Council Decision 2013/189/CFSP (repealed)Show full title

CHAPTER II ORGANISATION

Article 5 Network

1. The ESDC shall be organised as a network bringing together civilian and military institutes, colleges, academies, universities, institutions and other actors dealing with security and defence policy issues within the Union as identified by Member States and the EU ISS (‘institutes’) to support the conduct of training activities in the field of CSDP.

2. The ESDC shall establish close links with the Union institutions and relevant Union agencies, in particular with the European Police College (CEPOL).

3. The ESDC shall work under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy (‘High Representative’).

Article 6 Legal Capacity

1. The ESDC shall have the necessary legal capacity in order to fulfill its tasks and meet its objectives, to enter into contracts and administrative arrangements necessary for its functioning, including to implement staff secondments, acquire equipment, in particular teaching equipment, hold bank accounts and be a party to legal proceedings.

2. Any liability which may arise from contracts concluded by the ESDC shall be covered by the funds available to it pursuant to Articles 14, 15 and 16.

Article 7 Structure

The following structure shall be set up under the ESDC:

(a)

the Committee with responsibility for the overall coordination and direction of the ESDC training activities;

(b)

an Executive Academic Board (‘the Board’) with responsibility for ensuring the quality and coherence of the ESDC training activities;

(c)

the Head of the ESDC with responsibility for the financial and administrative management of the ESDC, as well as assisting the Committee and the Board in organising and managing ESDC activities;

(d)

an ESDC Secretariat (‘the Secretariat’) which is to assist the Head of the ESDC in fulfilling his tasks.

Article 8 Steering Committee

1. The Committee, composed of one representative appointed by each Member State, shall be the decision-making body of the ESDC. Each member of the Committee may be represented or accompanied by an alternate.

2. Members of the Committee may be accompanied by experts to meetings of the Committee.

3. The Committee shall be chaired by a representative of the High Representative who has appropriate experience. It shall meet at least twice a year.

4. Representatives from countries acceding to the Union may attend the Committee’s meetings as active observers.

5. The Head of the ESDC, the Chairperson of the Board and where appropriate the Chairpersons of its different configurations, as well as a representative of the Commission shall participate in the meetings of the Committee without the right to vote.

6. The tasks of the Committee shall be to:

(a) establish the annual academic programme of the ESDC, drawing on the ESDC training concept;

(b) provide overall guidance to the work of the Board;

(c) approve and keep under regular review the ESDC training concept reflecting the agreed ESDC training requirements;

(d) select the Member State(s) hosting the ESDC training activities and the institutes conducting them;

(e) develop and agree the outline curricula for all ESDC training activities;

(f) take note of the courses evaluation reports and approve a general annual report on ESDC training activities, to be forwarded to the relevant Council bodies;

(g) appoint the Chairpersons of the Board and its different configurations for a period of at least two academic years;

(h) take the necessary decisions with regard to the functioning of the ESDC in so far as these are not attributed to other bodies;

(i) approve the annual budget and any amending budget, acting on proposals from the Head of the ESDC;

(j) approve the annual accounts and give a discharge to the Head of the ESDC;

(k) approve additional rules applicable to expenditure managed by the ESDC;

(l) approve any financing agreement and/or technical arrangement with the Commission, the EEAS or a Member State regarding the financing and/or the implementation of the ESDC expenditure;

(m) approve the rules applicable to staff seconded to the ESDC;

(n) decide on opening specific ESDC training activities to third-country participation within the general political framework set by the Political and Security Committee.

7. The Committee shall approve its Rules of Procedure.

8. The Committee shall act by qualified majority, as defined in Title II of Protocol No 36 on Transitional Provisions, as annexed to the Treaty on European Union and to the Treaty on the Functioning of the European Union.

Article 9 The Executive Academic Board

1. The Board shall be composed of senior representatives from those civilian and military institutes and other actors identified by Member States to support the conduct of ESDC training activities. Where there are several representatives from one Member State, they shall together form a single delegation.

2. The Chairperson of the Board shall be appointed by the Committee among the members of the Board.

3. Representatives of the Commission and of the EEAS shall be invited to attend the meetings of the Board.

4. Academic experts and senior officials from national and Union institutions may be invited to attend meetings of the Board.

5. The tasks of the Board shall be to:

(a) provide academic advice and recommendations to the Committee;

(b) implement, through the network, the agreed annual academic programme;

(c) oversee the IDL System;

(d) develop detailed curricula for all ESDC training activities building on the agreed outline curricula;

(e) ensure general coordination of ESDC training activities among all institutes;

(f) review standards of the ESDC training activities undertaken in the previous academic year;

(g) submit to the Committee proposals for ESDC training activities in the next academic year;

(h) ensure a systematic evaluation of all ESDC training activities and approve the courses evaluation reports;

(i) contribute to the draft general annual report on ESDC activities.

6. To fulfil its tasks, the Board may meet in different project-focused configurations. The Board shall draw up the rules and arrangements governing the creation and functioning of these configurations to be agreed by the Committee.

7. The Rules of Procedure of the Board shall be adopted by the Committee.

Article 10 The Head of the ESDC

1. The Head of the ESDC shall be responsible for organising and managing ESDC training activities. The Head of the ESDC shall support the work of the Committee and the Board in this field and shall act as the representative of the ESDC for ESDC training activities within and outside the network. The Head of the ESDC shall in particular:

(a) take all necessary steps, including the adoption of internal administrative instructions and the publication of notices, to ensure the effective functioning of ESDC activities;

(b) draw up the preliminary draft annual report of the ESDC and its preliminary draft work programme to be submitted to the Committee on the basis of the proposals submitted by the Board;

(c) coordinate the implementation of the ESDC work programme;

(d) maintain contacts with the relevant authorities in the Member States;

(e) maintain contacts with relevant external training actors in the field of CSDP;

(f) conclude where necessary technical arrangements on ESDC training activities with the relevant authorities and training actors in the field of CSDP;

(g) perform any other task attributed to him by the Committee.

2. The Head of the ESDC shall be responsible for the financial and administrative management of the ESDC, and in particular:

(a) draw up and submit to the Committee any draft budget;

(b) adopt the budgets after their approval by the Committee;

(c) be the authorising officer for the ESDC budget;

(d) open one or more bank accounts on behalf of the ESDC;

(e) negotiate, submit to the Committee and conclude any financing agreement and/or technical arrangement with the Commission, the EEAS or a Member State regarding the financing and/or the implementation of the ESDC’s expenditure;

(f) negotiate and sign on behalf of the ESDC any Exchange of Letters for the secondment to the ESDC of Secretariat staff;

(g) generally, represent the ESDC for the purpose of all legal acts with financial implications;

(h) submit to the Committee the ESDC’s annual accounts.

3. The Head of the ESDC shall be appointed by the High Representative, after consulting the Committee. He shall be appointed as a member of the EEAS staff for the period of his appointment. The Member States may put forward candidates for the position of Head of the ESDC and staff of the Union institutions and the EEAS may apply for this position, in accordance with the applicable rules.

4. The Head of the ESDC shall be accountable to the Committee for his activities.

Article 11 The ESDC Secretariat

1. The Secretariat shall assist the Head of the ESDC in fulfilling his tasks.

2. The Head of the ESDC, assisted by a selection panel, shall be responsible for selecting the staff of the Secretariat.

3. The Secretariat shall provide support to the Committee, to the Board and to institutes for the organisation of the ESDC training activities.

4. Each institute shall designate a point of contact with the Secretariat to deal with the organisational and administrative issues connected with the organisation of the ESDC training activities.

5. The Secretariat shall closely cooperate with the Commission and the EEAS.

Article 12 ESDC Staff

1. The ESDC staff shall consist of:

(a) staff seconded to the ESDC by Union institutions, the EEAS and Union agencies;

(b) national experts seconded to the ESDC by Member States.

2. The ESDC may receive interns and visiting fellows.

3. The Committee, acting on a proposal from the High Representative, shall define in so far as necessary the conditions applicable to interns and visiting fellows.

4. The Decision of the High Representative of the Union for Foreign Affairs and Security Policy of 23 March 2011 establishing the rules applicable to National Experts Seconded to the European External Action Service(1) shall be applicable mutatis mutandis to national experts seconded to the ESDC by Member States.

(1)

OJ C 12, 14.1.2012, p. 8.