The export documents shall measure 210 × 297 mm. The paper used shall be white writing paper, sized, not containing mechanical pulp, and weighing not less than 25 g/m2. They shall be made out in English. If they are completed by hand, entries must be in ink and in printed script. These documents may comprise additional copies duly indicated as such. If the documents have several copies only the top copy is the original. This copy shall be clearly marked as ‘original’ and other copies as ‘copies’. Only the original shall be accepted by the competent authorities of the Community as being valid for the control of export to the Community in accordance with the provisions of the double-checking system.

two letters identifying the exporting country as follows: KZ = Kazakhstan, two letters identifying the intended Member State of customs clearance as follows: BE Belgium DK Denmark DE Germany EL Greece ES Spain FR France IE Ireland IT Italy LU Luxembourg NL Netherlands AT Austria PT Portugal FI Finland SE Sweden GB United Kingdom CZ Czech Republic EE Estonia CY Cyprus LV Latvia LT Lithuania HU Hungary MT Malta PL Poland SI Slovenia SK Slovak Republic a one-digit number identifying the year, corresponding to the last figure in the respective year, e.g.‘4’ for 2004, a two-digit number from 01 to 99, identifying the particular issuing office concerned in the exporting country, a five-digit number running consecutively from 00001 to 99 999 allocated to the intended Member State of customs clearance.

The export documents shall be valid for the calendar year during which they are issued, as shown in Box No 3 of the export document.

Since the importer needs to present the original export document when requesting an import document, export documents should, as far as possible, be issued in respect of individual commercial transactions, not global contracts.

Kazakhstan need not show price information on the export document, but that information is available to the Commission authorities on request.

Export documents may be issued after the shipment of the products to which they relate. In such cases they must bear the endorsement ‘issued retrospectively’.

In the event of a theft, loss or destruction of an export document, the exporter may apply to the competent governmental authority which issued the document for a duplicate to be made out on the basis of the export documents in his possession. The duplicate of any such document so issued shall bear the endorsement ‘duplicate’. The duplicate shall bear the date of the original export document.

The competent authorities of the Community shall be informed immediately of the withdrawal or modification of any export documents already issued and, where relevant, of the basis for such action.