drifting

FIS

Fishing

HAU

Hauling

PRO

Processing

STE

Steaming

TRX

Trans-shipping on or off loading

OTH

Others - to be Specified

F14C. Main gear types

FAO Alpha Code

Gear type

Surrounding Nets

PS

With purse lines

PS1

1 vessel purse seine

PS2

2 vessels purse seine

Seine Nets

SSC

Seine Scottish

Trawls — Bottom

OTB

Bottom otter trawl

PTB

Bottom pair trawls

TBN

Bottom trawl Nephrop

TBS

Bottom trawl shrimp

OTT

Otter twin trawl

Trawls — Midwater

OTM

Midwater otter trawl

PTM

Midwater trawls pair

Gillnets and Entangling Nets

GNS

Gillnet anchored

GND

Drift nets

GEN

Gill tangle net (Not specified)

Traps

FPO

Pot

Hooks and Lines

LHP

Hand lines

LHM

Hand line mechanical

LLS

Set line long line

LLD

Drifting long line

LL

Long line

LTL

Trolling long line

LX

Hook and lines

Harvesting Machines

HMP

Pumps

No Gear

NIL

No fishing gear to report

D. Main categories of devices and attachments of gear

FAO 3 Alpha Code

Attachment or device

BSC

Bottom-side chafer

TSC

Top-side chafer

SBG

Strengthening bag

CPP

Chafing or protection piece

CDL

Cod line

LST

Lifting straps

RST

Round straps

FLP

Flapper

SNT

Sieve netting

SRP

Strengthening ropes

TQT

‘Torquette’

MLT

Median lacing of a trouser codend

STL

Strengthening lacing

LAR

Lacing rope

FLT

Float

EMD

Electro-mechanical devices

KTE

Kite

SPG

Separation Grids

SMP

Square mesh panel

CSS

Cod end sensu stricto

OTH

Others to be specified

E. Product form codes

3-Alpha

Presentation

Description

CBF

Cod butterfly (escalado)

HEA with skin on, spine on, tail on

CLA

Claws

Claws only

DWT

ICCAT code

Gilled, gutted, part of head off, fins off

FIL

Filleted

HEA + GUT + TLD + bones off Each fish originates two fillets

FIS

Filleted and skinned fillets

FIL + SKI Each fish originates two fillets not joined by any part

FSB

Filleted with skin and bones

Filleted with skin and bones on

FSP

Filleted skinned with pinbone

Filleted with skin removed and pinbone on

GHT

Gutted headed and tailed

GUH + TLD

GUG

Gutted and gilled

Guts and gills removed

GUH

Gutted and headed

Guts and head removed

GUL

Gutted liver in

GUT without removing liver parts

GUS

Gutted headed and skinned

GUH + SKI

GUT

Gutted

All guts removed

HEA

Headed

Heads off

HET

Headed and tailed

Heads and tails off

JAP

Japanese cut

Transversal cut removing all parts from head to belly

JAT

Tailed Japanese cut

Japanese cut with tail removed

LAP

Lappen

Double fillet, HEA, skin + tails + fins ON

LVR

Liver

Liver only, In case of collective presentation* use code LVR-C

OTH

Other

Any other presentation

ROE

Roe (s)

Roe(s) only In case of collective presentation* use code ROE-C

SAD

Salted dry

Headed with skin on, spine on, tail on and salted dry

SAL

Salted wet light

CBF + salted

SGH

Salted, gutted and headed

GUH + salted

SGT

Salted gutted

GUT + salted

SKI

Skinned

Skin off

SUR

Surimi

Surimi

TAL

Tail

Tails only

TAD

Tailed

Tail off

TNG

Tongue

Tongue only. In case of collective presentation* use code TNG-C

TUB

Ube only

Tube only (Squid)

WHL

Whole

No processing

WNG

Wings

Wings only

F. Type of packing

Code

Type

CRT

Cartons

BOX

Boxes

BGS

Bags

BLC

Blocks

F34G. Type of Processing

Code

Type

FRZ

Frozen

FRE

Fresh

OTH

Any other processing

F35ANNEX XII CONFIDENTIAL TREATMENT OF ELECTRONIC DATA

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