SECTION 3

DATA PROTECTION OFFICER, CONTROLLERS AND DATA PROTECTION COORDINATORS

Tasks and duties of a controller
Article 7
1
A controller shall ensure that all processing operations involving personal data that are performed within its area of responsibility comply with the provisions of Regulation (EU) 2018/1725 and any other Union data protection provisions applicable to the ECB.
2
A controller shall ensure that the DPO is informed, without undue delay, of the following:
a
any issue that has, or might have, data protection implications;
b
any opinion, document, internal policy or internal decision that may impact on the ECB’s data protection compliance, before adoption;
c
any personal data breach or other incident concerning data protection;
d
any direct interaction of a controller with the EDPS.
3
A controller, shall, in particular:
a
consult the DPO in a timely manner on any activities related to the processing of personal data or any other data protection issues;
b
conduct and approve data protection impact assessments in cooperation with the DPO and pursuant to Article 39 of Regulation (EU) 2018/1725;
c
comply with any relevant internal policies related to the processing of personal data or any other data protection issues;
d
maintain, in cooperation with the data protection coordinators, regularly updated records of processing activities in accordance with Article 31(5) of Regulation (EU) 2018/1725, using the template approved by the DPO.
4
When assisting the DPO and the EDPS in performing their duties, a controller shall provide full information to them, grant access to personal data and respond to questions within 20 working days of receiving a request.

Data protection coordinators
Article 8
1
The data protection coordinators shall assist the controllers in fulfilling their obligations, either at the controllers’ request or on their own initiative. The data protection coordinators shall liaise with the controllers, who shall provide them with all necessary information.
2
The data protection coordinators shall assist the DPO in:
a
identifying the relevant controller of processing operations relating to personal data;
b
promoting and raising awareness of the DPO’s advice and supporting the relevant controller under the DPO’s guidance;
c
supporting the relevant controller in maintaining the records of processing activities in accordance with Article 31 of Regulation (EU) 2018/1725 and ensuring that the records are accurate and up to date;
d
addressing other matters concerning the DPO’s tasks as agreed between the DPO and the data protection coordinators’ management.
3
A data protection coordinator shall generally be a specialist in information management or have the relevant expertise and/or training.

Central register
Article 9
1
Controllers shall submit their records of processing activities to the DPO who shall keep the records in a central register.
2
The central register shall serve as a repository of all personal data processing activities conducted at the ECB. The central register shall constitute a source of information for data subjects and facilitate the exercise of their rights under Articles 17 to 24 of Regulation (EU) 2018/1725. The central register shall be made publicly accessible. The central register shall contain, at least, the information referred to in points (a) to (g) of Article 31(1) of Regulation (EU) 2018/1725.

Joint controllers
Article 10
1
The respective data protection obligations of any joint controller shall be established in accordance with Article 28 of Regulation (EU) 2018/1725.
2
In the event that the ECB acts as a joint controller together with one or more controllers, the responsibilities of the joint controllers for compliance with data protection obligations shall be determined by arrangement between them unless and in so far as those responsibilities are determined by Union or Member State law to which the joint controllers are subject.